Microsoft Power BI Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Power BI

BI visualization and reporting for desktop, web or mobile

4.43/5 (243 reviews)

Microsoft Power BI overview

Microsoft Power BI is a suite of analytics tools for analyzing business data and sharing insights via rich visualizations. Customizable and pre-built dashboards unify important metrics into single views, showing real time updates to every device. The centralized, web-based Power BI service interfaces Power BI gateways to connect to and unify organizational data while Power BI Desktop for Windows provides local data mashup and report authoring features. Live dashboards offer an instant 360-view on business health, leveraging 59 out-of-the-box connections for apps or services such as Salesforce, Google Analytics, Azure, Facebook, Github, QuickBooks Online, Twilio and Zendesk. Power BI brings all that data, wherever it resides, together to form a complete picture of key metrics that can then be queried using natural language.

With Power BI Desktop, users can author reports using intuitive drag-and-drop tools and share amongst colleagues through the online Power BI Service. Integrating with Microsoft’s established Query engine, data modeling and visualization technologies, Power BI Desktop connects, shapes and reports to centralize a typically disjointed process of reporting. Outputting to .pbix format, these report files can then be manually shared like any other or uploaded to the shared service. In addition, this ability to keep all users on the same page at all times extends to a suite of optimized mobile support. Power BI Mobile keeps remote connectivity consistent across native apps for Windows Mobile, iOS and Android devices, adding intuitive gesture-based operation. Live dashboards can be viewed on the fly, alongside full report sharing capabilities and data-driven alerts.


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Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 22 other languages, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian
Microsoft Power BI screenshot: Microsoft Power BI Desktop shown on ThinkpadPower BI – Experience your data. Any data, any way, anywhereMicrosoft Power BI screenshot: Microsoft Power BI Executive Metrics DashboardMicrosoft Power BI screenshot: Microsoft Power BI Mobile for iPadMicrosoft Power BI screenshot: Microsoft Power BI Query EditorMicrosoft Power BI screenshot: Microsoft Power BI reporting visualizationsMicrosoft Power BI screenshot: Microsoft Power BI shown on Microsoft SurfaceMicrosoft Power BI screenshot: Power BI Desktop Welcome screenThis is Power BIGetting Started with the Power BI Desktop

Microsoft Power BI reviews

Value for money
Ease of use
Customer support
rajiv hinduja

Power BI is one of the most user friendly BI software for adding visual representation and analytics to your existing reports

Used weekly for 6-12 months
Reviewed 2017-09-22
Review Source: Software Advice

Overall good software for beginners and can be explored to get the best efficiency from the softwarebelow are a few pros • Sharing dashboard in a group a. Sharing can be done once you have the Pro version of Power BI. Dashboard can be shared with the respective department members or your own team members. b. Since you have prepared the dashboard you will be the owner and you can decide whether you want to give the other members only viewing rights or editing rights as well. c. With this feature reports will always be on the cloud server and can be viewed as and when required d. Reports can be downloaded as and when required. • Viewing dashboard in Mobile/ tab and preparing phone layout a. Once a dashboard has been prepared and saved, the same can be accessed on Power BI App with the same login. b. Since the screen is small compared to laptop, all the dashboard elements can be redesigned to suit the phone screen. c. The other features remain the same and the dashboard is interactive on the phone as well however it cannot be edited on phone. • Export dashboard to PowerPoint, PDF a. This is one of the most important features of Power BI. Reports or dashboards prepared can be exported on PowerPoint or PDF with a click of a button. b. Hence Management reports and department reports can be automated on Power BI and once you refresh the data, the report will be ready to share. c. One problem is that few images which are not compatible with PowerPoint don’t show post downloading. • Narratives for dashboard a. This is one of the recent features offered by Power BI. With the help of narratives you can get the insight of the dashboard in a story form. b. Narrative uses its intelligence to study the data and give output in pointers, paragraphs etc which can be customised. • Importing visuals to suit your need a. Apart from the general visualizations available in Power BI, there are additional visualizations released by Power BI from time to time. These visualizations enhance the visual appearance as well as the adds to further analytics in different ways. b. Visualizations which have downloaded and used in the dashboard are Infographic designer, Narratives for Business Intelligence, KPI Column chart, and Timeline. • Edit interactions in dashboard a. It is important to understand the interactions and groupings in power BI since with the help of these you can control which graphs you want to automatically change by clicking on the other. b. With the help of grouping you can define groups and sub group which can be viewed together as a group if required. • KPI Column Chart a. This is a recent custom visual developed by Power BI. With the help of this visual you can put the KPI target against the actual on a monthly basis. b. Forecasted revenue/ cost can also be put in this visual which will be shown in different colour. c. Individual monthly targets can also be put which can be interchanged by putting variance. d. Data can also been viewed in a table form along with graphical.

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Jimmy Gibson

Miscrosoft Power BI for Federal Acquisition Spend Analysis

Used daily for 2+ years
Reviewed 2017-04-24
Review Source: Software Advice

All in all, for the price, this is an excellent tool for helping your organization turn mounds of data into useful insights.Power BI simplifies the process of combining different types of data sources to create a single data model. There are also many built-in Extract, Transform, and Load (ETL) functions that help reduce the time required to prepare data. Creating reports and dashboards is as easy as drag and drop. The Power BI User Groups are strong and plentiful, so you can always read through blogs to get answers to questions that you may have. The Power BI Desktop application is used to perform ETL, create reports and is free. The reports are published to the Power BI cloud service for sharing, which is also free with limited capabilities. For more capabilities, such as security groups and scheduled data refreshing, there is a subscription fee. Microsoft will be releasing an on-premise solution for sharing Power BI content via an update to SQL Server 2016 hopefully within the next few months.

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BI tool with the coolest features

Used daily for 2+ years
Reviewed 2018-12-14
Review Source: Capterra

I have been using PowerBI from the past 3 years and have never looked back. It has helped me as an analyst to draw my clients into my stories. The automation aspect of PowerBI is hard to ignore. I have shared my dashboards and collaborated with teams which was a nightmare before. I love the addition of new features resulting from a dedicate community of PowerBI users (with very responsive Microsoft developers jumping in to solve issues). Mobile version of PowerBI is convenient and a hit with clients.I love everything about PowerBI! I like to think of it as a revamped version of MS Excel but with features that exceed all expectations. PowerBI lets you create data models, use DAX to manipulate and summarise and finally display these summaries in fancy (yet easy to understand) visualisations. The best feature might however be the ability to share and collaborate on dashboards. PowerBI can take data from almost all possible sources - text, excel, SQL databases etc etc and integrate it all together to form dashboards that can be shared online in the form of webpages as well as workspaces.

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Carlos Altamirano

Power Bi its changing the way we interact with data, information and decision making

Used daily for 1-2 years
Reviewed 2018-02-14
Review Source: Software Advice

Data is the new petroleum, Information is the new combustible; and Power BI will boost this challenging new world of information and analysis.For the last 30 years I have been using Excel to work with Tables, Filters, Functions, Formulas, Conditional formatting, Graphs, Pivot tables, Segmentation and VBA to register data and analyze information. That was great. But now, with the huge amount of data, available from many sources and Excel limitations, we needed something more robust and Microsoft launched Power BI. I have been using it for more than a year. Now I don’t use pivot tables and graphs for analysis anymore, I use Power BI visualizations to represent and summarize the data. With it’s impressive tools including geolocalization, I have found more effective ways to convert, transform, represent, analyze and make better decisions and planning with Power BI. It’s ecosystem composed of Power Bi Desktop, Power BI Services (in the cloud) and Power Bi apps, has allowed me to find very innovative and productive ways to monitor the performance of my business and improve communication with my clients

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Judith Serrada

One tool for Business intelligence solution

Used daily for 1-2 years
Reviewed 2018-03-20
Review Source: Software Advice

Power BI is awesome for companies which use Microsoft products on daily basis and for experienced excel users. if you got both things this is the low price answer to handle the data of the company. To start it is important to tell that Power BI, as is part of Microsoft business suite, is linked to other tools as Excel and SQL Server. Therefore the integration of the data of the company in one place is very easy. Power BI has a very good capabilities for report visualization, having more than 10 different kinds of charts you are able to represent the data of the company in a huge variety of formats making analysis pretty fast and easy. Let me tell you the database connectivity capabilities are outstanding with excellent cloud based connections as well.

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Microsoft Power BI pricing

Starting from
Pricing options
View Pricing Plans

Power BI: Free
Power BI Pro: $9.99 per user, per month

Microsoft Power BI features

Activity Dashboard
Ad hoc Reporting
Business Intelligence
Customizable Reporting
Dashboard Creation
Data Import/Export
Data Visualization
Graphical Data Presentation
Real Time Analytics
Real Time Reporting
Reporting & Statistics
Visual Analytics

Charting (68 other apps)
Data Filtering (59 other apps)
Drag & Drop Interface (52 other apps)
Monitoring (64 other apps)
Multiple Data Sources (43 other apps)
Real Time Data (64 other apps)
Third Party Integration (54 other apps)

Additional information for Microsoft Power BI

Key features of Microsoft Power BI

  • Share live reports and dashboards
  • Receive data-driven alerts for mobile insights
  • Create live, real-time data metric dashboards
  • View rich graphical visualizations from complex BI data
  • Full suite of BI tools for data visualization and reporting
  • Author rich interactive reports with Power BI Desktop
  • Share reports among colleagues & users via Power BI Service
  • Connect, access and unify data across sources
  • Explore up-to-date analytics from real-time BI data
  • Query data using natural language questioning
  • Transform company data into rich visuals
View All Features


Microsoft Power BI spans a suite of Business Intelligence tools for creating rich visualizations and sharable reports.
Web-based Power BI Service provides a centralized hub for defining live personalized dashboards, harnessing on-premises data via Power BI gateways.
Out-of-the-box connections and pre-built dashboards for 59 popular apps and services makes unifying data quick and simple, wherever it resides.
Power BI Desktop for Windows provides deeper visual data exploration within a free-form drag-and-drop canvas and a library of powerful visualizations.
Author rich reports that can be exported to Power BI’s .pbix format or shared more engagingly among user groups by uploading to the Power BI service.
View personalized dashboards and reports from anywhere with Power BI Mobile, offering optimized apps for Windows Mobile, iOS and Google Play.
Stay informed of the very latest real-time update with data-driven alerting and full report sharing options while on the move.