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Productive

AI-powered project lifecycle management for service firms

Table of Contents

Is this product right for your business?

Find out with a

Productive - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: August 2026

Productive overview

What is Productive?

Productive is an end-to-end project management tool with AI built into its core. It’s designed for software development, marketing, design agencies and consultancies that want to run their full workflows: projects, budgets, resources, sales, and reporting, all in one place.

At its core is the AI Assistant: ask it anything in plain language, and it does it. Paired with custom-built Agents that run work autonomously, Productive can take on all your day-to-day admin, and free up time so your team can focus on work that matters.

The financial management module encompasses budgeting and profitability tracking, invoicing, forecasting, expense management, and revenue recognition capabilities. Here, Agents work in the background to keep financial operations tight without the manual chase — spotting incomplete timesheets, missing invoice details, and budgets at risk, and flagging every gap before it reaches your bottom line. Ask for any KPI and Productive pulls from budgets, resources, projects, and deals at once to hand back a full answer, not a dataset to interpret. With the integrated Notetaker, you can even keep your meetings and follow-ups in the same place where you do your work.

The platform generates automated invoice drafts from tracked time entries and integrates with accounting systems including Xero, QuickBooks, Exact, Sage, Visma, Fortnox, and Twinfield.

With Connectors, AI can pull in data from other tools and act on it, and the MCP Server lets you work in Productive from the LLM of your choice.

Starting price

12per user /
per month

Alternatives

with better value for money

Pros & Cons

Project Management

Project Budgeting

Features

Invoicing

Productive’s user interface

Ease of use rating:

4.6

(108)

Productive reviews

Overall rating

4.6

108

Positive reviews

Rating breakdown

Value for money
Ease of use
Features
Customer support
Likelihood to recommend0.88/10

Rating distribution

Pros

“Productive provides many different solutions that most Service Companies need, in one place, allowing multiple team members from different departments to have everything under control.”

Guglielmo G.

Chief Growth Officer

“I love all of the updates and developments, the use of AI and automations across the tool is making task management and in general project management so much easier and more efficient.”

Helen W.

Delivery Manager

“It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools.”

Leo S.

Technical Director

Cons

“DOCs, limited nesting of tasks (subtask cannot have another subtask), missing template center for reports, few specific things for our country in invoicing (double tax for both currencies etc)”

Robert T.

COO

“It can be a bit complex and time-consuming to get familiar with.”

Guglielmo G.

Chief Growth Officer

“Some features (like invoicing) are not relevant for us, since we use our existing CRM system.”

Leo S.

Technical Director

Who uses Productive?

Based on 108 verified user reviews.

Company size

Small Businesses

Midsize Businesses

Enterprises

Top industries

Marketing and Advertising

Information Technology and Services

Computer Software

Construction

Others

Use cases

Time Tracking

Project Management

Employee Scheduling

Task Management

Time and Expense

Productive's key features

Most critical features, based on insights from Productive users:

Time & expense tracking

4.5

(20)

Budget management

4.1

(15)

Multiple projects

4.6

(14)

Kanban board

4.1

(7)

Billing & invoicing

4.4

(21)

Issue management

4.1

(7)

Document management

3.6

(8)

File sharing

3.3

(7)

Prioritization

3.7

(11)

Resource management

4.3

(6)

All Productive features

Features rating:

4.4

(108)

Access controls/permissions

3.0

(1)

Accounting

(0)

Accounting integration

(0)

Activity dashboard

4.0

(3)

Activity Planning

(0)

Activity tracking

4.5

(8)

Ad hoc reporting

(0)

Agile methodologies

(0)

Alerts/Notifications

4.5

(6)

API

(0)

Approval process control

(0)

Approval workflow

4.4

(8)

Assignment management

4.5

(2)

Attendance management

(0)

Attendance tracking

(0)

Audit trail

(0)

Automatic time capture

(0)

Availability management

(0)

Bar chart

(0)

Billable items tracking

(0)

Billable & non-billable hours

(0)

Billing & invoicing

4.4

(21)

Billing portal

(0)

Budgeting/Forecasting

(0)

Budget management

4.1

(15)

Calendar management

4.1

(8)

Campaign analytics

(0)

Campaign management

5.0

(1)

Capacity management

(0)

Cash management

(0)

Client management

3.0

(1)

Client portal

3.9

(7)

Collaboration tools

3.3

(8)

Color codes/icons

(0)

Commenting/Notes

4.0

(3)

Communication management

(0)

Configurable workflow

(0)

Contact management

(0)

Cost management

(0)

Cost-to-Completion tracking

3.7

(3)

CRM

3.0

(1)

Currency Management

(0)

Customizable branding

(0)

Customizable dashboard

(0)

Customizable fields

4.0

(1)

Customizable invoices

(0)

Customizable reports

(0)

Customizable templates

3.8

(8)

Dashboard

(0)

Dashboard creation

(0)

Data extraction

(0)

Data import/export

(0)

Data integration

(0)

Data management

(0)

Data visualization

(0)

Deadline management

(0)

Demand forecasting

(0)

Digital asset management

(0)

Document management

3.6

(8)

Document storage

(0)

Drag & drop

4.6

(5)

Email management

(0)

Email-to-Task conversion

(0)

Employee database

(0)

Employee management

(0)

Employee scheduling

4.3

(3)

Estimating

(0)

Expense management

(0)

Expense tracking

4.5

(4)

File management

(0)

File sharing

3.3

(7)

Financial analysis

4.5

(2)

Financial management

(0)

Financial reporting

(0)

For aec industry

(0)

Forecasting

3.5

(4)

For it project management

(0)

Gantt/Timeline view

(0)

Generative ai

(0)

Goal setting/tracking

(0)

Hourly billing

(0)

Idea management

2.4

(5)

Integrated business operations

(0)

Interaction tracking

(0)

Inventory management

(0)

Invoice creation

4.4

(5)

Invoice history

5.0

(3)

Invoice management

(0)

Invoice processing

4.8

(5)

Issue management

4.1

(7)

Issue tracking

(0)

Kanban board

4.1

(7)

Key performance indicators

(0)

KPI monitoring

(0)

Lead management

(0)

Leave tracking

(0)

@mentions

(0)

Milestone tracking

(0)

Mobile access

(0)

Mobile app

4.0

(7)

Monitoring

(0)

Multi-Company

(0)

Multi-Currency

4.5

(4)

Multi-Department/Project

(0)

Multiple billing rates

(0)

Multiple projects

4.6

(14)

Notes management

(0)

Online invoicing

5.0

(4)

Online time clock

4.3

(3)

Online time tracking

4.3

(9)

Order management

(0)

Overtime calculation

(0)

Percent-Complete tracking

(0)

Performance metrics

(0)

Planning Tools

(0)

Predictive analytics

(0)

Prioritization

3.7

(11)

Production scheduling

(0)

Productivity tools

(0)

Product lifecycle management

(0)

Product roadmapping

(0)

Profit/Loss statement

(0)

Progress tracking

5.0

(1)

Project accounting

(0)

Project billing

(0)

Projections

(0)

Project management

4.8

(6)

Project planning

4.4

(11)

Project planning/scheduling

4.4

(27)

Project scheduling

(0)

Project templates

(0)

Project time tracking

4.7

(18)

Project tracking

4.7

(18)

Proposal generation

2.0

(1)

Purchase order management

(0)

Purchasing & receiving

(0)

QuickBooks integration

(0)

Quotes/Estimates

(0)

Real-Time analytics

(0)

Real-Time data

4.8

(8)

Real-Time monitoring

(0)

Real-Time notifications

3.7

(3)

Real-Time reporting

(0)

Real-Time updates

(0)

Receipt management

(0)

Recurring/Subscription billing

(0)

Recurring tasks

(0)

Reimbursement management

3.8

(4)

Reminders

(0)

Reporting/Analytics

4.6

(21)

Reporting/Project tracking

4.6

(17)

Reporting & statistics

4.0

(1)

Resource allocation & planning

4.3

(4)

Resource management

4.3

(6)

Resource request

(0)

Resource scheduling

5.0

(4)

Revenue recognition

(0)

Role-Based permissions

(0)

Sales pipeline management

(0)

Scenario planning

(0)

Schedule distribution

(0)

Scheduling

(0)

Scorecards

(0)

Search/Filter

4.7

(3)

Secure data storage

(0)

Self-Service reporting

(0)

Sick leave tracking

(0)

Single sign on

(0)

Skills tracking

(0)

Status tracking

5.0

(1)

Strategic planning

(0)

Sub-Task management

(0)

Summary Reports

(0)

Supports scrum

(0)

Tagging

(0)

Task board view

(0)

Task editing

4.0

(1)

Task import

(0)

Task management

4.3

(34)

Task Planning

(0)

Productive alternatives

Productive

4.6

(108)

Starting from

/user

Per month

Free trial

Free version

Ease of Use

4.4

Features

4.4

Value for Money

4.5

Customer Support

4.7

Connecteam

4.6

(5.3K)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.5

Value for Money

4.5

Customer Support

4.6

monday.com AI Work Platform

4.6

(6.1K)

visit website

Starting from

/user

Per month

Free trial

Free version

Ease of Use

4.5

Features

4.5

Value for Money

4.3

Customer Support

4.4

Wrike

4.4

(3K)

visit website

Starting from

/user

Per month

Free trial

Free version

Ease of Use

4.2

Features

4.3

Value for Money

4.2

Customer Support

4.3

Productive pricing

Value for money rating:

4.5

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Essential

/user

Per month

Features included:

Budgeting
Resource planning
Project & task management
Docs
Time tracking
Expense management
Reporting
Time off management
5 account-level custom fields
API access

Professional

/user

Per month

Features included:

Everything in Essential, plus:
HRIS & Invoicing integrations
Recurring budgets
Teams
Advanced task management
Advanced reports (Grouping, Report pivoting, Currency conversion)
Advanced time off management
15 account-level custom fields
Billable time approvals
Expense approvals
Rate cards
Time off approval flow

Ultimate

No pricing info

Features included:

Everything in Professional, plus:
Revenue forecasting
Scenario Builder
Multiple subsidiaries
Hubspot integration
Advanced time tracking
Advanced custom fields
Overhead calculation
Enforce SSO or 2FA
Schedule insight sending to email or Slack
Webhooks

User opinions about Productive price and value

Value for money rating:

4.5

(108)

To see what individual users think of Productive's price and value, check out the review snippets below.

“Productive provides many different solutions that most Service Companies need, in one place, allowing multiple team members from different departments to have everything under control.”

Guglielmo G.

Chief Growth Officer

“I love all of the updates and developments, the use of AI and automations across the tool is making task management and in general project management so much easier and more efficient.”

Helen W.

Delivery Manager

Productive integrations (19)

Integrations rated by users

We looked at 108 user reviews to identify which products are mentioned as Productive integrations and how users feel about them.

Slack

Integration rating: 4.4 (16)

Google Calendar

Integration rating: 4.9 (10)

“How we track our event calendar”

Crismerly S.

Events Manager

Xero

Integration rating: 5.0 (6)

“sends invoices from Fintura”

Stuart P.

Accountant

Jira

Integration rating: 3.6 (5)

QuickBooks Online

Integration rating: 4.0 (3)

“Bringing in costing (materials, facility, and labor) for financials works great. No good ways to synch customer ordering, especially with a mix of wholesale and DTC channels.”

Dick C.

Saucemaster, Founder