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Top Rated File Sharing Software with Customizable Fields in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Customizable fields allow users to tailor documents and forms to specific project needs, making data management more efficient. They enable personalized templates, facilitate better data organization, and support diverse business requirements. Our reviewers in file sharing software rated this feature as highly important.

4 Best File Sharing Software with Customizable Fields

  • Smartsheet - Highest rated for customizable fields
  • Trello
  • Google Workspace
  • monday.com

See other top File Sharing products with customizable fields

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about customizable fields, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for customizable fields based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Smartsheet logo
4.5
(3.4K)

User insights about the customizable fields feature

Reviewers appreciate Smartsheet's customizable fields for their flexibility and control over data management. They report being able to tailor sheets to project-specific needs, which enhances organization and efficiency. Users find it valuable for filtering information, linking sheets, and creating customer-specific solutions. They highlight the ease of visualizing and managing fields, although some note it lacks the sophistication of Excel. Overall, users feel Smartsheet's customizable fields significantly support their workflow and project management needs.
“Being able to Customize all aspects of a Smartsheet are critical to ensure our business does not need to make concession in their processes. We can build them an ideal tool and can be used and understood cross functionally!”
NS

Nicholas S.

Team Lead - Training, Systems and Processes

“Helps us cater each column to our preferences and allows us to customize Smartsheet to how it works for us.”
LV

Leah V.

Senior Client Service Rep

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the customizable fields feature

Reviewers appreciate Trello's customizable fields for their ability to tailor boards to specific project needs. They report that these fields enhance organization, flexibility, and productivity by allowing users to add custom steps, prioritize information, and integrate with other tools like Google Drive and Slack. Users find it easy to create and update tasks according to their preferences, although some wish for more customization options. Overall, they feel Trello's customizable fields significantly improve task management and workflow.
“Its essential in that they enhance organization by allowing users to tailor boards to their project needs. More, so they add flexibility and clarity, improving productivity and task management within teams.”
Verified reviewer profile picture

mbuso n.

Designer

“You can customize the fields to add as many custom steps between "todo" and "done" as you like. For example I have an "abandoned" field I use for tasks I have decided to give up on for strategic reasons.”
JV

Joshua V.

Email Copywriter & Soap Opera Sequence Expert

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the customizable fields feature

Reviewers find Google Workspace's customizable fields helpful for tailoring data and documents to specific needs. They report using these fields in apps like Google Sheets and Google Forms to create templates, forms, and databases that align with their unique requirements. Users appreciate the flexibility to organize and analyze information, which enhances productivity and decision-making. While some do not use this feature often, others highlight its importance for personalizing emails and managing data efficiently.
“Customizable fields in Google Workspace (formerly G Suite) offer several advantages. They allow you to tailor the platform to your specific business needs and workflows, enhancing productivity and efficiency. By creating custom fields in apps like Google Sheets or Google Forms, you can capture and organize data in a way that aligns with your company's processes. This flexibility enables you to track and manage information in a manner that suits your unique requirements, making it easier to analyze and make informed decisions.”
sp

somanath p.

cashier

“Customizable fields in Google Workspace, often associated with Google Workspace's various apps like Google Sheets, allow users to tailor their data and documents to specific needs. Customizable fields enable users to create templates, forms, and databases that align precisely with their unique requirements, whether it's for project management, CRM, or data analysis.”
AA

Abhishek A.

Data Analyst

File Sharing key features coverage

Google Workspace offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.7
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.6
Mobile Access4.6
Encryption4.6

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)

User insights about the customizable fields feature

Reviewers highlight monday.com's customizable fields as a core aspect of the platform, enabling them to tailor boards to their specific project needs. They report the ability to add various column types, perform calculations, and link boards, which enhances efficiency and collaboration. Users appreciate the flexibility to adjust fields for different teams and projects, although some find the customization options complex. Overall, they feel the customizable fields make monday.com a versatile and valuable tool for managing tasks and projects.
“Having the ability to customize fields really makes monday a versatile platform. I think with this feature alone anyone could find a way to use the platform to streamline aspects of their day and make their work life more efficient.”
RS

Robert S.

Digital Content Coordinator

“You can add columns from a wide variety of options and certain kinds of columns have properties that allow you to do special things (calculations, dependencies, linking between "boards" to save data entry effort, etc.)”
GD

Galen D.

COO

File Sharing key features coverage

monday.com offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.0
Document Storage4.3
Secure Data Storage
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Customizable Fields in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

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Talkspirit logo

#1 software for collaboration and team communications

Talkspirit is the all-in-one team communication & collaboration software. Available in 8 languages. Easy to use. On any device.

Read more about Talkspirit

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Zoho BugTracker logo

Bug tracking & issue management software for SMBs

For teams who want to fix bugs fast, Zoho BugTracker is a bug tracking software with built-in collaboration, to keep software development teams productive.

Read more about Zoho BugTracker

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Wimi logo

Reinvent your teamwork

Share your files with your team members or external contributors easily and securely thanks to Wimi's intuitive platform and advanced access-right management.

Read more about Wimi

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BasicOps logo

Welcome to Your Base of Operations

BasicOps - One platform for all your team needs, communication, collaboration, project management and integrations with popular tools like Google Drive, Zoom, Webex, and Zapier. Secure and easy to use, try our free trial today.

Read more about BasicOps

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Foxit PDF Editor logo

Create, edit, and manage PDF documents from any device.

Foxit PDF Editor is a powerful desktop solution for creating and editing PDF documents. Offering seamless integration with Foxit eSign, it enables users to create, edit, and collaborate on documents within and outside the organization.

Read more about Foxit PDF Editor

Users also considered
Encyro logo

Secure file sharing and electronic signatures software

Send encrypted email and attachments to any email address, without forcing recipients to sign up. Clients can send secure messages and files with a simple link click. Request electronic signatures with advanced compliance options and personalize the platform with custom branding, logo, and colors.

Read more about Encyro

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FORDATA VDR logo

Virtual Data Room solution for businesses & advisers.

Fordata Virtual Data Room is a web-based solution which helps small to large organizations store and transfer confidential data over a secured connection. Key features include access control, file protection, activity monitoring, two-factor authentication, and user behavior analysis.

Read more about FORDATA VDR

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HighQ logo

Cloud-based legal case management tool for legal teams.

HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

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SMMware logo

Client management and accounting tool for sales teams

SMMware is a cloud-based platform for small to medium businesses. The software offers flexible options for scheduling which associates will work on a job, view tasks on a calendar and enables employees to block their availability time to streamline operational processes.

Read more about SMMware

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Assembly logo

The new standard for modern service businesses.

Create remarkable client experiences. CRM, portal, payments, tasks, contracts & more — with an AI Assistant that works for you.

Read more about Assembly

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Docsvault logo

On-premise document management for legal & business teams

Docsvault is an on-premise document management software for law firms and businesses to organize, secure, and manage documents and emails. With workflow automation, OCR, AI-powered data capture, and Office & Outlook integration, it improves productivity while ensuring full control and compliance.

Read more about Docsvault

Users also considered
Content Central logo

On-premise & in-cloud document management software

Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

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OneDeck logo

Business management platform

Smart, intelligent and automated platform for all your business management needs

Read more about OneDeck

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers appreciate the ability to transfer files quickly and securely, with options for tracking progress, setting permissions, and sharing via links. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the organization of documents into folders, secure cloud storage, and the ability to share and collaborate on files in real-time. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight robust encryption, two-factor authentication, and access controls to ensure data security and compliance. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users appreciate the ability to set granular permissions, control access levels, and manage sharing settings for enhanced security and collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers note the convenience of accessing, editing, and sharing files from mobile devices, ensuring productivity on the go. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users emphasize the importance of encryption for protecting sensitive data during storage and transfer, ensuring privacy and security. 82% of reviewers rated this feature as important or highly important.