webexpenses Features

webexpenses

Cloud-based software for smarter expense management

4.37/5 (49 reviews)

webexpenses Feature Summary

  • Credit card interface
  • SMS mobile & iPhone app
  • Multi-entity configuration
  • Electronic receipts attachments
  • Mileage verification
  • Carbon tracking
  • Pre-trip approval
  • Per diems
  • Policy reinforcement
  • Petty cash management

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Customizable Reporting (88 other apps)
Data Import/Export (97 other apps)
Electronic Payments (106 other apps)
Expense Tracking (111 other apps)
Financial Analysis (80 other apps)
Invoice Management (161 other apps)
Invoice Processing (96 other apps)
Multi-Currency (97 other apps)
Real Time Data (97 other apps)
Receiving (90 other apps)
Reporting & Statistics (119 other apps)
Third Party Integration (101 other apps)

Mobile apps

iOS App


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Requires iOS 5.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


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webexpenses Feature Reviews

25 reviewers had the following to say about webexpenses's features:

Dilyana Georgieva

development team was not very useful

2017-12-10

off the shelf expense system.

Pros

I like that I can split costs, export data, produce reports.

Cons

I didn't like the fact that you can not part approve an expense claim.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Other

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Karyn Ferguson

Easy to use and quick support

2017-12-10

Creates paperless expense claims, quicker claims and easy to use once an employee has processed a claim once through the system.

Pros

Ability to take photos of invoices on the mobile app Easy to train new users Good value per user

Cons

Would be good to be able to export reports directly into other Finance systems other than Xero.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Nicholas Daly

We find Webexpenses very comprehensive, but easy to use.

2018-03-21

Easy to use, comprehensive reporting - it replaced a time-consuming manual system.

Pros

Intuitive design, easy to use, easy access on Windows, MAC and IOS devices.

Cons

Can be a bit too prescriptive, so care is needed in the initial set-up to ensure that expense entry is easy on mobile devices.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Kirsty Ford

Always delivers

2017-12-11

expense submitted in a timely manner and with all the relevant information which make it easier for a finance department to keep qan eye on and track expenses that are being incurred.

Pros

Its ease of use and transparency. Very clear to the user/administrator where they need to navigate to on the system

Cons

Sometimes crashes when you are trying to generate reports especially if there are large amounts of data

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 51-200 employees)

Ease of Use on both the Web and Mobile

2018-02-07

Improved the turnaround time of Employee expense claim process from creation to payment.

Pros

Employees can upload their own claim lines on the go with ease. The Support team very responsive support tickets and we have control on when they are set to closed.

Cons

Experienced teething problems with the API to Xero.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Alex Lukic

easy to use and contact with customer support is fast

2017-10-18

Pros

it can be used via Mobile application and reports can be pulled per claim per user.

Cons

when reviewing the claim you cant go backwards and it rather goes back to the top. large data reports need to be pulled off line and this can take time

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Simon Cole

Very easy to use, very helpful

2017-12-08

Pros

Ease of use, interface is very user friendly. Data import is great and makes a tedious task a lot quicker.

Cons

Exporting data is a bit of a pain.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 51-200 employees)

Overall, great value.

2018-07-12

Pros

I also enjoy that I can adjust the system for any changes in real time which helps our team submit accurate reports.

Cons

I can't upload each expense report into Quickbooks.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Thank you for the review! We would be happy to reallocate communication into Quickbooks and customize VAT to display sales tax.

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Isabel Devlin

Amazing product with amazing customer service!

2018-06-07

Ability to easily and efficiently send expense reports to our off-site bookkeeper!

Pros

Product is easy to use and customize.

Cons

iPad doesn't have the option to take a photo and grab info from the receipt like the iPhone app does - still waiting on that feature but I hear it's in the works!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Thank you for your review Isabel. We're happy to hear you've had such a good experience with us. Stay on the lookout for new updates and features in the near future!

Read more
oliver callaghan

The user interface is awkward at time

2017-12-09

Pros

Receipts work well Integrates well with other systems being credit cards and our ERP Some aspects of the interface are user friendly having the policy integrated is good

Cons

When you come out of each line of the expense it returns you to the top of the list Receipts are added to the repository in a random order which makes them difficult to match Can be slow at times Reporting is really poor and been a detriment to the ROI that we might have got from the software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Kelsey Duncan

User friendly system

2018-02-20

Pros

Reporting is good, claims are easy to process and are all in once place, very user friendly, easy for users to upload claims on the go

Cons

When making amends to expense claims the system default is to return to the first page - very annoying if you are working through a multiple page claim.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Other

Source: Capterra
Helpful?   Yes   No
Read more
Mel Gray

Great product, simplifies expense process for both employees and approvers

2018-01-03

Pros

The interface is very easy to use, and customer support are quick to respond and helpful on when contacted by phone or by email.

Cons

There are some small bugs to be resolved when processing and some of the reports are a little complicated.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Seth Johnson

Great program to handle expense reports

2018-02-21

Pros

When I had to do my expenses on the job I could insert the information needed for accounting very easily

Cons

Wish there was some way to automatically add to the different expenses

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Andrea Burtscher

Programme is a great time and therefore money saver. Feedback from colleagues is really good

2017-12-08

saves a lot of time in processing claims, easy to handle and receipts are always easy to find, no paper anymore

Pros

easy to use as claimant and approver, great tool to get claims into accounts system, big time saver, support is always very helpful and knowledgeable, account manager very caring, very easy to set up new users

Cons

sometimes a bit slow in processing claims.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Laurie Bain

Amazing system & time saving solution

2018-09-28

With around 8000 employees in our business, processing expenses is a massive task & Webexpenses makes my job a whole lot easier.

Pros

We previously used an old fashioned paper based expense system, so Webexpenses has been a much needed improvement in that department!

Cons

Due to us being such a large company with so many employees, we did have a few issues with the speed of Webexpenses at first, but this is currently being looked into and we are already seeing improvements.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Hi Laurie

Thank you for your review. We're happy to hear you've had such a good experience with us.

Stay on the lookout for new updates and features in the near future!

Best wishes,
Webexpenses

Read more
Daniel Craven

Friendly staff, easy to use system, very helpful online demo's and connect conferences

2017-12-08

Brilliant reporting software, very friendly and helpful staff, allows us as a company to run successful reports from the system to help us with month end tasks, budgeting tasks, forecasting tasks etc.

Pros

I like that the software is designed to meet the needs of customers and that the company listen to those customer needs and requirements and do their utmost to implement changes to meet these needs

Cons

There are some areas which could do with improving, for example, a drop down list of attendees, however, i believe alot of these are in the webexpenses pipeline

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jag Gill

Fantastic Expense Management Product

2018-01-23

Pros

Staff really like the mobile application.

Cons

Some minor features missing such as ability to rotate or crop receipts but have been advised this will be included in a future release

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sandra Goodwin

Always very user friendly and easy to use.

2018-03-27

Pros

Personnaly I find that it has made the process of Expense claims for us in Finance more fliud and compliant, we all find the reporting sections very usueful.

Cons

We dont really see any cons as it has helped and improved our Expenses Process greatly , before Web Expenses we had a manuel process which was open to error and lots of duplication.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Hi Sandra,

Thank you for your review. We're happy to hear you've had such a good experience with us.

Stay on the lookout for new updates and features in the near future!

Best wishes,
Webexpenses

Read more
Cassie Lingard

Myself and my colleagues find Webexpenses very user-friendly and easy to navigate.

2017-11-24

Pros

As an administrator, I find the reporting tools to be the most useful aspect of webexpenses.

Cons

The time-out period is a little too short for when using the offline reporting module, as when I return to the webexpenses site from Excel I always have to log back in.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Vinod Manambrakat

Most economical and good business tool

2018-08-31

Great team and great Support in Australia.

Pros

Ease of use and credit card statement upload.

Cons

Not working. No API semanto be available to integrate with ERP system.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Hey Vinod,

I hope you've been able to benefit from the new OCR feature that works in seconds. If you have any issues accessing the feature please make sure and reach out to support@webexpenses.com and we can help walk you through the process. In regards to the API - please submit a development request to support so we can add it to the queue. In the meantime, we're happy to help configure a custom report.

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Sandra Hulatt

WebExpenses

2018-12-12

Excellent

Pros

Easy to use in particular the mobile App

Cons

No option to easily print receipts to support expense claims

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from webexpenses


Hi Sandra,

Thank you for your review. We're happy to hear you've had such a good experience with us.

Stay on the lookout for new updates and features in the near future!

Best wishes,

Webexpenses

Read more
Shelly Thomas

Webexpenses is easy to use, the set up is clear to understand, customer service team amazing!

2017-12-08

No paper receipts.

Pros

The reports are great, before I had to trawl though individual claims/paper receipts to gather information.

Cons

No rotation on the receipts - I spend a lot of time with my head tilted to one side to read the receipt.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Alice Pichel

The day to day use of webexpenses is fine from a users perspective but less flexible for an admin

2017-12-12

Pros

The best part of the software is the mobile app. If you enter your own claims as you go the system is great.

Cons

There needs to be a passed for payment stage and then paid.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Brian Gardian

Use with no issues, we were able to have our version slightly tailored to meet the business needs

2018-02-26

All information stored online, reporting tool is a big bonus!

Pros

Everything is stored online, massively reducing paper waste. Accessible anywhere with an internet connection. Once set up there really are no issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sam Lee

Simple and easy to use

2018-02-26

Pros

The system is pretty easy and self explanatory to use and the reporting abilities are very good.

Cons

So far I haven't found any cons other than not being able to rename photos whenuploading from a mobile device, however have been told this is coming on a future update so problem solved!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more