Contractor Management Software

What is contractor management software?

Contractor management software is a type of field service management software that helps businesses track the contractors and freelancers they hire for various projects. The software tracks the project hours logged by contract workers and monitors their daily activities. It also allows you to assign tasks to an individual worker and communicate with them via built-in chat functionality.

Contractor management software helps create contracts and field service agreements as well as update or renew a contract with any existing independent contractor. You can also use it to set up workplace guidelines and ensure contractor compliance with workplace safety policies.

How do I keep track of my contractor using the software?

Contractor management software offers many features that let you oversee contract workers and the projects they’re working on. Some of these features include:

• Compliance management: Monitor the work of contractors to ensure they’re complying with the terms of your contract and the specific requirements of your business.

• Contractor database: Maintain a centralized database that stores information about contractors, including their contact details and contract terms.

• Qualification tracking: Track and store documents related to experience levels, licenses, and certifications that your freelance workers and contractors submit.

• Time tracking: Track the number of hours contractors and freelancers put in on a work order or project task assigned to them.

• Billing and invoicing: Calculate job costing for projects, and create invoices for clients upon project completion.

• Reporting/analytics: Create reports highlighting contractor performance and project completion rates to learn more about your contractors' work performance, analyze overall business performance, and identify improvement areas.

• Document management: Collect, upload, and store documents related to contracts and projects in a centralized location, making it easier for stakeholders to access information.

• Job scheduling/management: Create work orders for contractors working on a project, and assign specific tasks to individual contractors.

• Safety management: Ensure workplace safety for contractors by adhering to occupational health and safety (OHS) requirements, including physical, chemical, and zoonotic hazards.

How much does contractor management software cost?

Most contractor management software products are priced on a “per month” basis and can be divided into three pricing tiers based on their starting price.

Price ranges*:

• $18.25 - $41

• $42 - $59

• $60+

The above list summarizes pricing for the base plans of most products. An enterprise product that is priced higher may include additional features such as subcontractor management, facial recognition, photo capture verification, and badge printing.

How does contractor management software help SMBs?

For small and midsize businesses (SMBs), general contractor management software can help simplify many processes that can be exhausting if done manually. Some of these include:

• Qualifies contractors: Contractor project management software lets you digitally capture and verify documents related to work experience and certifications to help speed up the process of qualifying contractors.

• Manages multiple projects simultaneously: You can manage multiple projects and schedule jobs with general contractor management software to reduce downtime between projects and get more work done. The software also lets you adjust schedules or assign work orders to subcontractors on short notice in case of any changes in a project.

• Ensures accurate project tracking: General contractor software accurately tracks metrics such as project completion rates, project hours logged by a contractual worker, and equipment and material costs. Additionally, you can use the software to track backorders and stored materials to project costs for upcoming projects.

Sources

Products evaluated for the pricing calculation were taken from GetApp’s contractor management software category. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the GetApp’s directory that offer them.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of December 23, 2022. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.