Microsoft Visio Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Visio

Diagramming, process modeling & data visualization

4.52/5 (1,406 reviews)

Microsoft Visio overview

Microsoft Visio is a diagramming, process modeling & data visualization solution which enables communication of complex information through data-linked diagrams
office.microsoft.com

Pricing

Starting from
$5/month
Pricing options
Value for money
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Devices

Business size

S
M
L

Markets

United States, Asia, Canada, China, Europe and 4 other markets, Germany, India, Latin America, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Czech and 10 other languages, Dutch, German, Italian, Korean, Polish, Portuguese, Russian, Spanish, Thai, Turkish
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Microsoft Visio reviews

Value for money
Features
Ease of use
Customer support
  4.1
  4.4
  4.2
  4.1
Andrew Pickering, MPH

Process Development Tool with layers

Used monthly for 2+ years
Reviewed 2019-07-29
Review Source: Capterra

Visio has helped me take conversations and brainstorming sessions and demonstrate how they would actually work. So often there is a good intention on trying something new, but it is important to get everyone on the same page. This tool has helped do that. I have also extensively used Visio as a training tool. I will link the diagrams to other portals and tools that we use, so that the workflow document is something of a link aggregator for all the steps involved. This has made the hand-off from training to implementation much easier.

Pros
I like that I can use Visio to easily demonstrate workflows and process improvement ideas. There is a range of understanding for software like Visio. I do not use it to automate at my place of work, but I use it extensively for visual learners when implementing or discussing new processes, procedures, and ideas. Often I have co-workers take these designs and display them for their team as a physical reminder, others are more intuitive and I work with them to develop interactive workflows (with links, actions, etc.)

Cons
There are some elements to how you design that are not intuitive. I usually spend about 15 minutes with users who download the software to demonstrate how they can make their flows and diagrams. The organization chart is particularly more cumbersome than advertised, but even so, I have users who use it for this purpose. Online resources are sparse as well, and I often am troubleshooting when trying new methods.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Sreekumar J

Awesome professional diagrams and flow charts

Used daily for 1-2 years
Reviewed 2018-07-17
Review Source: GetApp

Pros
As a Business Analyst cum Product Manager in Software Engineering, tremendous amount of documentation including business process diagrams, and flowcharts were part of my role in my previous product organization. Before learning Visio, I have tried many free apps, and capabilities with in word and struggled a lot. While we make enterprise solutions by offering customization in our product suite, it is quite normal to study and analysis complex business processes of every new customer. To make a case - the process to be automated, solution, estimation, and design, diagrams and flowcharts were inevitable. Making diagrams eat a lot of time before Visio. Visio helped us to streamline this particular activity. It is pretty simple to copy an old diagram, make a few modifications and use it in another document. Another advantage in using vision is scope for modifications and less time to edit the diagrams. The beauty of Visio is stencils and drag and drop feature to build diagrams. Also it is awesome to have an excellent repository of shapes. Couple of times, I have used the organization chart feature. The import feature is very much helpful when we have a comprehensive reporting hierarchy. Live data overlay which enables us to visualize live data in the context of a org structure, a business process, or a manufacturing process flow to get the big picture in one glance. Once you master Visio, it is less likely that you switch to any other tool for diagrams and process flows. Provision to collaborate on diagrams simultaneously is a big relief when many users work on a diagram

Cons
It is a fantastic tool and no doubt on its capabilities. However pricing is heavy and the solution is subscribing to online version. If the shapes show some meaning or suggest the purpose, Visio can be a bit more intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jess Ford

Scientist Viewpoint

Used weekly for 2+ years
Reviewed 2019-08-29
Review Source: Capterra

Overall, I like this platform as sketch pad (my hand drawings are terrible and hard to read). It has made my cross-functional collaborations much easier since I have a good method transfer ideas that other engineering disciplines can also work in before migrating to high level systems (CREO, Mentor, etc).

Pros
As someone who works in multi-functional engineering teams I find this to be a great collaboration platform. I can take my sensor idea and do some basic "hand" sketch type drawings to really highlight my thoughts and needs to my mechanical engineering colleagues. On the electrical engineering side I can create functional block diagrams describing my needs for the signal pathways and data analysis workflows. I also use this for test apparatus diagrams and mock ups for software user interfaces.

Cons
If you have no drafting/drawing experience this program can take awhile to get truly comfortable with. I don't find all the menus to be as intuitive as I would like. However, I only notice this if I am away from the software for an extended time period.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Anonymous

Microsoft Visio

Used daily for 2+ years
Reviewed 2019-01-02
Review Source: Capterra

I have been using Visio since 2002. This is the only program which I used consistently almost every day. I develop icons, drawings, flow charts and flyers all in Visio. It is not very restrictive but it is quite loose. I have to make my own templates which may also go wrong. But with experience, once gets better with Visio.

Pros
There are a few strong points in MS Visio. First is its ability to work with vectors. It can easily import SVG graphics, edit their individual lines and then being able to export the SVG again. The export can also be done in PDF. This makes the whole experience of working with graphics like icons so easy. There is no need for programs like Illustrator or Inskscape. Another good feature is that Visio contains thousands of symbols from various categories like electrical engineering, mechanics, etc. That is also useful while building the flow charts and diagrams.

Cons
One annoying part in Visio is combining the lines into a single plan so that it can be filled with a color. When you select all of the connected lines and click Join or Combine ( in Operations), the task is done without an error. But then when you try to fill a pattern or color into that area, it does not work, just because it did not really join the lines. I could never find a way to get this resolved. The only way is to keep trying by reconnecting the line again and again.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Mandeep Jindal

Microsoft Visio is the best software for your diagram design and documentation of organization need.

Used daily for 2+ years
Reviewed 2018-11-10
Review Source: Capterra

I have been using this software as a part of my daily job requirements and I can say this is the best software one can get to work on various types of diagrams to suit to your business and organizational requirements.

Pros
Microsoft Visio is the best software for serving the purpose of diagrams designs. It's capabilities to provide the best diagram templates for data flow diagrams, floor plans, building plans are among the best features. I have been using this software for preparing DFD's and flowcharts as part of my regular job requirements and I can say this is best software for such accomplishments since it offer varities of templates that I can just pick and go for doing my job with ease. According to me what makes this software stand out is its ability to pick the data from the MS Excess and MS Access which makes it best piece of software for working on diagram requirements in an organization.

Cons
Though it is very easy to use for those who have a little bit of experience using the Visio, however if you are starting with the software the you may find it little bit difficult to understand and get going so I would recommend anyone who is planning to use the software to spend some time with the software and get used to it and then you will find it easier and very useful and effective to accomplish your requirements.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Microsoft Visio pricing

Starting from
$5/month
Pricing options
Free trial
One time license
Subscription
View Pricing Plans

Visio Online Plan 1: $5/user/month (billed annually) or $6/user/month (billed monthly).
Visio Online Plan 2: $15/user/month (billed annually) or $18/user/month (billed monthly).

Visio Standard 2016: $299.99
Visio Professional 2016: $589.99

Microsoft Visio features

API (296 other apps)
Access Control (96 other apps)
Activity Dashboard (142 other apps)
Activity Tracking (74 other apps)
Alerts / Escalation (70 other apps)
Application Integration (70 other apps)
Auditing (89 other apps)
Automatic Notifications (117 other apps)
Collaboration Tools (70 other apps)
Customizable Reporting (67 other apps)
Data Import/Export (101 other apps)
Drag & Drop Interface (93 other apps)
Monitoring (204 other apps)
Real Time Data (84 other apps)
Real Time Monitoring (92 other apps)
Real Time Reporting (71 other apps)
Reporting & Statistics (100 other apps)
SSL Security (74 other apps)
Third Party Integration (134 other apps)
Workflow Management (90 other apps)

Additional information for Microsoft Visio

Key features of Microsoft Visio

  • AutoConnect functionality
  • Brainstorming diagrams
  • Business process diagrams
  • Context-sensitive Help and links to task-specific templates
  • Contextual right-click menus
  • Easy-to-apply themes to create modern diagrams quickly
  • Ability to import DWG files into Visio
  • Shape effect options—shadow, bevel, glow, and others
  • Easy diagram sharing through a web browser
  • Link Diagram shapes to data
  • No-code dashboards
  • Easy shape customization
View All Features