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ApprovalMax

Robust financial controls made easy

Table of Contents

Is this product right for your business?

Find out with a

ApprovalMax - 2026 Pricing, Features, Reviews & Alternatives

Name: ApprovalMax
Rating: 4.730769230769231 (26 reviews)

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: January 2026

ApprovalMax overview

Based on 26 verified user reviews

What is ApprovalMax?

By industry, ApprovalMax reviewers are most commonly professionals in accounting (20%). The most frequent use case for ApprovalMax cited by reviewers is workflow management (55% of reviewers).

What are the most popular integrations for ApprovalMax?

The ApprovalMax integration most frequently cited by reviewers is Xero, an accounting product rated 5.0 out of 5 for its integration with ApprovalMax.

Starting price

59.4flat rate /
per month

Alternatives

with better value for money

Pros & Cons

Ease of Use

Customer Support

Integrations

User Interface

ApprovalMax’s user interface

Ease of use rating:

4.7

(26)

ApprovalMax pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(1)

3-4(3)

5(22)

What do users say about ApprovalMax?

By industry, ApprovalMax reviewers are most commonly professionals in accounting (20%). The most frequent use case for ApprovalMax cited by reviewers is workflow management (55% of reviewers).

Select to learn more

Who uses ApprovalMax?

Based on 26 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Accounting

Education Management

Nonprofit Organization Management

Marketing and Advertising

Others

Use cases

Workflow Management

Accounts Payable

Payment Processing

Accounting

Accounting Practice Management

ApprovalMax's key features

Most critical features, based on insights from ApprovalMax users:

Access controls/permissions

5.0

(9)

Search/Filter

4.3

(8)

Real-Time data

4.6

(7)

Document management

4.4

(5)

Mobile access

4.7

(6)

Workflow configuration

4.8

(6)

All ApprovalMax features

Features rating:

4.7

(26)

Vendor management

4.0

(1)

Third-Party integrations

5.0

(5)

Status tracking

4.7

(3)

Role-Based permissions

5.0

(2)

Reporting/Analytics

4.0

(1)

Real-Time notifications

5.0

(1)

Invoice processing

5.0

(2)

Invoice management

5.0

(1)

Financial reporting

(0)

Expense tracking

5.0

(3)

Duplicate payment alert

5.0

(2)

Data import/export

5.0

(1)

Compliance management

5.0

(2)

Commenting/Notes

5.0

(2)

Approval process control

4.4

(5)

API

4.7

(3)

Accounts payable

5.0

(1)

Accounting

4.2

(5)

Billing & invoicing

4.6

(5)

Audit trail

4.3

(4)

Alerts/Notifications

4.8

(6)

Customizable fields

4.6

(7)

Customizable reports

3.7

(3)

Business process automation

4.7

(3)

Purchase order reconciliation

(0)

Purchasing & receiving

(0)

Purchase order management

(0)

Quotes/Estimates

(0)

Project management

(0)

Process/Workflow automation

(0)

Aging tracking

(0)

Real-Time reporting

(0)

Policy management

(0)

Reminders

5.0

(1)

Reporting & statistics

(0)

Activity tracking

(0)

Revision history

(0)

Risk management

(0)

Accounts receivable

(0)

Rules-Based workflow

(0)

Sarbanes-Oxley compliance

(0)

Secure data storage

(0)

Spend control

(0)

Supplier management

(0)

Task management

(0)

Text editing

(0)

Accounting integration

5.0

(1)

Timer

(0)

User management

(0)

Version control

(0)

Workflow management

(0)

Cash flow management

(0)

Client management

(0)

Collaboration tools

(0)

Compliance tracking

(0)

Configurable workflow

(0)

Content scan

(0)

Corrective and preventive actions (capa)

(0)

Credit note

(0)

Customizable invoices

(0)

Customizable templates

(0)

Data capture and transfer

(0)

Data extraction

(0)

Audit management

(0)

Data security

(0)

Document review

(0)

Document storage

(0)

Drag & drop

(0)

Approval workflow

5.0

(2)

ERP integration

(0)

Financial management

(0)

For accountants

(0)

For cpa firms

(0)

Fraud detection

(0)

Invoice history

(0)

Alerts/Escalation

(0)

ISO compliance

(0)

No-Code

(0)

Onboarding

(0)

Order management

(0)

ApprovalMax alternatives

ApprovalMax

4.7

(26)

Starting from

59.4

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.7

Value for Money

4.7

Customer Support

4.7

viaSocket

4.8

(626)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Jira

4.4

(15.2K)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

monday.com

4.6

(5.6K)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

ApprovalMax pricing

Value for money rating:

4.7

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

ApprovalMax for Xero

59.4

Per month

Features included:

Bill approvals
Purchase order approvals
Bill-to-PO matching
Manual Journal entries
Credit note approvals
Sales invoices and quote approvals
Reporting
Audit trails
Budget checking
Auto-approvals
Contact approvals
Review Step
On Hold Status
Goods received notes
Xero batch payment approvals
Payments with Airwallex
Stand-alone workflows
Priority support
Public API
Slack integration
ApprovalMax Capture - addon
ApprovalMax Pay - addon (UK only)
Request and workflow history

ApprovalMax for QuickBooks Online

59.4

Per month

Features included:

Bill approvals
Purchase order approvals
Expense approvals
Sales invoices
Bill-to-PO matching
Reporting
Audit trails
Auto-approvals
Review step
Vendor approvals
Goods received notes
On Hold status
Journal Entry Approvals
Request and workflow history
Stand-alone workflows
Priority support
Public API
ApprovalMax Capture - addon
Slack integration
Dext Integration

ApprovalMax for Oracle NetSuite

No pricing info

Features included:

Bill Processing
Expense Reports Approvals
Sales Order Approvals
Fraud Detection
Compatible with NetSuite Customization
Purchase Order Management
Vendor Return Authorisation Approvals
Automatic Audit Trail and Reports
Stand-alone workflows
Premium Support

User opinions about ApprovalMax price and value

Value for money rating:

4.7

(26)

To see what individual users think of ApprovalMax's price and value, check out the review snippets below.

“It’s is wonderful software and helps to control the workflow management of approvals to a greater extent.”

Pooka G.

Accounts Assistant

“I love how easy it is to view invoices, purchase orders, etc. Great to see who else has reviewed and approved in the workflow.”

Verified reviewer

Anonymity request

ApprovalMax integrations (10)

Integrations rated by users

We looked at 26 user reviews to identify which products are mentioned as ApprovalMax integrations and how users feel about them.

Xero

Integration rating: 5.0 (6)

“Dext, Xero & ApprovalMax together allow for a paperless office and a reliable, digital system of processing and approving ALL invoices. Invoices not yet approved are NOT accessible from the payment tab - avoids mistakes”

Sarah S.

Financial Controller

Dext

Integration rating: 5.0 (2)

“Dext reads invoices & pulls off data, we check, add narrative & account analysis / review supplier 'rule' to confirm analysis is correct then process the invoice which is then sent to ApprovalMax, via Xero, & to staff members based on workflow data”

Sarah S.

Financial Controller

Other top integrations

Slack

QuickBooks Online

NetSuite

QuickBooks Online Advanced

ApprovalMax support options

Typical customers

Freelancers

Small businesses

Mid size businesses

Large enterprises

Platforms supported

Web

Android

iPhone/iPad

Support options

Knowledge Base

Email/Help Desk

Chat

FAQs/Forum

Phone Support

Training options

Webinars

Documentation

Live Online

Videos

In Person

ApprovalMax FAQs

Q. Who are the typical users of ApprovalMax?

ApprovalMax has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Small Business

These products have better value for money

Q. What is ApprovalMax used for?

ApprovalMax is an award-winning B2B software platform used by businesses around the world to build robust financial controls. It streamlines the approval process by allowing users to create automated workflows to approve bills and invoices. ApprovalMax integrates with platforms such as Xero, QuickBooks Online, and Oracle NetSuite to unlock powerful efficiencies for accounts payable and accounts receivable functions in any finance team.

Q. What are the benefits of using ApprovalMax?

Benefits for businesses:

- Automated approvals. Manage your delegation of authority with flexible approval workflows.
- Full control. From purchase order approval, to bill approval, and batch payment execution.
- Security and privacy. Stay safe and keep approvers out of the general ledger.
- Audit-readiness. Benefit from automatically generated audit reports and easily pass audits.

Benefits for accounting and bookkeeping firms:

- Clean data. Make sure your clients have clean and correctly coded data.
- Shared responsibility. Share responsibility and reduce your firm risks.
- Standardisation. Standardise your clients’ app stack with best in class approval workflows.
- New service offering. Broaden your service offering with the treasury function.

Q. What languages does ApprovalMax support?

ApprovalMax supports the following languages:
English

Q. Does ApprovalMax support mobile devices?

ApprovalMax supports the following devices:
Android, iPad, iPhone

Q. Does ApprovalMax offer an API?

Yes, ApprovalMax has an API available for use.

Q. What level of support does ApprovalMax offer?

ApprovalMax offers the following support options:
Knowledge Base, Email/Help Desk, Chat, FAQs/Forum, Phone Support