DATABASICS Time & Expense Features

DATABASICS Time & Expense

Combine Time & Expense for unified real-time visibility

4.38/5 (16 reviews)

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ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Approval Workflow
Attendance Tracking
Audit Management
Audit Trail
Billable Items Tracking
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Calendar Management
Categorization/Grouping
Client Management
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Corporate Card
Credit Card Management
Customizable Fields
Customizable Reports
Customizable Templates
Customization
Dashboard Creation
Data Import/Export
Direct Deposit
Discount Management
Document Storage
Duplicate Detection
ERP
Electronic Payments
Email Alerts
Estimating
Expense Claims
Expense Tracking
Financial Analysis
Forecasting
Fraud Detection
GPS
Geolocation
Grant Management
HIPAA Compliant
HR Management
IT Cost Management
Invoice Management
Invoice Processing
Labor Forecasting
Leave Tracking
Manual Time Entry
Mileage Tracking
Mobile Access
Mobile Alerts
Mobile App
Mobile Receipt Upload
Monitoring
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
PCI Compliance
Payroll Management
Process Control
Procurement Management
Project Accounting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Ratings / Reviews
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Allocation & Planning
Rules-Based Workflow
Sales Tax Management
Scheduled / Automated Reports
Search/Filter
Single Sign On
Spend Control
Status Tracking
Summary Reports
Third Party Integrations
Time & Expense Tracking
Time Tracking
Time Tracking by Client
Time Tracking by Project
Timer
Timesheet Management
Usage Tracking/Analytics
Vacation/Leave Tracking
Workflow Management
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ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Approval Workflow
Attendance Tracking
Audit Management
Audit Trail
Billable Items Tracking
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Calendar Management
Categorization/Grouping
Client Management
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Corporate Card
Credit Card Management
Customizable Fields
Customizable Reports
Customizable Templates
Customization
Dashboard Creation
Data Import/Export
Direct Deposit
Discount Management
Document Storage
Duplicate Detection
ERP
Electronic Payments
Email Alerts
Estimating
Expense Claims
Expense Tracking
Financial Analysis
Forecasting
Fraud Detection
GPS
Geolocation
Grant Management
HIPAA Compliant
HR Management
IT Cost Management
Invoice Management
Invoice Processing
Labor Forecasting
Leave Tracking
Manual Time Entry
Mileage Tracking
Mobile Access
Mobile Alerts
Mobile App
Mobile Receipt Upload
Monitoring
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
PCI Compliance
Payroll Management
Process Control
Procurement Management
Project Accounting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Ratings / Reviews
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Allocation & Planning
Rules-Based Workflow
Sales Tax Management
Scheduled / Automated Reports
Search/Filter
Single Sign On
Spend Control
Status Tracking
Summary Reports
Third Party Integrations
Time & Expense Tracking
Time Tracking
Time Tracking by Client
Time Tracking by Project
Timer
Timesheet Management
Usage Tracking/Analytics
Vacation/Leave Tracking
Workflow Management
Visit WebsiteCompare App
ACH Payment Processing
API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Approval Workflow
Attendance Tracking
Audit Management
Audit Trail
Billable Items Tracking
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Calendar Management
Categorization/Grouping
Client Management
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Corporate Card
Credit Card Management
Customizable Fields
Customizable Reports
Customizable Templates
Customization
Dashboard Creation
Data Import/Export
Direct Deposit
Discount Management
Document Storage
Duplicate Detection
ERP
Electronic Payments
Email Alerts
Estimating
Expense Claims
Expense Tracking
Financial Analysis
Forecasting
Fraud Detection
GPS
Geolocation
Grant Management
HIPAA Compliant
HR Management
IT Cost Management
Invoice Management
Invoice Processing
Labor Forecasting
Leave Tracking
Manual Time Entry
Mileage Tracking
Mobile Access
Mobile Alerts
Mobile App
Mobile Receipt Upload
Monitoring
Multi-Company
Multi-Country
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
PCI Compliance
Payroll Management
Process Control
Procurement Management
Project Accounting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Ratings / Reviews
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Real-time Updates
Receipt Management
Reimbursement Management
Reminders
Reporting & Statistics
Reporting/Analytics
Resource Allocation & Planning
Rules-Based Workflow
Sales Tax Management
Scheduled / Automated Reports
Search/Filter
Single Sign On
Spend Control
Status Tracking
Summary Reports
Third Party Integrations
Time & Expense Tracking
Time Tracking
Time Tracking by Client
Time Tracking by Project
Timer
Timesheet Management
Usage Tracking/Analytics
Vacation/Leave Tracking
Workflow Management
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Mobile apps

iOS App


28 reviews

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


86 reviews

DATABASICS Time & Expense Feature Reviews

15 reviewers had the following to say about DATABASICS Time & Expense's features:

Cynthia T.

DB has solved our issues with managing utilization, labor billing and expense reports

2017-06-13

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects

Pros

Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage

Cons

I think the report writing can be a little challenging and output not always pretty but it does work

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback concerning report writing. We're happy to help with any problem or provide an answer to any question. We're also thrilled to hear about how useful DATABASICS has been for you.

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jon n.

The product works and functions as needed for this organization. Customer support is top drawer.

2017-06-13

Automated time and expense tracking with solid interfaces to/from various other applications. 2.

Pros

End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting.

Cons

As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!

Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.

Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

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Jim M.

Senior Director of Global ICT

2021-05-25

Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us.

Pros

Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators.

Cons

While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Evelyn M.

Databasics Review

2021-05-05

Time and Expense overall experience was overall.

Pros

Time and Expense features.

Cons

We were not able to link our employee payroll data from ADP to Databasics to update automatically due to the fact that when Databasics was implemented before ADP payroll data, therefore the EMP ID was different.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your detailed review. We loved hearing about the pros you mentioned, including the seamless approval flows. The team loved reading that. We also appreciate your feedback on linking payroll data from ADP. With all our best, The DATABASICS Team

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Matt S.

Great system for time keeping and reporting

2017-06-07

Pros

Easy to input time sheet data and submit time sheets.

Cons

Custom reports take significant time to run and load.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback. Please reach out to us if we can help with the administrative capabilities or if we can help with running reports. We're here to help!

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Cooper W.

The ability to give employees access to see PTO in realtime is great!

2017-06-05

We get the view, we get the report... it's great.

Pros

We set it up and it tracks and provides views to employees with me doing anything.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your feedback. We're happy to help with any question in the future!

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Mohammad H.

Great Customer Support

2021-07-26

Pros

The excellent customer support. The team at DataBasics is very attentive and always available to find solutions

Cons

The reports library can be better organized

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Harvinder H.

My review

2021-05-19

Pros

Ease of use, features out of the box, reporting tool.

Cons

A bit slow during peak periods but wouldn't say this is an issue with the software.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you so much for your thoughtful review of DATABASICS. We appreciate hearing your feedback and we will make to sure to share your feedback with our team.
The DATABASICS Team

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Lisa S.

Databasics is great!

2021-05-14

Overall, excellent

Pros

The system give the power to the client to configure it over time. So long as we can effectively learn how to do things, most of the validation rules that we'd want to add to our configuration etc could theoretically be done on our own.

Cons

The Jasper reporting system is clunky and sometime our colleagues around the world have trouble accessing it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you so much for your thoughtful review of DATABASICS. We appreciate hearing your feedback on our reporting and I will make to share your feedback with our team.
The DATABASICS Team

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Jen V.

It's just a really easy software to use. One place to go for timesheets and PTO

2017-06-05

Pros

I have to track my time to projects.

Cons

We're supposed to implement Expense module next quarter.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review. Please reach out to us if we can help when the Expense module is implemented.

Read more
Calvin L.

Great System with some small hangups

2021-05-25

Digitizing our expense tracking has been wonderful.

Pros

The flexibility to adapt the system to each client's needs is ideal. The development and support team work their hardest to make the system meet your needs even if they are somewhat unique.

Cons

The end user experience can be rather clunky and not intuitive at times. Requires a lot of training for users who are not very experienced with computers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Dyanna H.

Time saver, easy to use

2017-06-12

Information at your finger tips, easy to use.

Pros

Leave Management has been such a great add for our company.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you so much for your kind review. We are thrilled to hear about how leave management is working for you and solving problems. Please continue to reach out with questions or problems. We're always happy to help!

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Chris C.

Easy to cut down on expenses

2018-02-13

Pros

Very easy for our staff to submit time and expenses.

Cons

The only challenge is you need to navigate through multiple screen to review and confirm information (dates and times entered)

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No

Response from DATABASICS


Thanks so much for letting us know about your experience with DATABASICS. We're so glad to hear that your administrators love DATABASICS.

We're also happy to take on your feedback about the multiple screens. The latest version minimizes the number of clicks you need to get your tasks done. Check out version 7 to see it for yourself!

Read more
Christina D.

Databasics is a good product.

2020-01-28

Databasics was user friendly for our employees.

Pros

Easy for employees to access remotely.

Cons

Sometimes difficult to understand how to make changes in the system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Dear Christina,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

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Anonymous
(Media Production company, 51-200 employees)

It's very handy

2019-08-29

Pros

It makes things so much easier.

Cons

There have been times it locked up, but it's rare. And less frequent lately.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Hello there!
Thanks for leaving us a review. We are thrilled that you have had a positive experience with DATABASICS Time and the DATABASICS app; our staff will be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. So thanks for your time and we look forward to continuing to work with you.

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