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DATABASICS Time & Expense Logo

DATABASICS Time & Expense

4.5
(25)

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Combine Time & Expense for unified real-time visibility

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(4)

DATABASICS Time & Expense Features

Features Summary

Functionality

4.6

/5

25

Total features

70

2 categories

DATABASICS Time & Expense features

API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications

Common features of Time and Expense software

API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Approval Workflow

Price starts from

7

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.6

/5

25

Price starts from

7

/user

Per month

learn more

Total Features

70

Unique features

  • Audit Management

  • QuickBooks Integration

  • Access Controls/Permissions

  • Resource Allocation & Planning

Functionality

4.2

/5

5.9K

Price starts from

ic-pricetag

No pricing info

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Total Features

164

Features in Common

37

Unique features

  • Billing Portal

  • General Ledger

  • Tax Management

  • Wage Garnishment

Functionality

4.3

/5

4K

Price starts from

1.50

Per month

learn more

Total Features

106

Features in Common

41

Unique features

  • Customizable Invoices

  • ACH Payment Processing

  • Proposal Generation

  • Tax Management

Common DATABASICS Time & Expense comparisons

Reviewers who mentioned features said:

CS
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Catherine S.

Nonprofit Organization Management, 51-200 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Databasics is an affordable yet powerful time and expense solution

Reviewed 7 months ago

Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise.

Pros

Databasics is a flexible and well designed solution that allows companies to design unique features to meet the needs of the company but comes standard with all of the basics so implementation was straightforward and took little effort. Integration with our business processes was nearly seamless and for those few issues that surfaced, the Databasics support team helped us to identify workable solutions.

Cons

The reporting module can be challenging for some users, however the support team at Databasics has been very helpful in designing reports for us in timely manner.

Vendor response

We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon.

JM
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Jim M.

Nonprofit Organization Management, 1,001-5,000 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Senior Director of Global ICT

Reviewed 2 years ago

Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe.

Pros

TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and...

Cons

I would say the weakest part of Databasics is it's reporting system. Databasics uses a BI tool called Jaspersoft to access the Time & Expense Data. While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application.

EH
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Eric H.

Staffing and Recruiting, 201-500 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Eric Hess - DataBasics Review

Reviewed 6 months ago
Pros

Multi-function One Stop Shop for time, expense, and credit card reconciliations

Cons

It took a long time to get everything up and running. And took even longer to get things running correctly.

Vendor response

Dear Eric, it is because of customers like you that we continue to improve as a business! We're happy to hear that you see us as a one-stop shop for time and expense and we'll keep working on improving the time it takes to get up and running without sacrificing meeting your exact requirements through expert configuration. Please let us know if there's anything else you need!

jn
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jon n.

Nonprofit Organization Management, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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The product works and functions as needed for this organization. Customer support is top drawer.

Reviewed 6 years ago

1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved (over the course of many years) end user time and expense interface. 3. Hosted environment with the database custody proviso. 4. Top drawer customer support

Pros

I like most: 1. Customer Support through the Databasics support website/portal 2. Application stability - little to no downtime 3. Application functionality 4. Ease of administration 5. End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years...

Cons

User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences. As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use.

Vendor response

We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day! Thank you, also, for your suggestions and feedback concerning reporting and the time sheet. Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

LS
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Lisa S.

Alternative Dispute Resolution, 1,001-5,000 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Databasics is great!

Reviewed 2 years ago

Overall, excellent

Pros

The system give the power to the client to configure it over time. So long as we can effectively learn how to do things, most of the validation rules that we'd want to add to our configuration etc could theoretically be done on our own. Nevertheless, the strongest asset of the Databasics service is the support team. Their effectiveness and expediency is extraordinary. If I submit a help ticket I can expect to hear something back on the same day. It is a huge relief that so much of the support is included in the licensing fees, so we don't need to stress about finding the budget for getting minor issues resolved.

Cons

The Jasper reporting system is clunky and sometime our colleagues around the world have trouble accessing it.

Vendor response

Thank you so much for your thoughtful review of DATABASICS. We appreciate hearing your feedback on our reporting and I will make to share your feedback with our team. The DATABASICS Team

CL
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Calvin L.

Defense & Space, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Great product if you put in the time.

Reviewed 6 months ago

A lot of work to set up correctly, but when it is done, it is a dream.

Pros

Flexibility. Databasics can achieve nearly any scenario you can come up with. Even if its not HOW you envisioned, they can solve a TON of problems.

Cons

Low intuitive GUI for non power users. If you have blue collar employees, they are going to struggle a bit. This is tied to how complex you make your build, but it can be a bit tough to learn.

AS
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Alicia S.

Consumer Services, 11-50 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great product and customer service!

Reviewed 6 months ago

We recently switched to using the Time product and it's been great to be able to run reports for anything that we need. With their multiple filters for cost centers, project codes, employee, etc we can easily analyze hours for internal and billing purposes.

Pros

The product is so easy to use and they are constantly making improvements to the software. I also love how customizable it is. The customer service is also a huge highlight. They are always willing to help and are super friendly!

Cons

The main improvement I would like to see is the ability to add comments to the attached receipts without having to first save it to my desktop. That would save me quite a bit of time.

Vendor response

Thank you for sharing your experience with DATABASICS Time & Expense, Alicia! We're so glad to hear that our app was easy and intuitive for you. We've been working hard on improving the user experience of the app and we are so glad that this has been reflected in your experience. Our team is always trying to make sure users have a great time using our product, so we are happy to know that's what happened for you!

EM
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Evelyn M.

Consumer Goods, 501-1,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Databasics Review

Reviewed 2 years ago

Time and Expense overall experience was overall.

Pros

Time and Expense features. The ability to route the expenses and time reports to managers and to be able to have approvals flow seamlessly. The reporting tool - the ability to built custom reports for different needs

Cons

We were not able to link our employee payroll data from ADP to Databasics to update automatically due to the fact that when Databasics was implemented before ADP payroll data, therefore the EMP ID was different. Implementing the update was going to be an extra cost that we had not budgeted for. Initial implementation was easier than later updates and changes due to change of the consulting team from Databasics

Vendor response

Thank you for your detailed review. We loved hearing about the pros you mentioned, including the seamless approval flows. The team loved reading that. We also appreciate your feedback on linking payroll data from ADP. With all our best, The DATABASICS Team

DH
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Dyanna H.

Events Services, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Time saver, easy to use

Reviewed 6 years ago

Information at your finger tips, easy to use.

Pros

Leave Management has been such a great add for our company. It allows each employee to see how much PTO they accumulate per pay period, how much they used and when they would max out. It makes each employee responsible for managing their own PTO. We can customize it to our needs. We have different accrual rates for length of service, as well as exceptions to the rule. Set them up once, assign them to the employee and it all works! Customer support is amazing and responds very quickly when you need assistance.

Cons

No cons were added to this review

Vendor response

Thank you so much for your kind review. We are thrilled to hear about how leave management is working for you and solving problems. Please continue to reach out with questions or problems. We're always happy to help!

CT
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Cynthia T.

Events Services, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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DB has solved our issues with managing utilization, labor billing and expense reports

Reviewed 6 years ago

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects

Pros

Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage

Cons

I think the report writing can be a little challenging and output not always pretty but it does work

Vendor response

Thank you for your review and your feedback concerning report writing. We're happy to help with any problem or provide an answer to any question. We're also thrilled to hear about how useful DATABASICS has been for you.

JS
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John S.

Staffing and Recruiting, 201-500 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Great product

Reviewed 6 months ago
Pros

Once learned, this system makes it easy to keep both time and expenses all in one area. The support team is always happy to help as best as they can with any issues/requests for customization/alteration.

Cons

Trouble for some learning all the different aspects it has.

Vendor response

Hi John! Thank you for taking the time to provide a rating. Your opinion is valued greatly and it helps us maintain an excellent standard of service to our customers. We're so glad to hear that the system makes time and expense easy for you.

JB
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James B.

Defense & Space, 501-1,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Time & Expense

Reviewed 6 months ago

DATABASICS is very responsive when we have issues that need immediate attention.

Pros

Daily time entry is very important to stay DCAA compliant. Ability to send reminders to users to complete their timesheet is a helpful feature.

Cons

Submitting Time off approval in my mind a little confusing.

HH
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Harvinder H.

Research, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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My review

Reviewed 2 years ago
Pros

Ease of use, features out of the box, reporting tool.

Cons

A bit slow during peak periods but wouldn't say this is an issue with the software.

Vendor response

Thank you so much for your thoughtful review of DATABASICS. We appreciate hearing your feedback and we will make to sure to share your feedback with our team. The DATABASICS Team

MH
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Mohammad H.

Nonprofit Organization Management, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Customer Support

Reviewed 2 years ago
Pros

The excellent customer support. The team at DataBasics is very attentive and always available to find solutions

Cons

The reports library can be better organized

Vendor response

Mohammad, we appreciate your business and value your feedback. If there is anything else we can do for you, please let us know!

CW
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Cooper W.

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The ability to give employees access to see PTO in realtime is great!

Reviewed 6 years ago

Con: I didn't hear about it sooner!?! There's really nothing to change about it, honestly. We get the view, we get the report... it's great.

Pros

Everything's automated. We set it up and it tracks and provides views to employees with me doing anything. It's a huge time saver and big benefit for our team members.

Cons

No cons were added to this review

Vendor response

Thank you for your feedback. We're happy to help with any question in the future!

JV
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Jen V.

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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It's just a really easy software to use. One place to go for timesheets and PTO

Reviewed 6 years ago
Pros

I have to track my time to projects. Now that we use DATABASICS it takes me half the time to do my timesheet

Cons

Not sure... we haven't begun using all of the modules yet. We're supposed to implement Expense module next quarter.

Vendor response

Thank you for your review. Please reach out to us if we can help when the Expense module is implemented.

MS
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Matt S.

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Great system for time keeping and reporting

Reviewed 6 years ago
Pros

Easy to input time sheet data and submit time sheets. Great reporting functionality and ability to design and customize reports.

Cons

Administrative capabilities are not straight forward and difficult to navigate. Custom reports take significant time to run and load.

Vendor response

Thank you for your review and your feedback. Please reach out to us if we can help with the administrative capabilities or if we can help with running reports. We're here to help!

CC
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Chris C.

Financial Services, 51-200 employees

Used monthly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Easy to cut down on expenses

Reviewed 5 years ago
Pros

Very easy for our staff to submit time and expenses. Administrators love this because it is also easy for them to gather the information.

Cons

The only challenge is you need to navigate through multiple screen to review and confirm information (dates and times entered)

Vendor response

Thanks so much for letting us know about your experience with DATABASICS. We're so glad to hear that your administrators love DATABASICS. We're also happy to take on your feedback about the multiple screens. The latest version minimizes the number of clicks you need to get your tasks done. Check out version 7 to see it for yourself!