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Top Rated Meeting Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions are important for meeting software because they manage who can access, view, or edit content, ensure security and confidentiality, facilitate collaboration, and allow administrators to control meeting roles and functions. Our reviewers in meeting software rated this feature as highly important.

9 Best Meeting Software with Access Controls/Permissions

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
learn more
OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

learn more
Webex Suite logo
4.4
(7.3K)
25
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Asana logo
4.5
(13.5K)
10.99
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more

See other top Meeting products with access controls/permissions

How we picked the 9 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Meeting software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 9 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Video Conferencing4.3
Screen Sharing4.3

User insights about the access controls/permissions feature

Reviewers find Workplace from Meta's access controls/permissions user-friendly and effective in enhancing security. They appreciate the ability to assign unique access credentials and control permissions for various features. Users highlight the importance of these controls in protecting sensitive information and ensuring that only authorized individuals have access.

See related user reviews

“Enhances security: Access controls and permissions allow administrators to restrict access to sensitive information and resources, improving the security of the platform.”
yb

yassine b.

drob

“I can assign unique access credentials and I can grant my own permission to improve functionality.”
IJ

Irish J.

Bookkeeper

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
OnBoard logo
Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(764)
Key Features
Video Conferencing4.2
Screen Sharing4.4

User insights about the access controls/permissions feature

Reviewers appreciate OnBoard's access controls/permissions for their ease of use and flexibility. They find it helpful for assigning permissions on an individual basis, controlling access to specific documents, and ensuring secure communication. Users value the ability to customize permissions for different committees and maintain confidentiality where needed.

See related user reviews

“Having the ability to set permissions for each committee of our board is a great feature. This feature allows me to set permissions for our members to access specific resource files while keeping some confidential. ”
SW

Sheri W.

Administrative Assistant to the CEO

“Having the ability to change permissions as an administrator is key. Helps in monitoring what control is being given with documents. Can hide documents from users who are not a member of a committee etc.”
SK

Sandy K.

Executive Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

learn more
Pros and Cons based on 1,055 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Video Conferencing4.6
Screen Sharing4.5

User insights about the access controls/permissions feature

Reviewers highlight that Webex Suite's access controls/permissions are easy to customize and manage. They appreciate the ability to control who has access to chat, mic, and other features, ensuring secure and smooth meetings. Users find it valuable for maintaining privacy and preventing unauthorized access during virtual events.
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“I like the ability to customize permissions for different parts of the program based on the attendee role”
RH

Rachel H.

Senior Specialist

“We can control who has the access to chat and mic.”
Verified reviewer profile picture

Manideep G.

Graduate Studenet

Starting price
25per user /
per month
learn more
Pros and Cons based on 7,395 verified reviews
Verified reviewer profile picture

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Video Conferencing4.6
Screen Sharing4.6

User insights about the access controls/permissions feature

Reviewers indicate that GoTo Meeting's access controls/permissions are easy to use and navigate. They find it valuable for managing user configurations and ensuring security, with features like admin approval for meeting entry. Users appreciate the ability to control access and permissions, which helps in maintaining secure and efficient remote work environments.

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“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Being able to have priority controls and permissions for the software is a necessity ”
YB

Yolanda B.

Consultant

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Video Conferencing
Screen Sharing4.1

User insights about the access controls/permissions feature

Reviewers indicate that Asana's access controls/permissions are straightforward and flexible. They appreciate the ability to manage who can view and edit project details, ensuring data security and effective teamwork. Users find it useful for inviting external collaborators and controlling access to specific projects, which helps in maintaining organized and secure project management.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Access controls/permissions in Asana allow me to manage who can view and edit specific project details, ensuring data security.”
Verified reviewer profile picture

Herlene C.

Manager

Starting price
10.99per user /
per month
learn more
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Video Conferencing4.5
Screen Sharing4.5

User insights about the access controls/permissions feature

Reviewers highlight that Google Workspace's access controls/permissions are highly customizable and easy to manage. They appreciate the ability to set specific permissions for viewing, editing, and sharing files, ensuring data security and efficient collaboration. Users find it helpful for protecting sensitive information and maintaining control over who can access various documents and resources.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Video Conferencing4.1
Screen Sharing4.4

User insights about the access controls/permissions feature

Reviewers feel that Slack's access controls/permissions are user-friendly and effective in managing user roles and channel access. They value the ability to create private groups and control who can view or manage folders. Users appreciate the security and flexibility provided by these controls, which help in maintaining organized and secure communication within teams.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
Verified reviewer profile picture

Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,035 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Video Conferencing4.6
Screen Sharing4.5

User insights about the access controls/permissions feature

Reviewers indicate that Microsoft Teams' access controls/permissions are easy to manage and highly customizable. They appreciate the ability to control screen sharing, assign tasks, and manage user permissions, ensuring security and efficient collaboration. Users find these controls valuable for maintaining organized and secure communication within teams.
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See related user reviews

“this ensures right people have the appropriate levels of access which helps maintain security and confidentiality while allowing team members to collaborate effectively by controlling who can view or edit.”
Verified reviewer profile picture

Hind A.

Phd Researcher

“I can grant permissions to certain members of staff in my clients business and also restrict those that are not allowed these permissions. It also keeps it safe.”
KH

Kim H.

Freelancer

Starting price
4per user /
per month
learn more
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Video Conferencing4.7
Screen Sharing4.7

User insights about the access controls/permissions feature

Reviewers appreciate Zoom Workplace's access controls/permissions for their ease of use and effectiveness in managing meetings. They value the ability to restrict screen sharing, mute participants, and control who can join meetings, ensuring security and smooth operation. Users find these controls helpful for preventing disruptions and maintaining organized virtual gatherings.
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“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
Verified reviewer profile picture

Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,520 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Other Top Rated Meeting Software with Access Controls/Permissions in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a meeting management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Deel logo

End-to-end global workforce platform.

learn more
Deel is the only global-first people platform that enables companies to hire, pay, manage, and develop talent in 150+ countries without compliance headaches or third-party dependencies. Deel supports 40,000 customers and 1.5 million workers through a single, scalable global system.

Read more about Deel

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is the online collaborative whiteboard platform that helps hosts make online meetings productive and human. Sticky notes and voting keep guests engaged — while timers and attention management features give hosts control. Sign up and try all-in-one solution for effective and engaging meetings

Read more about Miro

Users also considered
Doodle logo

Less scheduling, more doing. Doodle it.

learn more
Quickly schedule group meetings without the hassle—find times everyone agrees on, fast.

Read more about Doodle

Users also considered
Zoho Assist logo

Cloud-based remote support solution

learn more
Quickly support remote customers through web-based, attended remote support sessions and manage remote computers effortlessly through unattended remote access.

Read more about Zoho Assist

Users also considered
Fathom logo

Free AI Meeting Assistant - Never take notes again!

learn more
Fathom is the free AI meeting assistant that records, transcribes, and summarizes your Zoom, Google Meet or Microsoft Team meetings so you can focus on the conversations instead of taking notes.

Read more about Fathom

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

learn more
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
BoardPro logo

Online board meeting management for SMBs and Non Profits

learn more
BoardPro provides smart, affordable board management software for SMBs and Non Profits, with greater time-savings and board member utility per dollar spent than any other product on the market.

Read more about BoardPro

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Schedule and host online web meetings right from your web browser or from mobile device and meet with remote participants, collaborate using audio/video, instant chat and screen sharing.

Read more about Zoho Meeting

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Tripleseat logo

Guest and event management tool for hospitality businesses

learn more
Tripleseat is an event management platform for restaurants, bars, nightclubs, hotels, and other unique venues. The solution enables teams to streamline the event booking and planning process, helping businesses increase event revenue.

Read more about Tripleseat

Users also considered
Vevox logo

Live polling and Q&A solution for businesses of all sizes

learn more
Make meetings and classes unmissable with real-time polling and live Q&A. Get everyone involved and find out what they're thinking.

Read more about Vevox

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Bitrix24 logo
Category Leaders

All in one business management workspace

learn more
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
Maintenance Connection logo

Multi-site, multi-industry CMMS/EAM software

learn more
Accruent's Maintenance Connection is a multi-site CMMS/EAM that helps businesses avoid asset failure and downtime. The web-based solution offers comprehensive work order management, preventive maintenance scheduling, and inventory management for businesses in a variety of industries.

Read more about Maintenance Connection

Users also considered
LiveWebinar logo
Category Leaders

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
PerformYard logo

Cloud-based employee performance management software

learn more
PerformYard is an AI-powered employee performance management solution that streamlines employee reviews, goals, feedback, 1:1 meetings, and employee engagement.

Read more about PerformYard

Users also considered
Govenda logo

Cloud-based software for managing committees and meetings

learn more
Govenda Board Management Software is a best-in-class board portal solution that equips board leaders with powerful meeting tools to streamline meeting preparation and maximize the effectiveness of their boards. The software features advanced capabilities like Gabii AI, seamless Microsoft 365 integration, and robust security to transform corporate governance through innovation.

Read more about Govenda

Users also considered

Key features for Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers highlight the ability to schedule and conduct virtual meetings with features like breakout rooms, screen sharing, recording, and customizable backgrounds. 91% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users value screen sharing for its ability to facilitate real-time collaboration, presentations, and document editing during meetings, enhancing productivity and communication. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers appreciate the ability to schedule, organize, and control meetings with features like reminders, attendance tracking, and secure access, improving overall meeting efficiency. 90% of reviewers rated this feature as important or highly important.
  • HD Audio/Video: Users emphasize the importance of clear, high-quality audio and video for effective communication, enhancing engagement and understanding during virtual meetings. 87% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access crucial for staying connected and productive on the go, allowing participation in meetings and accessing files from any location. 87% of reviewers rated this feature as important or highly important.
  • File Sharing: Users highlight the ease of sharing and collaborating on various file types, making it simple to distribute documents and work together efficiently in real-time. 85% of reviewers rated this feature as important or highly important.