Microsoft Planner - 2026 Pricing, Features, Reviews & Alternatives

Reviewers appreciate Microsoft Planner's task management capabilities, highlighting its ease of creating and organizing tasks, subtasks, and checklists. They find the integration with Microsoft Teams and Outlook valuable for enhancing collaboration and workflow. Users report that tasks can be assigned, prioritized, and scheduled, with detailed information and comments added. They also mention the helpfulness of custom labels and the ability to monitor tasks via Power BI integration, although some note the need for improved notification capabilities. Of the 37 Microsoft Planner users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

Users report that Microsoft Planner's task editing capabilities are straightforward and essential for keeping projects up to date. They find it easy to modify and update tasks, ensuring all team members are informed of changes. Reviewers appreciate the real-time updates and the ability to add or modify information as needed. However, some mention minor annoyances with extra keystrokes and suggest improvements like private notes sections for each task. Of the 18 Microsoft Planner users who gave detailed accounts of their use of Task Editing, 100% rated this feature as important or highly important.

Reviewers indicate that Microsoft Planner's task scheduling capabilities are beneficial for managing deadlines and organizing workloads. They appreciate the integration with Outlook for visualizing tasks on calendars and receiving reminders. Users find it easy to assign tasks with due dates and view them in a calendar format. They also value the ability to schedule tasks for specific times and the flexibility to rearrange tasks as needed. Some suggest enhancements like dependencies and Gantt views. Of the 42 Microsoft Planner users who gave detailed accounts of their use of Task Scheduling, 98% rated this feature as important or highly important.

Users report that Microsoft Planner's project planning capabilities facilitate the organization and delegation of tasks within projects. They highlight the usefulness of templates, labels, and buckets for structuring plans. Reviewers appreciate the ability to assign tasks to different departments, set due dates, and track progress. They find it easy to plan and monitor projects, although some note that it may not be suitable for larger projects compared to dedicated project management tools like Asana. Of the 23 Microsoft Planner users who gave detailed accounts of their use of Project Planning, 91% rated this feature as important or highly important.

Reviewers find Microsoft Planner's alerts and notifications helpful for staying updated on task progress and deadlines. They appreciate receiving notifications via email and the app, ensuring they don't miss important updates. Users mention the convenience of receiving alerts on multiple devices and the ability to customize notifications. However, some note delays in receiving email notifications and suggest improvements like better spam filtering and additional notification options. Of the 19 Microsoft Planner users who gave detailed accounts of their use of Alerts/Notifications, 89% rated this feature as important or highly important.

Users highlight the value of Microsoft Planner's task progress tracking capabilities for monitoring project status. They appreciate the visual summaries and charts that provide an overview of task progress. Reviewers find it easy to update and track tasks, with capabilities like checkboxes and Kanban views aiding in visualization. They also mention the importance of this capability for reporting and ensuring timely completion of tasks, although some feel it could be more aggressive with follow-ups. Of the 35 Microsoft Planner users who gave detailed accounts of their use of Task Progress Tracking, 86% rated this feature as important or highly important.