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Fax Server Software with Archiving & Retention (2026)

Last updated: March 2026

Why is archiving & retention important for fax server software users?

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Archiving and retention in fax server software ensures easy access to past faxes, enables long-term storage, and simplifies record-keeping. It helps in tracking documents, proving delivery, and integrating with other workflow solutions. Of the 70 reviewers who rated archiving & retention, 77% rated this feature as important or highly important.

Key features of fax server software based on insights from 344 verified reviews

  • Electronic Faxes: Users emphasize ease of use, cost savings, and the ability to send and receive faxes without a physical machine. 95% of reviewers rated this feature as important or highly important.
  • Delivery Tracking: Reviewers value real-time tracking, automated confirmation emails, and the assurance that faxes are delivered successfully. 93% of reviewers rated this feature as important or highly important.
  • Encryption: Users highlight the importance of encryption for securing sensitive information, especially for HIPAA compliance in healthcare. 89% of reviewers rated this feature as important or highly important.
  • Email to Fax: Reviewers appreciate the convenience and efficiency of sending faxes directly from email, improving workflow and saving time. 88% of reviewers rated this feature as important or highly important.
  • Fax to Email: Users find it essential to receive faxes directly to their email, ensuring accessibility and reducing paperwork. 83% of reviewers rated this feature as important or highly important.
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23 software options

FaxLogic logo

FaxLogic

Cloud-based virtual fax server for personal and business use

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FaxLogic is a cloud-based virtual fax server (FoIP) solution requiring no additional equipment to provide individuals and businesses with the ability to securely send, receive, view, manage and store fax documents through the browser, with true multi-user collaboration, web client access and more

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eGoldFax logo

eGoldFax

Fax server software for healthcare businesses

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eGoldFax is a fax server software that helps businesses of all sizes in healthcare, education, government, and other sectors send and receive faxes from any mobile device or desktop. The solution enables managers to scan hardcopies and send faxes directly via emails or any multi-function printer.

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iFax logo

HIPAA compliant and cloud-based faxing solution

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Designed for businesses of all sizes including the financial, medical, legal, real estate, and insurance sectors, it is a fax server management solution that helps send and receive documents.

The platform serves teams with multiple numbers and integrates with Zapier to ensure a smooth workflow.

Read more about iFax

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Documo logo

Cloud-based solution for streamlining fax operations

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mFax is now Documo. Documo is a cloud-based fax server solution that helps enterprises streamline email-to-fax as well as print-to-fax operations. It enables users to convert documents in various formats including DOC, PPT, PDF, and JPEG, and receive confirmation on delivered faxes via email.

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Biscom Digital Fax logo

Transform Your Enterprise and Free Up Your Resources

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Biscom Cloud Fax is a cloud-based fax solution that allows users to send and receive faxes from anywhere on any device. It also offers an easy-to-use mobile app and a comprehensive web services API.

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XM Fax logo

Cloud-based solution to send & receive documents through fax

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XM Fax is designed from the ground up to streamline compliance with HIPAA, GDPR, FERPA, SOX/SARBOX, PCI DSS, and other regulations through features like an event log and optional zero retention. Integrations with MFPs, EMR/EHR solutions, and Exchange/Outlook, as well as free XM Fax iOS/Android apps.

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CocoFax logo

CocoFax is the best online HIPAA-compliant fax solution.

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CocoFax is a cloud-based HIPAA compliant fax solution to cross-platform sending and receiving faxes securely and reliably.

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eFax logo

Secure online fax-by-email service

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eFax is an online fax service which allows companies to send and receive faxes via email on their computer, tablet, and smartphone. eFax Protect, our highly encrypted online fax plan provides a comprehensive solution for businesses seeking both compliance and security in their fax communications.

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WestFax logo

HIPAA Compliant Fax. Cloud Fax Server.

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WestFax is an integrated fax server solution that helps businesses in healthcare, broadcasting, and other industries streamline customer interactions by sending/receiving encrypted faxes. Professionals can send confidential documents to clients through a unique fax ID and encrypt critical messages.

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Medsender logo

Patient engagement software for the healthcare sector

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Medsender is a document management and file-sharing software designed to help businesses in the healthcare and insurance sector share documents via fax, email, and text messages. The HIPAA compliant platform enables administrators to share encrypted protected health information (PHI) with relevant personnel in real-time.

Read more about Medsender

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Fax.Plus logo

Extremel secure online faxing for companies of all sizes.

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Fax.Plus is an extremely secure HIPAA and SOC 2 Type 2 compliant online faxing solution for businesses of all sizes, from large enterprises to SMEs and even individuals.
It delivers a secure and compliant online faxing solution to send and receive faxes securely & reliably from multiple platforms.

Read more about Fax.Plus

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Cloudya logo

Integrated business communications platform.

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Cloudya offers a secure fax server solution, enabling efficient sending and receiving of faxes digitally, eliminating the need for physical hardware, and streamlining document management within a unified platform.

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FaxCore logo

Fax management software for enterprise communication

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FaxCore is an on-premise and cloud-based software designed to help businesses manage and monitor fax transmissions across the organization. Administrators can configure user access permissions, facilitating the retrieval of archived faxes from the database in JPEG, GIF, PDF, or TIFF formats.

Read more about FaxCore

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ReplixFax logo

HIPAA-compliant fax software for businesses.

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ReplixFax is a HIPAA-compliant fax software that enables users to send, receive, and manage faxes for businesses. It offers a centralized web interface for server configuration, user administration, and fax tracking.

Read more about ReplixFax

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InterFAX logo

Secure, cloud-based fax service for AI-enablement

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InterFAX is a cloud-based HIPAA and PCI DSS compliant fax platform, which enables organizations to securely transfer documents across multiple locations. Key features include bulk send, remote access, fax encryption, workflow automation, file conversion and compression, and multiple format support.

Read more about InterFAX

Users also considered
ReferralMD logo

Patient engagement software with appointment scheduling

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ReferralMD is a patient engagement software that helps healthcare organizations manage referrals, e-consults, scheduling and other operations on a centralized platform. Administrators can build speciality-based workflows to receive, send, review, monitor, and track inbound and outbound referrals.

Read more about ReferralMD

Users also considered
OpenText Fax logo

Fax server solution

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OpenText RightFax is a fax server solution that helps businesses manage compliance, optimize fax capacity, integrate email as well as desktop applications, and more from within a unified platform.

Read more about OpenText Fax

Users also considered
ICTFAX logo

Open source fax server software

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ICTFAX is an Email to Fax, Fax to Email and Web to Fax gateway application, supports Extensions/ ATA, REST API's and T.38, G.711 pass through and PSTN faxing. ICTFAX is based on open source Freeswitch, ICTCore and Angular Framework.

Read more about ICTFAX

Users also considered
Retarus logo

Your Communications Need More Than Just the Best

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Retarus' Cloud Fax Services helps enterprise organizations send and receive millions of digital faxes a day - safely and reliably.

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FaxSIPit logo

Cloud fax for regulated industries

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Modern fax server platform with SOC 2 alignment, BYOC support, API workflows, and high-success delivery for secure, compliant fax at scale.

Read more about FaxSIPit

Users also considered
sipgate logo

VoIP business telephone system for SMB's

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sipgate team provides a complete business VoIP telephone system for Germany and the UK with telephony, fax, SMS, voicemail and invoicing features

Read more about sipgate

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GoFax logo
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Cloud-based fax and SMS management software

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GoFax is an integrated fax and SMS software solution that allows businesses to send, receive, and manage faxes on a centralized platform. Managers can use the application for broadcasting messages via SMS to multiple contacts as well as tracking any incoming faxes or SMS from a unified location. GoFax also offers encryption capabilities to protect business and transaction data.

Read more about GoFax

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FastFax logo
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For IBM i users only. Integrated Enterprise Fax Solution.

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FastFax is an IBM i enterprise-level fax solution that integrates directly with document-generating applications. It enables users to automatically send, receive, route, archive, and manage faxes under the security of an on-premise or private cloud network, all without the need for fax hardware.

Read more about FastFax

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