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Smallpdf Logo

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PDF document management and conversion suite

(23)

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Smallpdf Features

Features Summary

Functionality

4.6

/5

829

Total features

41

4 categories

Smallpdf features

Activity Dashboard
Activity Tracking
Alerts/Notifications
Annotations
Authentication
Batch Processing
Collaboration Tools
Compression

Common features of Document Management software

API
Access Controls/Permissions
Access Expiration Management
Activity Dashboard
Activity Tracking
Alerts/Notifications
Annotations
Approval Process Control

Price starts from

12

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.6

/5

829

Price starts from

12

/user

Per month

Total Features

41

Unique features

  • Customizable Forms

  • Document Review

  • File Conversion

  • Content Management

Functionality

4.6

/5

27.4K

Price starts from

6

/user

Per month

Total Features

29

Features in Common

14

Unique features

  • Multi-Device Support

  • Real Time Synchronization

  • Data Storage Management

  • Multi-Language

Functionality

4.5

/5

28.1K

Price starts from

6

/user

Per month

Total Features

17

Features in Common

9

Unique features

  • Search/Filter

  • Commenting/Notes

  • Project Management

  • Data Import/Export

Common Smallpdf comparisons

Reviewers who mentioned features said:

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Eino N I.

Writing and Editing, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Select your doc and let magic to make

Reviewed a year ago

Smallpdf is a fantastic platform that offers a simple, speedy, and efficient solution to various PDF-related problems. Its user-friendly interface and the wide range of tools make it the perfect choice for anyone who works with PDF files

Pros

Smallpdf is an online platform that provides an efficient and easy-to-use solution to several PDF-related problems. The website offers an array of tools that makeit incredibly convenient to work with PDFs, whether you need to convert, compress, merge, or edit them.One of the best features of Smallpdf is its simplicity. Even users who are not tech-savvy can easily navigate through the websitemanipulating...

Cons

One slight downside of Smallpdf is that the free version has size and file number limitations. For heavy users, the pro version is available at an affordable price, which unlocks even more features.

Ml
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Mudit l.

Writing and Editing, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Most liked pdf converter

Reviewed a year ago

My overall experience was so good that except this I am not using other website to convert or for editing text

Pros

This Small pdf provide most of the service at one place like editing, converting, merge, etc. with 21 tools which is free of costAnd the best part is that you can access to these service without any expenses

Cons

Still I am using this but I don't find any problem with this Smallpdf

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Tarek B.

Management Consulting, 1-10 employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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A lightweight online tool to reduce your files and upload them worry free

Reviewed 3 years ago

My experience with SmallPDF is very positive, where It meets exactly what I want to achieve. Compressing large PDF files is crucial today in a post pandemic and highly connected world. Optimizing the internet connection bandwidth through reducing our document's files is the best way to save time, size, and storage capacity.

Pros

It offers exactly what I need in terms of file compression and ability to share them on internet. The quality is preserved and the documents are smoothly shared without having to worry about the large PDF sized preventing the sending by email or the conditional uploading to a size limit.

Cons

The free version of this online tool is available and offers a limited number of services, unless you go for the paid version, but for the corporate entities or people with high requirement of using large size PDF files, it is definitely worth the investment to use this lightweight tool.

Vendor response

Hi Tarek! Thank you so much for your review. Please do not hesitate to reach out via support@smallpdf.com if you have further comments or feature requests.

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Verified reviewer

Computer Software, 201-500 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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A good PDF editor

Reviewed 8 months ago
Pros

Recommended PDF editor, easily edit your PDF file with various functionalities such as convert, merge, edit etc

Cons

Lack of certain features such as mobile app

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Mazidul Islam M.

Electrical/Electronic Manufacturing, 1-10 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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It is a very good solution to edit pdf files

Reviewed 8 months ago

It is lightweight and easy to use. It is a user-friendly software.

Pros

The best part is, it has Mobile version, Desktop verson and web extension verson. It is very good to use and very much user friendly. I can edit and compress my pdf file with it.

Cons

In my opinion, they should consider incorporating additional features, like an expanded selection of signature templates and enhanced customization options.

RG
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Ruben G.

Real Estate, self-employed

Used monthly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Helps with all PDF management

Reviewed 2 months ago
Pros

Love that this system is super easy to use. Able to merge and adjust pdf.

Cons

Free trial only allowed limited pdf merging and adjustments

MN
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Maciej N.

Financial Services, self-employed

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great PDF editor for professionals

Reviewed 3 years ago

I am using SmallPDF in my daily work and it helps me to do it much faster than with other tools.

Pros

Small PDF is constantly evolving and adding new features. I work with many documents and SmallPDF is the most used app for PDF compression, merging and splitting.

Cons

The desktop app have many features of the web app, but not all of them. Would love to see them all in the desktop app.

TC
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Tara C.

Education Management, 1,001-5,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Trusted and reliable based PDF software

Reviewed a year ago

Smallpdf solves several business problems, including document editing, conversion, compression, eSignatures, and PDF security. Smallpdf allows businesses to speed up their workflow and ensure the accuracy of their work. The benefits companies have realized through the use of Smallpdf include faster document processing, improved security, and lower costs associated with document storage and printing.

Pros

Features that are most impactful in smallpdf include users can easily convert, compress, merge, unlock, sign, and protect PDF files from within the platform, Editing Tools, Security, and Collaboration Tools. The product is straightforward and user-friendly to use. The platform is also very intuitive and requires minimal technical knowledge to get the hang of it. Integration with existing business processes is straightforward, and the platform makes it easy to connect with other services.

Cons

One feature missing from SmallPDF is the ability to add watermarks to PDFs. The ability to combine multiple PDF documents into a single document could be improved by adding a drag-and-drop feature for more intuitive file organization. The user interface can be a bit clunky and difficult to navigate, making it difficult for new users to get accustomed to the product. Integration with existing business processes can be tricky as SmallPDF does not directly integrate with many popular business applications. However, it does offer integration with services like Dropbox, Google Drive, and Box.

BT
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Bhushan T.

Chemicals, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Best online PDF editor

Reviewed a year ago

There are both free and paid options available through Smallpdf, depending on the tool and the size of the file. The free version has some limitations, including maximum file size and a daily file limit. Smallpdf's paid plans provide additional features, higher limits, and the ability to work with larger files.Overall, Smallpdf is a useful tool for anyone who works with PDF files and needs a quick and easy way to perform common tasks.

Pros

Easily compress, merge, split, convert, and edit PDF files online without installing or downloading.With a simple and intuitive interface, the tool is designed to be user-friendly and efficient.

Cons

as it online tool always depends on internet connectivity, and data loss but these are not big concerns, limitation on free plan.

RV
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Raymond V.

Food & Beverages, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Smallpdf Review

Reviewed a year ago

Overall, I am satisfied with the Smallpdf as it allows me to perform the basic functions required in our daily transactions. It is a good program, that I totally recommend, easy to use and has good features.

Pros

What I like the most about Smallpdf is that is a wonderful tool for whatever type of alteration you need to make to a pdf document. It might involve revising, merging, or signing. Everything is quick and simple to do. With a few clicks, simply upload the file and make the necessary change

Cons

Although I haven't yet seen any significant problems with Smallpdf, it is somewhat pricey when compared to alternative programs. Despite not having an OCR feature, Smallpdf is one of the best applications for managing and modifying pdf files.

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Talib J.

Staffing and Recruiting, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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One of the best tools around, highly recommned

Reviewed 3 years ago

The benefits of this tool is that my overall productivity has been increased by the fact that I can use this tool very quickly and effectively to convert CVs from PDF to Word to allow me to edit them. It's so easy to use that the rest of my team also use this tool on a daily basis

Pros

The pricing of this software makes it incredibly attractive. The low cost means that we can have unlimited usage of something that me and my team use every single day is highly critical to our work

Cons

There is not much to like apart from the fact that some documents are sometimes not recognised by the software tool but this happens very infrequently and has little no impact on my job

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Verified reviewer

Public Relations and Communications, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Smallpdf: your documents have never been easier

Reviewed 2 years ago

As a professional in the field, where every day I deal with documents and especially with all these formats (pdf, jpg, png, pptx) knowing all its features is really a trump card and a crazy time saver, especially because the interface is really well done and the download is fast.

Pros

Its biggest plus is undoubtedly the amount of functionality it can offer: it can compress, convert from different formats (pdf, jpg, pptx, in short really many formats), it can merge, split or export single pages. All these functions are just a click away, with a simple and fresh interface.

Cons

When your files are too heavy it becomes chargeable. The price is not expensive, however usually when you use it you need to get things done quickly and finding the banner for payment is not the best.

ST
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Steven T.

Biotechnology, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SmallPDF as an online PDF viewer/editor

Reviewed a year ago

SmallPDF is my go-to software for quickly viewing, editing, converting and merging PDFs!

Pros

SmallPDF is a small online PDF viewer/editor but offers the same capacity as many big name PDF viewers. Across all platforms, it is quick, little to no lag, and offers quick uploading for PDF conversion and merging.

Cons

SmallPDF can only convert and merge PDF files to a specified size for their free option. However, many of my use-cases in academia have barely went above their file limitation.

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Zoyree Estefania L.

Civil Engineering, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Definetly one of the best PDF software I have ever used

Reviewed 6 years ago

Small pdf is significantly cheaper than it's competitors and offers a quality product that is second to none, it is an incredible tool and has been amazing every since we started using it. I truly recommend it.

Pros

Ever since I used the free version in small pdf website I was convinced that this was one of the best pdf softwares available and I was totally right, it has every possible tools and gadgets for pdf editing and it is incredibly easy, its conversions are top notch and most of all it is really fast for pdf reading.

Cons

Something I really don't like about smallpdf is how limited the free version is on its website, you can convert only two files an hour, it almost convinced me not to buy it (but thanks god I did)

RB
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Rania B.

Food Production, self-employed

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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an excellent PDF converter

Reviewed a year ago

Personally I started working with this software since I was students with my colleagues, especially in the field of scientific research which requires the mastery of several techniques with regard to the conversion of documents into PDF, WORD or images. or others

Pros

it's a great tool, i wouldn't need to use multiple apps to edit my documents, it can do multiple task, like convert documents whether word, ppt , JPEG or pdf to word or vice versa, and you can use it at any time and several times.

Cons

Sometimes if you want to convert a document containing symbols to PDF, the software cannot convert them correctly, that is to say it cannot decipher them well.

AS
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Armaan S.

Market Research, 1-10 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend4/10

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Needs a lot of improvement

Reviewed 3 years ago

A good product, have scope for improvement, as I use only for eSign tool I would want the process to be simpler and the issue highlighted above to be addressed.

Pros

My job requires end-user to digitally eSign the documents, smallpdf was very handy to carry out the same. Also all the PDF tools were handy and work with Ease.

Cons

1. End-user used to see the pixelated document, when highlighted there was no help. 2. Recent force landscape option to complete the eSign was giving trouble to most of my end-users, have to call and guide them to complete the process. 3. Documents used to take ever to load in few cases even with good connectivity and never used to load with moderate to low connectivity.

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Chiranjib S.

Telecommunications, 1-10 employees

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Frequent user for homeworks

Reviewed 5 years ago

Overall, I used to be a regular user of smallpdf. Now, there are other easy-to-use apps to get these jobs done. I am not sure whether they have app of smallpdf.

Pros

The best thing about smallpdf is that the interface is neat and tidy. I have mostly used it for converting jpg images to pdf and merging pdfs. Unlike the other web-based services, their website is pretty clean. I would give some points to the aesthetics of the website too :-) ! Apart from that, it gets the essential jobs done. Few minutes left before the deadline of homework? Just take pictures using phone, send 'em to laptop and drag and drop the images to smallpdf. Saved me many times.

Cons

The paid version does not really make much sense to me after the release of the free mobile apps from adobe like adobe reader DC and adobe sign. Especially after adobe scan was released, it really solved the problems of taking pictures, merging and creating a pdf document in a more integrated way. These apps have recently substituted smallpdf because they are more accessible from my phone and tablet.

AT
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Ankoun T.

Research, 201-500 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Efficient and time saving tools for smooth operation.

Reviewed 9 months ago

Additionally, bank-grade 256-bit SSL encryption is used for every file transfer to ensure data protection. Upon processing, every file is automatically removed from the servers. For this reason our research project data file remain safe and secure.

Pros

A useful PDF file can be edited easily. It can complete every simple online task connected to PDFs. With all the essential PDF functions that users would require, the application's free edition is already a powerful PDF utility. PDF page remove, page merge can also edit easily using this PDF.In order to provide more dynamic, smooth, and easy PDF operations, it also provides integration compatibility with other programs like Dropbox and Google Drive. Drag-and-drop functionality allows it to effortlessly execute various PDF actions, such as splitting, merging, and converting.

Cons

Trail period given limited time.Sometimes large documents seems problematic.

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Verified reviewer

Leisure, Travel & Tourism, 51-200 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SUCH a great, inexpensive investment that is worth every penny

Reviewed 3 years ago

We first needed a program that would convert a PDF to a Word document, and Adobe Acrobat was OUTRAGEOUSLY expensive. I started looking into other options, and stumbled upon SmallPDF. We soon decided to purchase the PRO version because I ended up using it for so many things that it was worth it for us to make the small investment to go PRO. Now we use to combine multiple Word documents into one, huge PDF, to sign documents electronically, to ask others to sign a document electronically, to compress PDFs, to edit them, to add text to them, etc. It is simply a handy tool for anyone who works with PDFs, which I'm guessing is the majority of businesses and organizations. I couldn't recommend this product more.

Pros

There is so much I love about this software. It's so easy to use. It is laid out so simply, anyone can figure it out. Every time I have a problem with a PDF, I look to see if SmallPDF has a solution to it, and 9 times out of 10, they do. The purchase price is so small, and just worth every penny. The online signatures work great. It downloads documents quickly. It works GREAT at compressing PDFs. It even has the ability to unlock PDFs, lock them, and convert JPGs. It is such a useful tool. There is also a lot you can do with the free version, which I really appreciate.

Cons

I can't thin of a single thing. I truly appreciate this software and all of its capabilities. It has a solution for most of the problems that I have with PDFs, and I can't even think of the very rare times where it didn't offer a solution to my problem.

GP
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Giuseppe P.

Health, Wellness and Fitness, 10,001+ employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Intuitivo, rapido, sempre pronto nelle urgenze

Reviewed 9 months ago

Decisamente buona. È un sito che continuo ad utilizzare da anni ormai, sempre pronto lì, rapido, intuitivo, accessibile.

Pros

La facilità di utilizzo. Il sito web è sempre lì pronto quando convertire ed editare qualcosa online e non hai tempo né modo di scaricare ed installare programmi come nel mio caso, in cui uso pc aziendale. Le funzionalità sono quasi tutte di rapida comprensione ed accessibilità. Penso che chiunque dovrebbe utilizzare questo sito. Ha salvato la vita molte volte a tanti di noi che utilizzano il pc per lavoro/mail/produttività

Cons

Penso sia necessario dare l’opportunità al cliente anche di poter preventivamente rinominare il file una volta convertito/editato prima di poterlo utilizzare. Molte volte mi è capitato di editare diversi documenti con questo sito e di ritrovarmi file con tutti nomi simili. Questo rende scocciante la ricerca. Occorre aprire ogni file per visionarne il contenuto. Questo inconveniente sarebbe superato se si potesse preliminarmente rinominare il nome del file.

Showing original review in Italian. See translation

MS
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Muhammad Suffian r.

Computer & Network Security, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Small pdf daily usage for management and signature

Reviewed a month ago

My overall experience is good and feels very easy and now it is a our part of daily life

Pros

This is the best app easy to use very friendly you don't need to provide training to your employees as very easy interface even new person can use it.

Cons

While i convert my pdf in word or other formate they don't convert according to format they misplace some words lines or tables

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Prudencia F.

Research, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Good PDF software

Reviewed a year ago

My overall experience with Smallpdf has been positive. The online tools offered by Smallpdf are easy to use and understand, and they have a wide variety of options to choose from.

Pros

Smallpdf is a great online service that simplifies the process of working with PDFs. I really like that it is an all-in-one solution for creating, editing, and converting PDFs. It offers a wide range of features and tools, such as merging and splitting PDFs, adding and removing pages, compressing files, and more. The service is also incredibly user-friendly and easy to use, with a clean and intuitive interface.

Cons

I like least about Smallpdf is the limited features compared to other PDF software. It does not offer the same level of customization or the ability to edit documents as some of the more expensive programs.

BG
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Balarka G.

Information Technology and Services, 10,001+ employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best tools to work with pdf

Reviewed a year ago

It is an excellent tool for any kind of work with pdf with ease of understanding even for school kids. I used it on weekly basis to complete my work with a little time. The best part of this tool is the templates which savemy lots of time to design.

Pros

I liked small pdf due to their simple and easy-to-understand user interface. Functionalities are categorized better way as compared to other similar tools which do not create confusion for me as a user of small pdf. Pricing is excellent for countries like India. The best part I liked about small pdf is the template's of invoices, bills, etc.

Cons

In small pdf, some of the functionality is missing pdf reader like reading mode, search for a keyword in the pdf reader, and commenting option. Customer service should be improved. If it has integration features like google drive, and GitHub it is easier and time-saving to do the work.

HM
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Hemdeep M.

Legal Services, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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SmallPDF: An Efficient and User-Friendly PDF Solution

Reviewed a year ago

I always have a great experience with small pdf. I use oftenly and this is the tool that makes me quick and smart.

Pros

Its user friendly and straightforward interface. It can handle my large files with ease, It has basic to advanced functions and it's my one place to convert and compress and work on files.

Cons

There are no cons but yah its an online tool and the subscription feature could be a con for those who cant afford it. I personally suggest small pdf to give full access to NGO's.

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Adam G.

Information Technology and Services, 10,001+ employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Small PDF a quick solution to edit pdf files

Reviewed a year ago

Small pdf has improved over the years, when I started using it only had the online version, now it offers its app for different operating systems, Windows, iOS and Android, you can do everything that is done in the web version, it's quite practical and has the basic functions to edit or convert files to pdf.

Pros

Small PDF is a practical solution to interact with PDF files without having to install software that requires a lot of resources on your PC, I like that it has many tools in its free version such as convert files to pdf, merge documents, and transform image formats to pdf, one of the tools that I like the most about small pdf is that it can compress pdf files and reduce their size without losing quality, this is useful when sharing documents by email.

Cons

Although it is a basic solution, I think they need to add more functions such as more signature templates and customization when editing a pdf.