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DATABASICS Expense Logo
DATABASICS Expense
4.5
(42)

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Simplify expense reporting without sacrificing control.

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DATABASICS Expense Pricing, Features, Reviews and Alternatives

DATABASICS Expense product overview

Price starts from

8

Per month

Usage Based

What is DATABASICS Expense?

No matter where your employees travel or what they buy, DATABASICS Expense gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle, while giving employees the latest technology to auto-populate their expense reports. Plus, a custom fit comes standard for every customer.

Key benefits of using DATABASICS Expense

No matter where your employees travel or what they buy, DATABASICS' expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

Better usability: Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.

Better control: Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.

Better compliance: Gain the oversight, accountability and transparency you need—no matter where you do business.

Better integration: Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.

Better localization: Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Knowledge Base
Chat
Email/Help Desk
Phone Support
24/7 (Live rep)
FAQs/Forum

Training options

Live Online
Videos
Webinars
In Person
Documentation

DATABASICS Expense pricing information

Value for money

4.6

/5

42

Starting from

8

Per month

Usage Based

Pricing options

Free plan
Subscription
Free trial
Pricing range

DATABASICS Expense features

Functionality

4.3

/5

42

Total features

78

3 categories

Most valued features by users

Reporting & Statistics
Activity Dashboard
API
Third Party Integrations
Reporting/Analytics
Data Import/Export
Alerts/Notifications
Compliance Management

DATABASICS Expense users reviews

Overall Rating

4.5

/5

42

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.8/10
Rating distribution

5

4

3

2

1

22

18

1

1

0

Pros
The versatility for us was key, we have very specific requirements and DataBasics was able to accommodate most of them. The support team is great to work with, very responsive and helpful.
The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users.
Cons
I miss being able to have go between two functions in the application.
The inability to choose more than one expense to upload to an expense report, and then categorize and add them all to an expense report (instead of adding them one at a time).
Most of our users are used to simple and non-complex system. This system has many features those confuse users.
AN
AvatarImg

Angelo N.

Wholesale, 5,001-10,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

DB Review

Reviewed a month ago
Pros

Easy to use. Great control and visibility.

Cons

N/A. No Cons. Easy to use. When there is an issue, it gets fixed immediately.

LH
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Lisa H.

Pharmaceuticals, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great expense reporting tool

Reviewed 2 years ago

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

Pros

Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.

Cons

Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

AF
AvatarImg

Anne-France C.

Medical Devices, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Quite good overall. This software could be more intuitive to use

Reviewed 5 years ago

Harmonized way to do expense reports

Pros

What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons

As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

TG
AvatarImg

Traci G.

Pharmaceuticals, 501-1,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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2019 DataBasics Review

Reviewed 4 years ago

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Vendor response

Thanks, Traci, for your thoughtful review of DATABASICS! We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer. Thank you for the time you took to tell others about us. -The DB Team

JP
AvatarImg

Jim P.

Insurance, 501-1,000 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great experience with Expense

Reviewed 7 months ago

Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.

Pros

I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.

Cons

I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.

Vendor response

Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!

DATABASICS Expense FAQs

Q. What type of pricing plans does DATABASICS Expense offer?

DATABASICS Expense has the following pricing plans:
Starting from: $8.00/month
Pricing model: Subscription


Q. Who are the typical users of DATABASICS Expense?

DATABASICS Expense has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

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Q. What languages does DATABASICS Expense support?

DATABASICS Expense supports the following languages:
Chinese (Simplified), English, French, German, Italian, Japanese, Korean, Portuguese, Slovak, Spanish, Turkish

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Q. Does DATABASICS Expense support mobile devices?

DATABASICS Expense supports the following devices:
Android, iPad, iPhone

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Q. Does DATABASICS Expense offer an API?

Yes, DATABASICS Expense has an API available for use.

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Q. What other apps does DATABASICS Expense integrate with?

DATABASICS Expense integrates with the following applications:
Microsoft Azure, Dayforce HCM, Sage Intacct, Google Workspace, ADP Workforce Now, NetSuite, Kinetic, Discover Childcare, SAP Business One, Paychex Flex, Okta, Blackbaud CRM, Oracle Cloud Financials, Infor CRM, Google Maps, JD Edwards EnterpriseOne

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Q. What level of support does DATABASICS Expense offer?

DATABASICS Expense offers the following support options:
Knowledge Base, Chat, Email/Help Desk, Phone Support, 24/7 (Live rep), FAQs/Forum

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