DATABASICS Expense Pricing, Features, Reviews & Comparison of Alternatives

DATABASICS Expense

Expense solution that brings together finance and travelers

4.35/5 (31 reviews)

DATABASICS Expense overview

What is DATABASICS Expense?

DATABASICS Expense is a cloud-based expense management and reporting solution for mid-size and enterprise businesses. With DATABASICS Expense, companies can record and track all business expenses, create automatic per diems, manage reimbursements, and track project spending.

DATABASICS Expense enables businesses to record, track, and manage all company expenses from multiple devices, including desktops, tablets, and smartphones. DATABASICS’ per diem management software allows users to create automatic per diems for daily travel costs for employees. Users can also manage hotel itemizations and point-to-point mileage calculations. DATABASICS streamlines receipt processing by enabling users to photograph receipts and match them automatically to the corresponding credit card.

DATABASICS Expense also offers features for global companies, such as multi-language options, currency conversion, and tax computation. DATABASICS integrates with various management systems, including accounting, travel management, employee reimbursement, payroll, and credit card processing.
www.data-basics.com

Pricing

Pricing options
Value for money
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Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 8 other markets, China, Europe, Germany, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Dutch and 11 other languages, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish
DATABASICS Expense screenshot: DATABASICS Expense analyticsDATABASICS Expense Management & ReportingDATABASICS Expense screenshot: DATABASICS dashboardDATABASICS Expense screenshot: DATABASICS receipts captureDATABASICS Expense screenshot: DATABASICS credit card data importDATABASICS Mobile

DATABASICS Expense reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.3
  4.4
  4.9
Renee Kennedy

Great software, easy to administer and support staff are amazing, always willing to help.

Used occasionally for 2+ years
Reviewed 2017-06-21
Review Source: Capterra

Staff are responsible for inputting their own reports and the automation of the approval process.

Pros
The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.

Cons
My least favorite thing about the software is the reporting, within DATABASICS admin and Jasper. Jasper reporting is something that I don't use all the time so I have to familiarize myself with it when I do go in and use it. However they have had some webinars on Jasper reporting which has been helpful as well as documenting what's included in the domains. Within the admin console there are some admin audit data that is hard to understand but they are working on improving these.

Response from DATABASICS


Thank you Renee for your honest review of DATABASICS. We appreciate the opportunity to hear your thoughts on the Expense product and we love having the chance to support you and your team with answers to questions and solutions to problems. Hearing about how the Support team has helped you in the past has made our day!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Traci Gibbons

2019 DataBasics Review

Used daily for 2+ years
Reviewed 2019-07-23
Review Source: Capterra

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros
The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons
It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Response from DATABASICS


Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Christina Donawa

Databasics is a good product.

Used daily for 2+ years
Reviewed 2020-01-28
Review Source: Capterra

Databasics was user friendly for our employees.

Pros
Easy for employees to access remotely. Good customer service.

Cons
Sometimes difficult to understand how to make changes in the system.

Response from DATABASICS


Dear Christina,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Preshana Simmons

DATABASICS Suite Review

Used daily for 2+ years
Reviewed 2019-10-28
Review Source: Capterra

My overall experience has been good thus far. It was a bumpy start, which is expected for any program. However, the overall day to day use has been great.

Pros
The software is easy to use on the admin side. The user interface is straightforward.

Cons
The jasper reports, this is not a dislike, but more of a growth area for me. The problems that I do have with the system the support team is extremely helpful at assisting with these task. Specially, CSRs.

Response from DATABASICS


Dear Preshana,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for admins; our staff will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on the Jasper reporting. So, thanks for your thoughtful words and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Anne-France Curty

Quite good overall. This software could be more intuitive to use

Used daily for 2+ years
Reviewed 2017-08-24
Review Source: Capterra

Harmonized way to do expense reports

Pros
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons
As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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DATABASICS Expense pricing

Pricing options
Subscription
View Pricing Plans

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

DATABASICS Expense features

API
Accounting Integration
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Invoice Management
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management

Accounting Management (162 other apps)
Financial Analysis (112 other apps)
Invoice Processing (135 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for DATABASICS Expense

Key features of DATABASICS Expense

  • Mobile Receipt Capture
  • Receipt Upload
  • Time Tracking
View All Features

Benefits

DATABASICS provides easy-to-use expense project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on employee expenses. Make better-informed decisions using your spend data.

A proven, fully featured solution: A robust expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.