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Document Management Software with Optical Character Recognition (2026)

Last updated: April 2026

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Why is optical character recognition important for document management software users?

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Optical character recognition enables the conversion of text from images and scanned documents into editable formats, streamlining data entry, enhancing document accuracy, and facilitating efficient text extraction for various uses. Of the 116 reviewers who rated optical character recognition, 80% rated this feature as important or highly important.

Key features of document management software based on insights from 22435 verified reviews

Secure Data Storage: Reviewers value encryption, multi-factor authentication, and access control for protecting sensitive documents and ensuring secure storage. 90% of reviewers rated this feature as important or highly important.
Document Storage: Users appreciate easy access, organization features, and the ability to store and manage a large volume of documents efficiently. 89% of reviewers rated this feature as important or highly important.
File Sharing: Reviewers highlight real-time collaboration, flexible permission settings, and secure sharing options for efficient teamwork. 88% of reviewers rated this feature as important or highly important.
Access Controls/Permissions: Users note the importance of granular access controls, role assignments, and the ability to restrict document access based on user roles. 84% of reviewers rated this feature as important or highly important.
Document Generation: Reviewers emphasize the simplicity of creating and customizing various document formats, including templates for specific needs. 83% of reviewers rated this feature as important or highly important.
Electronic Signature: Users find electronic signatures convenient for remote approval, ensuring legal validity and saving time on document processing. 83% of reviewers rated this feature as important or highly important.