getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Accounts Receivable Software with Expense Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Expense tracking allows businesses to monitor spending, categorize expenses, attach receipts, and generate detailed reports. This helps manage budgets, analyze spending patterns, ensure compliance, and streamline tax preparation. Our reviewers in accounts receivable software rated this feature as highly important.

7 Best Accounts Receivable Software with Expense Tracking

Product
User rating
Starting price
Xero logo
4.4
(3.2K)
25
flat rate/per month
FreshBooks logo
4.5
(4.5K)
21
flat rate/per month
BQE CORE Suite logo
4.5
(783)
Empty state illustration for "No pricing info"

No pricing info

QuickBooks Online logo
4.3
(8.3K)
38
flat rate/per month
QuickBooks Enterprise logo
4.5
(20.6K)
2210
flat rate/per year
QuickBooks Desktop logo
4.4
(2.5K)
1922
flat rate/per year
Wave logo
4.4
(1.7K)
19
flat rate/per month

See other top Accounts Receivable products with expense tracking

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Accounts Receivable software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for expense tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Xero logo
Reviews Sentiment
 
 
 
1-2(159)
3-4(1,155)
5(1,955)
Key Features
Accounting4.6
General Ledger4.4

User insights about the expense tracking feature

Users report that Xero's expense tracking is user-friendly and efficient. They appreciate the ability to categorize expenses, track spending by project, and generate detailed reports. Reviewers highlight the integration with bank accounts and the mobile app for capturing receipts on the go. They find the software helpful for managing employee expenses and monitoring cash flow, though some mention limitations in reporting and expense categorization.

See related user reviews

“You can connect your bank account and your credit card to Zero or you can manually connect your bank statements. Zero makes it easy for you to categorize your expenses and split transactions.”
JJ

Juliet J.

Blogger

“A beneficial feature of Xero is the ability to track expenses on the go. I can record expenses right away using the Xero app by taking a photo of the receipt, therefore allowing me to go paperless.”
BP

Belinda P.

Freelancer

Starting price
25flat rate /
per month
Pros and Cons based on 3,269 verified reviews

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
FreshBooks logo
Reviews Sentiment
 
 
 
1-2(82)
3-4(1,768)
5(2,656)
Key Features
Accounting4.5
General Ledger4.4

User insights about the expense tracking feature

Users report that FreshBooks makes expense tracking user-friendly and organized. They appreciate the ability to track both business and personal expenses, categorize them, and import expenses from bank and credit card statements. Reviewers highlight the mobile receipt upload feature and the automatic tracking of recurring expenses. They find the integration with other accounting software and banks helpful, although some mention issues with bank connections.

See related user reviews

“FreshBooks makes expense tracking easy and painless. From the Expenses tab, you can easily add new expenses to your account, or import them from a variety of sources, including CSV files or other accounting software. ”
RJ

Ryan J.

Founder

“I find that expense tracking in FreshBooks is very user-friendly and helps me keep track of my spending in an organized way. I also like that I can track both business and personal expenses in the same place.”
GK

Geoffrey K.

manager

Starting price
21flat rate /
per month
Pros and Cons based on 4,506 verified reviews

Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details
BQE CORE Suite logo
Reviews Sentiment
 
 
 
1-2(36)
3-4(202)
5(545)
Key Features
Accounting4.7
General Ledger4.8

User insights about the expense tracking feature

Reviewers indicate that BQE CORE Suite's expense tracking is easy to use and efficient. They find it simple to upload receipts, track mileage, and assign expenses to specific projects. Users appreciate the ability to include reimbursable expenses in invoices and the ease of submitting expense reports. They report that the BQE Core App enhances the functionality by allowing expense uploads on the go.
Verified reviewer profile picture

See related user reviews

“This feature makes it easy to include reimbursable expenses when preparing invoices.”
LM

Lisa M.

Accountant

“Quick and easy for employees to upload receipts or indicate expenses assigned to specific projects.”
Verified reviewer profile picture

Brian W.

Architect

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 783 verified reviews
Verified reviewer profile picture

Easy to learn

Responsive customer support

Tailored for architects

Comprehensive project management

Slow performance

Frequent bugs and glitches

Delayed issue resolution

See pros and cons details
QuickBooks Online logo
Reviews Sentiment
 
 
 
1-2(456)
3-4(3,151)
5(4,778)
Key Features
Accounting4.5
General Ledger4.4

User insights about the expense tracking feature

Reviewers find QuickBooks Online's expense tracking feature easy to use and efficient. They appreciate the ability to categorize expenses, upload receipts, and generate detailed reports. Users highlight the integration with bank accounts and credit cards, which simplifies tracking and categorization. They also value the automation of recurring expenses and the ability to create customized expense reports, though some mention occasional miscategorization issues.

See related user reviews

“Very good and impressive- Expense tracking on QuickBooks allows you to easily categorize expenses, generate reports, and claim deductions. It can save time, reduce errors, and improve tax compliance.”
LS

Lisa S.

CMO

“I can monitor the companies expenses effortlessly using this feature. It allows for us to see the categories of expenses too so we are aware where we are spending the company's funds the most. ”
LM

Llana M.

Online Instructor

Starting price
38flat rate /
per month
Pros and Cons based on 8,385 verified reviews

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details
QuickBooks Enterprise logo
Reviews Sentiment
 
 
 
1-2(352)
3-4(7,713)
5(12,545)
Key Features
Accounting4.6
General Ledger4.5

User insights about the expense tracking feature

Users appreciate QuickBooks Enterprise's robust expense tracking capabilities. They find it easy to input and categorize expenses, track reimbursements, and generate detailed reports. Reviewers highlight the ability to attach receipts, track expenses by project, and monitor spending in real-time. They also mention the integration with credit cards and the convenience of automated expense categorization, though some find the setup process complex.

See related user reviews

“Record keeping with QB is both easy and detailed. You are able to set up the expense accounts as detailed as you need. I am able to properly allocate every expense to the appropriate account. You can also attach individual invoices to each expense for through record keeping.”
CS

Carolyn S.

Office Manager

“The expense tracking feature in QuickBooks Desktop Enterprise is really helpful. It makes it easy to keep track of all my business expenses, and I can easily generate reports to help me track my spending.”
BT

Brahim T.

Freelancer

Starting price
2210flat rate /
per year
Pros and Cons based on 20,610 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details
QuickBooks Desktop logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(1,040)
5(1,421)
Key Features
Accounting5.0
General Ledger4.6

User insights about the expense tracking feature

Reviewers value QuickBooks Desktop's expense tracking for its ease of use and detailed categorization. They appreciate the ability to track expenses by class, project, and customer, and generate customized reports. Users find the software helpful for budgeting and monitoring spending, though some mention the lack of remote tracking capabilities. They also highlight the integration with bank accounts and the ability to upload receipts.

See related user reviews

“This i believe has enabled us know where money is going. We are able to generate a report based on particular expenses and spread over a long period e.g. one year's expense on gas. I love the ability to be able to track our expenses using one piece of software - QuickBooks Desktop. ”
MK

Martin K.

Director

“This is another accurate and convenience feature that I like as it allows me to categorize, monitor and analyze my expenditures efficiently for better financial management.”
SM

Shelmith M.

Admin Virtual Assistant

Starting price
1922flat rate /
per year
Pros and Cons based on 2,547 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Efficient bookkeeping

Accessible learning resources

Robust accounting software

Frequent and costly upgrades

Inefficient phone support

Challenging file management

Inadequate support

High costs and fees

See pros and cons details
Wave logo
Reviews Sentiment
 
 
 
1-2(109)
3-4(558)
5(1,052)
Key Features
Accounting4.5
General Ledger4.2

User insights about the expense tracking feature

Reviewers appreciate Wave's expense tracking for its simplicity and ease of use. They find it helpful for categorizing expenses, tracking receipts, and generating reports. Users highlight the integration with bank accounts and the ability to upload receipts, though some mention the removal of the auto-fill feature for receipts. They value the software's ability to help with budgeting and monitoring spending, despite some limitations in bank integrations.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Expense tracking in Wave Accounting has a lot of things I like such as tracking all your receipts for business expenses and help keep them organized and accessible. You can also track income sales and tax information. Also this is all easy to manage and view while on the go. ”
Verified reviewer profile picture

Kalina B.

Human Services

“Receipts are uploaded to the software. The data is automatically extracted from the scans and the user then fills in any missing information and confirms each expense. ”
Verified reviewer profile picture

Paula L.

Vice President

Starting price
19flat rate /
per month
Pros and Cons based on 1,719 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Affordable for small businesses

Intuitive and modern interface

Excellent value for small businesses

Comprehensive invoicing features

Effective bookkeeping solution

Slow performance and load times

Ineffective email communication

Limited customer support options

Unresolved software issues

Challenging bank reconciliation

See pros and cons details

Other Top Rated Accounts Receivable Software with Expense Tracking in 2026

QuickBooks Enterprise logo
Category Leaders

Enterprise accounting, FSM and inventory management solution

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
QuickBooks Online logo

Accounting and business management software

QuickBooks Online automatically updates the Accounts Receivable accounts in your chart of accounts as soon as you write an invoice or receive a payment from a client.

Read more about QuickBooks Online

Users also considered
FreshBooks logo
Category Leaders

Invoice and accounting software tailored to small businesses

FreshBooks helps you collect payments from your customers by creating, sending and tracking invoices, sending payment reminders and accepting card payments.

Read more about FreshBooks

Users also considered
Xero logo
Category Leaders

Cloud-based accounting software for small businesses

Use Xero to send custom invoices, track invoices, set up recurring invoices, add instant online payment links in invoices for payment via PayPal or credit card.

Read more about Xero

Users also considered
QuickBooks Desktop logo

Comprehensive business management solution

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

Read more about QuickBooks Desktop

Users also considered
Wave logo
Category Leaders

Accounting, invoicing, and payroll management platform

With Wave's comprehensive, free and unlimited invoicing tools, you can send invoices, keep track of who owes what, send reminders and more.

Read more about Wave

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

Automate invoice delivery, payment processing, and collections management with NetSuite’s AI-powered cloud accounting software. Automatically post order transactions to general and AR ledgers, with accurate tax calculations on each invoice, for rapid, precise tax processing and billing.

Read more about NetSuite

Users also considered
QuickBooks Online Advanced logo

Accounting & business management for small businesses

Streamline accounts receivable with automated invoicing, payment tracking, and real-time reporting for optimized cash flow management.

Read more about QuickBooks Online Advanced

Users also considered
BQE CORE Suite logo
Category Leaders

Cloud-based firm management tool for A&E firms.

BQE CORE is a cloud-based software designed specifically for architecture and engineering firms. The platform integrates accounting, invoicing, project management, and resource planning features that streamline operations across entire organizations. BQE CORE enables firms to track time and expenses, manage projects profitably, and access real-time financial data through a centralized system that eliminates the need for multiple software solutions.

Read more about BQE CORE Suite

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

Access multi-currency expense tracking, budgeting and billing all in one app with Avaza. Available in the cloud, from any device.

Read more about Avaza

Users also considered
Patriot Accounting logo
Category Leaders

Cloud-based accounting and payroll software

Patriot Accounting is an online accounting solution that allows businesses to track and manage transactions, import bank transactions, reconcile accounts, send estimates & invoices & more.

Read more about Patriot Accounting

Users also considered
Zoho Books logo
Category Leaders

Online accounting software for businesses of all sizes

Zoho Books is an online accounting software designed to streamline back office operations, automate workflows, and allow secure collaboration with accountants

Read more about Zoho Books

Users also considered
SaasAnt Transactions logo

Accounting and data entry software

SaasAnt Transactions is an accounting and data entry software that helps businesses bulk import, export, and delete transactions in Quickbooks Desktop from within a unified platform. It allows staff members to maintain an audit history of all imported and deleted transactions.

Read more about SaasAnt Transactions

Users also considered
Holded logo
Category Leaders

ERP, Accounting, Invoicing & more for freelancers and SMBs.

It's a cloud-based invoicing software for freelancers, SMBs and accountant offices to control all aspects of their business and optimise their management.

Read more about Holded

Users also considered
Sage Intacct logo

Best-in-class Cloud ERP for Finance

Sage Intacct accounts receivable helps companies increase cash flow by automating invoicing, collection processes and reporting.

Read more about Sage Intacct

Users also considered
Synder logo

Reconcile multichannel sales & recognize revenue with ease.

Synder helps SME and MidSize up sync, record and recognize online sales and subscriptions in QuickBooks, Sage Intacct or Xero. The platform ensures accurate reconciliation across multiple platforms and offers easy invoicing, transaction categorization and instant data analytics.

Read more about Synder

Users also considered
Spendesk logo

Smart, trackable spending at work. From Approvals to Zen.

Spendesk is the smart way to manage your business spending. Flexible payments, approvals, expenses, invoices and accounting — all together for the first time.

Read more about Spendesk

Users also considered
BILL Accounts Payable & Receivable logo

BILL, a leader in financial automation software for SMBs

Get paid up to 3X faster with Bill.com's magically simple accounts receivable solution. Bill.com sends automated invoices and reminders to your customers.

Read more about BILL Accounts Payable & Receivable

Users also considered
Online Check Writer logo

Software for managing payments and accounting operations

OnlineCheckWriter.com is check printing software and a B2B payment platform with 30+ business payment tools. Pay and get paid with checks, eChecks, ACH, wires, international payments, and credit cards. Connects with QuickBooks, Xero, and more.

Read more about Online Check Writer

Users also considered
Sage Accounting logo

Accounting software for small businesses

Sage Accounting is an accounting system for small business owners. It has features to help users forecast their cashflow, send and track invoices and act on real-time reporting. Users can manage their business from anywhere, at any time, from the cloud and with mobile functionality. Sage Accounting application is available for iOS and Android.

Read more about Sage Accounting

Users also considered
Qonto logo

The finance solution that energizes SMEs and freelancers.

Qonto is the leading European business finance solution with over 450,000 customers.
The company makes day-to-day banking easier for SMEs and freelancers by offering an online business account combined with finance tools, such as invoicing, bookkeeping, and spend management.

Read more about Qonto

Users also considered
Invoice Ninja logo

More than Invoicing. Powerful Apps to Run Your Business!

Create. Send. Get Paid.

Invoice Ninja is the leading small-business platform to invoice, accept payments, track expenses & time tasks. Designed for freelancers and small to medium size businesses, Invoice Ninja is a suite of apps to help you get paid.

Read more about Invoice Ninja

Users also considered
Eleven logo

Cloud accounting software tailored for accounting firms

Eleven helps accounting firms replace complexity with efficiency. Manage multiple entities, handle global clients, and scale operations from one powerful, cloud-based platform.

Read more about Eleven

Users also considered
Invoicely logo

Free Online Invoice Software for Small Businesses

invoiceky enables freelancers and small businesses to create, send and manage an unlimited number of simple and professional looking invoices.

Read more about Invoicely

Users also considered
Melio logo

Accounts payable platform for businesses of all sizes

Melio simplifies AP/AR for businesses of all sizes, enabling you to pay vendors both domestically and internationally via bank transfer or card—even if cards aren’t accepted. Easily sync with QuickBooks and Xero, automate scheduling, and configure approval workflows.

Read more about Melio

Users also considered

Key features for Accounts Receivable software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Accounting: Reviewers value the ability to track income and expenses accurately, automate data entry, and generate customizable financial reports efficiently. 97% of reviewers rated this feature as important or highly important.
  • General Ledger: Users appreciate the intuitive setup, visibility into transactions, and the ability to generate comprehensive financial statements and custom reports. 94% of reviewers rated this feature as important or highly important.
  • Invoice Processing: Reviewers highlight the ease of generating, managing, and automating invoices, as well as the integration with bank transactions and other systems for efficient billing. 94% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users emphasize the customizable templates, automated reminders, and seamless process for creating and managing invoices, enhancing payment tracking and cash flow management. 94% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: Reviewers find the automated matching of transactions with bank statements, real-time tracking, and error identification features highly beneficial. 93% of reviewers rated this feature as important or highly important.