DATABASICS Time & Expense Features

DATABASICS Time & Expense

An all-in-one time & expense reporting hub

4.44/5 (25 reviews)

DATABASICS Time & Expense Feature Summary

  • Expense data entry
  • Workflow & policy enforcement
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Implementation & support
  • Automated accounting integration
  • Time tracking integration
  • Travel integration
  • Mobile access
  • Customized approval workflows
  • Secured data
  • Compliance with law guaranteed
  • Contact management

Finance & Accounting Feature Comparison

Most popular features of all Finance & Accounting apps

API (165 other apps)
Accounting Integration (108 other apps)
Accounting Management (106 other apps)
Activity Dashboard (111 other apps)
Auditing (77 other apps)
Automatic Notifications (100 other apps)
Automatic Reminders (80 other apps)
Billing & Invoicing (114 other apps)
Customizable Reporting (84 other apps)
Data Import/Export (92 other apps)
Electronic Payments (100 other apps)
Expense Tracking (108 other apps)
Invoice Management (158 other apps)
Invoice Processing (95 other apps)
Multi-Currency (93 other apps)
Real Time Data (91 other apps)
Receiving (90 other apps)
Recurring Billing (78 other apps)
Reporting & Statistics (107 other apps)
Third Party Integration (95 other apps)

Competitor Feature Comparison

ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Approval Process Control
Audit Trail
Auditing
Automated Expense Input
Automatic Notifications
Automatic Reminders
Automatic Start / Stop
Automatic Time Capture
Billing & Invoicing
Budget Control
Budgeting
Categorization
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Credit Card Integration
Custom Fields
Customizable Approvals
Customizable Reporting
DCAA Compliant
Dashboard Creation
Data Import
Data Import/Export
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Email Alerts
Employee Management
Employee Time Clock
Expense Claims
Expense Tracking
FMLA Tracking
Financial Analysis
Flextime Tracking
Forecasting
Fraud Detection
Geolocation
Grants Management
HIPAA Compliance
Human Resource Integration
IT Cost Management
Invoice Management
Invoice Processing
Labor Projection
Leave Tracking
Manager Self Service
Manual Time Entry
Mobile Integration
Monitoring
Multi-Company
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
Overtime Tracking
PCI DSS Compliance
Payroll Integration
Process Control
Project Accounting
Project Budgeting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reporting & Statistics
Route Management
Rules-Based Workflow
Sales Tax Management
Scheduled Reporting
Single Sign On
Third Party Integration
Time & Attendance Tracking
Time & Expense Tracking
Timesheets
Tracking Features
Vacation Tracking
Workflow Management
Visit WebsiteCompare App
ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Approval Process Control
Audit Trail
Auditing
Automated Expense Input
Automatic Notifications
Automatic Reminders
Automatic Start / Stop
Automatic Time Capture
Billing & Invoicing
Budget Control
Budgeting
Categorization
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Credit Card Integration
Custom Fields
Customizable Approvals
Customizable Reporting
DCAA Compliant
Dashboard Creation
Data Import
Data Import/Export
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Email Alerts
Employee Management
Employee Time Clock
Expense Claims
Expense Tracking
FMLA Tracking
Financial Analysis
Flextime Tracking
Forecasting
Fraud Detection
Geolocation
Grants Management
HIPAA Compliance
Human Resource Integration
IT Cost Management
Invoice Management
Invoice Processing
Labor Projection
Leave Tracking
Manager Self Service
Manual Time Entry
Mobile Integration
Monitoring
Multi-Company
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
Overtime Tracking
PCI DSS Compliance
Payroll Integration
Process Control
Project Accounting
Project Budgeting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reporting & Statistics
Route Management
Rules-Based Workflow
Sales Tax Management
Scheduled Reporting
Single Sign On
Third Party Integration
Time & Attendance Tracking
Time & Expense Tracking
Timesheets
Tracking Features
Vacation Tracking
Workflow Management
Visit WebsiteCompare App
ACH Payment Processing
API
Account Reconciliation
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Analysis
Ad hoc Reporting
Alerts / Escalation
Approval Process Control
Audit Trail
Auditing
Automated Expense Input
Automatic Notifications
Automatic Reminders
Automatic Start / Stop
Automatic Time Capture
Billing & Invoicing
Budget Control
Budgeting
Categorization
Client Portal
Clock In / Out
Compliance Management
Configurable Workflow
Credit Card Integration
Custom Fields
Customizable Approvals
Customizable Reporting
DCAA Compliant
Dashboard Creation
Data Import
Data Import/Export
Direct Deposit
Duplicate Detection
ERP Integration
Electronic Payments
Email Alerts
Employee Management
Employee Time Clock
Expense Claims
Expense Tracking
FMLA Tracking
Financial Analysis
Flextime Tracking
Forecasting
Fraud Detection
Geolocation
Grants Management
HIPAA Compliance
Human Resource Integration
IT Cost Management
Invoice Management
Invoice Processing
Labor Projection
Leave Tracking
Manager Self Service
Manual Time Entry
Mobile Integration
Monitoring
Multi-Company
Multi-Currency
Multi-Language
Multi-Location
Overtime Calculation
Overtime Tracking
PCI DSS Compliance
Payroll Integration
Process Control
Project Accounting
Project Budgeting
Project Estimating
Project Time Tracking
Project Tracking
Projections
QuickBooks Integration
Real Time Analytics
Real Time Data
Real Time Notifications
Real Time Reporting
Receipt Management
Reporting & Statistics
Route Management
Rules-Based Workflow
Sales Tax Management
Scheduled Reporting
Single Sign On
Third Party Integration
Time & Attendance Tracking
Time & Expense Tracking
Timesheets
Tracking Features
Vacation Tracking
Workflow Management
Visit WebsiteCompare App

Mobile apps

iOS App


35 reviews

See all iOS Apps

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

See all Android Apps

DATABASICS Time & Expense Feature Reviews

25 reviewers had the following to say about DATABASICS Time & Expense's features:

jon ng

The product works and functions as needed for this organization. Customer support is top drawer.

2017-06-13

Automated time and expense tracking with solid interfaces to/from various other applications. 2.

Pros

End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting.

Cons

The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!

Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.

Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

Read more
Cynthia Tsuchimoto

DB has solved our issues with managing utilization, labor billing and expense reports

2017-06-13

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects

Pros

Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage

Cons

I think the report writing can be a little challenging and output not always pretty but it does work

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback concerning report writing. We're happy to help with any problem or provide an answer to any question. We're also thrilled to hear about how useful DATABASICS has been for you.

Read more
Anne-France Curty

Quite good overall. This software could be more intuitive to use

2017-08-24

Harmonized way to do expense reports

Pros

What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons

As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping).

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Mark Susenbach

An easy to use expense tracking system that provides approval levels needed to manage your expenses

2017-06-09

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users.

Pros

The software is easy to manage and setup.

Cons

The system is more designed to just make the user inactive versus actually deleting the individual completely.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback. We also appreciate your suggestion about deleting users and ad hoc reporting. We're also thrilled to learn about the benefits you've experienced in using DATABASICS.

Read more
Matt Shirey

Great system for time keeping and reporting

2017-06-07

Pros

Easy to input time sheet data and submit time sheets.

Cons

Custom reports take significant time to run and load.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback. Please reach out to us if we can help with the administrative capabilities or if we can help with running reports. We're here to help!

Read more
Raj Contractor

User-friendly, easy, great support help

2017-05-25

Pros

User-friendly, mobile capabilities, ability to capture receipt on phone and email to an expense report

Cons

The inability to choose more than one expense to upload to an expense report, and then categorize and add them all to an expense report (instead of adding them one at a time).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review!

Read more
Sue Voorhies

From the time we chose DATABASICS , I have always had excellent customer support from the team.

2017-06-27

Pros

It is extremely helpful that American Express provides a daily data feed with the employee's AMEX charges along with the currency exchanges for the International expenses.

Cons

For example, the ease in going from the Expense Screen and the Admin screen.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thanks for your review, Sue! We're thrilled to hear about how our customer support team has always been helpful for you. We look forward to continuing to resolve problems and answer questions. We're also glad to hear about how easy you've found it to create, approve, and reimburse expense reports. Thanks for the feedback on the admin view

Read more
Sharon Devine

Complete information

2018-09-27

Databasics has been a project that was implemented slowly and cautiously as most of our contractors are not up to date with technology. Unfortunately it cause a huge problem when trying to get the correct information from them. Databasics has solved most of this issue. The support I have recieved (even witn stupid errors) is extremely fast. The phone app is the greatest! Our employees using the phone app are up to date with their information and as a company we can now see where our strengths and weaknesses are in regards to the cost of goods sold as well as expenses.

Pros

Prior to this software our company expense informaiton was all over the place and difficult at best to pull together when invoicing a customer for a completed project. now that all of our employees submit their time and expenses through Data basics I can acces all the expenses for a job within a few minutes by running simple report.

Cons

1. Cant hit the back button 2. I would like to be able to match a cc charge to an existing entry.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your thoughtful review of DATABASICS!
We love to hear that you're now empowered with data about your organization. We're also thrilled to hear that our support service has been beneficial in solving unforeseen or unexpected problems.
We are very appreciative of the time you took to tell others about us.
Thank you bunches and bunches!
-The DB Team

Read more
Anonymous
( company, 201-500 employees)

I use Databasics on a weekly basis, it serves my needs well.

2017-10-13

Pros

I like that you can email receipts directly to your expense report.

Cons

It would be great if it was easier to see a past expense report - currently I have to export a file to review the line items.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review! We're happy to hear that emailing receipts is easy and quick.

Concerning your note about the ability to see all past expense report line items, it is currently possible to search all past expense report transactions in one screen without having to export. However, this is a feature that must be turned on for your specific site. This is called the "admin read only module," which we can enable, but we will need to confirm it with your administrator.

To initiate this process, please email us at support@data-basics.com. We can then provide next steps and communicate with your administrator.

Thanks again for the review and the opportunity to work with you!
--DATABASICS Support

Read more
Renee Kennedy

Great software, easy to administer and support staff are amazing, always willing to help.

2017-06-21

Staff are responsible for inputting their own reports and the automation of the approval process.

Pros

The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS.

Cons

Within the admin console there are some admin audit data that is hard to understand but they are working on improving these.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Other

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you Renee for your honest review of DATABASICS. We appreciate the opportunity to hear your thoughts on the Expense product and we love having the chance to support you and your team with answers to questions and solutions to problems. Hearing about how the Support team has helped you in the past has made our day!

Read more
Nancy Cavanaugh

Our company has been using Databasics for over 9 years. We have been very happy with this software.

2017-06-16

Expenses are posted into our accounting system which saves the company so much time compared to the manual process prior.

Pros

The government per diems calculate automatically.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thanks for your review, Nancy! We appreciate that you have found credit card transactions to be helpful, saving you time over manual processes. We're happy for the chance to hear your thoughts about the product and we're here for you in the future to answer questions.

Read more
Dave Jetton

DataBasics Mgmt and Staff have been wonderful to work with. They really are very customer focused.

2017-05-31

Value, Reliability, Good support and customer service. Management that works hard to develop what you need.

Pros

Reliable, Intuitive, and well supported. This product is always up and running. The service team is in front of all issues and communicates well with the user base. The product is intuitive after the first introductory training. May online help tools.

Cons

Back End Reporting. There is an Ad-Hoc tool for creating back end reporting but it is not the best reporting tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback. Please continue to reach out to us for any problem or question!

Read more
Tom Ricci

Databasics is the most user friendly T&E application we have used in the past 15 years!

2017-05-25

Pros

The application flags policy exceptions for offshore audit team as well as approvers in the 4 level approval flow.

Cons

Nothing really bad to say about the application it self, the help portal at times is a bit cumbersome.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review!

Read more
Suraj Dubey

The app (desktop and mobile) is quick, easy to use and the promptness of the support team is crazy.

2017-06-06

I can easily submit my reports.

Pros

I have been using the app since almost a year now, and I still don't find it tedious to submit my time every day.

Cons

In the last one year I have never come across anything major. The only problems I had to deal with were few glitches, which would stop after restarting the app.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thanks for your review, Suraj! We're happy that you've found the app so helpful. We appreciate the feedback.

Read more
Roxanne Henkel

Excellent Customer Service

2017-05-25

Pros

Ease of use Very intuitive Easy for the Administrator to us and update/make changes quickly New User Training is short or not even required in some cases.

Cons

Reporting through Jasper some reports are available through DataBasics Creating reports through Jasper is more difficult

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review!

Read more
Cooper Wade

The ability to give employees access to see PTO in realtime is great!

2017-06-05

We get the view, we get the report... it's great.

Pros

We set it up and it tracks and provides views to employees with me doing anything.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your feedback. We're happy to help with any question in the future!

Read more
Sean Hellman

I work with this product everyday and incorporate new employees into its use.

2017-06-09

We are now able to keep up with reports and receipts per manager in one secure location.

Pros

Being able to adjust a report before reimbursing is a breeze and the validation makes it much easier to keep up with per diem for our managers.

Cons

The reporting. I would like easier was to extract information from the system as well as receipts.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review and your feedback. Please reach out to us in the future if we can help with reporting and extracting information! We're here to help at any time.

Read more
Jen Vilona

It's just a really easy software to use. One place to go for timesheets and PTO

2017-06-05

Pros

I have to track my time to projects.

Cons

We're supposed to implement Expense module next quarter.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review. Please reach out to us if we can help when the Expense module is implemented.

Read more
Jennifer Schnittker

Quick & Easy

2017-05-25

Pros

I have used other time and expense systems in the past and it would take forever to file my expenses.

Cons

What I like least about the software is that it's meant for mid-size and enterprise businesses and not for personal use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review!

Read more
Rohit Sengupta

I use DATABASICS for my weekly time cards.

2017-10-11

Pros

I like how I can save the time code and activity, so I don't have to locate the same codes every pay period.

Cons

I think it is hard to see the dates/times for the entire pay period in one screen. Meaning I have to scroll right and left to view all the times i have entered, when I am still in draft mode. It would be nice if the entire pay period displayed on the screen without having to do this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review! We're happy to hear that logging your time is easy.

Concerning the Con you noted:
It is possible to change your view. Here's how:

Click on your name in the top right corner.
Click on My Preferences.
Look for a section titled Time Preferences.
In that area, you can adjust the percentage of your screen taken up by your timesheet. If you enter "30%," for example, then the timesheet will adjust to fit into one screen in draft mode.
Then, click "Apply Changes" at the bottom of the screen.
Try entering different percentages to see what you prefer.

We hope that this fixes the concern you noted. If we can help, just reach out at support@data-basics.com.

Thank you for the opportunity to work with you!

Read more
Missy Lanning

I have had only good since we moved to solely Databasics- the service is wonderful!

2017-05-25

The ability to pull our payment to our drivers at any time.

Pros

Most all of our drivers transitioned easily to the new system and have had very minimal issues since. Any time we have had any trouble Support is always ready and willing to help out at a moments notice.

Cons

Not due to any fault of Databasics but of my own - just taking the time to learn/attend a webinar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS



Thank you so much for your review!

Read more
Dyanna Herrera

Time saver, easy to use

2017-06-12

Information at your finger tips, easy to use.

Pros

Leave Management has been such a great add for our company.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you so much for your kind review. We are thrilled to hear about how leave management is working for you and solving problems. Please continue to reach out with questions or problems. We're always happy to help!

Read more
Chris Celis

Easy to cut down on expenses

2018-02-13

Pros

Very easy for our staff to submit time and expenses.

Cons

The only challenge is you need to navigate through multiple screen to review and confirm information (dates and times entered)

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Hardeep Basati

System that was provided is Travel Expense system. We were looking for Purchase Card Program.

2017-08-15

we were able to implement this software as Purchase Card reconciliation system for CACI. This system will allow users to reconcile transaction and attach back up documents, those will be stored in the system up to 7 years. The need to be able to store documents online for 7 years is what lead to the implementation of this system.

Pros

From the start, he took the time to sit down with the team to understand our project needs.

Cons

System can be improved with minor tweaks those will have huge impact for users. Most of our users are used to simple and non-complex system. this system has many features those confuse users. specially the non-tech users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your thoughtful and thorough review! We pride ourselves on the functionality of our product and on our customer service team, so we're thrilled to read that you are satisfied with both. We look forward to many more years of a productive relationship and we hope that you'll continue to reach out to us if you need us.
Thank you again!

Read more
Claudia Evans

great

2017-08-23

Pros

It is very straight-forward and easy to use and meets our company needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from DATABASICS


Thank you for your review, Claudia. We're very appreciative that you took the time to write about DATABASICS and we're thrilled to hear that we're meeting the needs of your company. Please reach out if we can do anything to help in the future!

Read more