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Top Rated Video Conferencing Software with Meeting Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Meeting management allows hosts to control participant access, mute/unmute attendees, schedule and organize meetings, share documents, and record sessions. It ensures efficient, secure, and productive meetings, facilitating collaboration and communication. Our reviewers in video conferencing software rated this feature as highly important.

7 Best Video Conferencing Software with Meeting Management

Product
User rating
Starting price
Google Meet logo
4.5
(12K)
6
per user/per month
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Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more
Webex Suite logo
4.4
(7.3K)
25
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more

See other top Video Conferencing products with meeting management

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Video Conferencing software category. They also needed to have sufficient reviews about meeting management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for meeting management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Google Meet logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,649)
5(7,261)
Key Features
Two Way Audio & Video
Screen Sharing4.6

User insights about the meeting management feature

Reviewers highlight that Google Meet's meeting management is straightforward and integrates seamlessly with Google Calendar, making scheduling and organizing meetings easy. They appreciate the host controls for muting participants and managing screen sharing. Users find the tools for taking notes, recording meetings, and sharing documents valuable for improving meeting efficiency.
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“Meeting management in Google meet is important because the settings allow the meeting organizer to control who joins a meeting, the time to join a meeting, who can share screens or chat during the course of a meeting. ”
Verified reviewer profile picture

Oluyemisi G.

Administrator

“"Meeting Management" on "Google Meet" makes a positive impact by providing organizers and participants with features to effectively plan, organize and control virtual meetings. This helps optimize time, prevent unwanted interruptions, and ensure a smoother meeting experience.”
GS

Germain S.

Freelance

Starting price
6per user /
per month
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Pros and Cons based on 12,075 verified reviews
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Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Two Way Audio & Video
Screen Sharing4.5

User insights about the meeting management feature

Users report that Microsoft Teams' meeting management is efficient and integrates well with Outlook, making scheduling and managing meetings straightforward. They appreciate the host controls for muting participants and managing screen sharing. Reviewers find the ability to track attendance and the integration with other Microsoft tools valuable, though some mention the need for more interactive features.
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“If you want to create an instant meeting or to schedule a meeting, we use the product to keep our team in sync with online meetings. You can invite all people in your teams and manage your meeting. Meeting management is crucial in saving time.”
Verified reviewer profile picture

Mohamed Z.

Quality Assurance Specialist

“I really like the simplicity of scheduling team meetings. With the right permissions, I am able to check on the availability of all participants in my organization. For meetings with partners outside the organization, they can use the web based app- unless they choose to use their phones, in which case they will need to download the ap. Otherwise, it works well with the most commonly used browsers. For the last two years I have used Teams to successfully manage work interviews meetings: from scheduling to the video conference interviews, including sharing screens. ”
AE

Adriano E.

Recreation Supervisor

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,978)
Key Features
Two Way Audio & Video
Screen Sharing4.7

User insights about the meeting management feature

Users report that Zoom Workplace's meeting management is intuitive and offers extensive control for hosts, including muting participants, managing screen sharing, and using waiting rooms. They value the integration with Google Calendar and Outlook, making scheduling easy. Reviewers appreciate the security features and the ability to manage large meetings efficiently, though some find it complicated at times.

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“One of the many things we like about zoom is that it can be synchronized with google calendar which is vital for our company when it comes to meeting management, this way we have full scope of upcoming tasks that we need to accomplish”
JV

Jobz V.

Quality Coordinator

“I like the available security features of passwords and the ability to maintain or take control of a meeting as necessary by only allowing selected participants in and the ability to mute all, etc.”
JS

Jennifer S.

CFO

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,521 verified reviews

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Two Way Audio & Video
Screen Sharing4.5

User insights about the meeting management feature

Users highlight that Webex Suite's meeting management is user-friendly and offers robust control features for hosts, including muting participants and managing screen sharing. They appreciate the integration with Outlook for scheduling and the ability to manage large meetings efficiently. Reviewers find the tools for managing participant access and the seamless video conferencing valuable, though some mention occasional issues with joining meetings.

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“It is very good control and management of the meeting. I can control the microphones of all the participants, decide who can run the meeting, who can share the screen...I can share more than one screen at the same time.”
KV

Karen V.

Professor

“It has one of the most easiest and convenient way to manage and schedule meetings. We can manage and join meetings in seconds, it is very responsive.”
KK

Krishna K.

Software Engineer

Starting price
25per user /
per month
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Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Two Way Audio & Video
Screen Sharing4.6

User insights about the meeting management feature

Reviewers appreciate GoTo Meeting's ease of use for setting up, managing, and scheduling meetings. They find the control features for adding, muting, and managing participants helpful. Users value the integration with calendars and the ability to manage meetings across different time zones. Some mention the need for better integration with other tools like Hubspot and Google Calendar.

See related user reviews

“Meeting management allows meetings to be scheduled in time and a notification sent to the attendees ao that they are aware and know the agendas and time of the meeting. ”
VT

Vincent T.

Medical laboratory Technologist

“Meeting management features in GoTo Meeting allow meeting hosts to manage and control various aspects of the meeting, such as muting participants, recording the meeting, and managing participant access and permissions.This can be a very useful tool for hosts, as it allows them to ensure that the meeting runs smoothly and that all participants are able to contribute to the discussion in a productive and meaningful way. For example, hosts can mute participants who are causing distractions or interrupt the discussion and can grant or revoke access to certain features or resources as needed.In addition, meeting management features can help hosts to keep track of attendance, manage scheduling and notifications, and monitor participant engagement and participation. This can help hosts to identify areas for improvement in future meetings and can help to ensure that all participants have an equal opportunity to contribute and participate in the discussion.Meeting management features in GoTo Meeting are a valuable tool for hosts, as they can help to ensure that meetings run smoothly, that all participants have an opportunity to contribute, and that meetings are productive and effective.”
MS

Mohammad S.

Proprietor

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Two Way Audio & Video
Screen Sharing4.5

User insights about the meeting management feature

Reviewers indicate that Google Workspace's meeting management is easy to use and integrates well with other tools like Google Calendar and Gmail. They find it helpful for scheduling, organizing, and managing meetings, allowing for clear communication and effective time management. Users appreciate the ability to connect with remote employees and manage meetings seamlessly, although some mention it lacks features compared to competitors.

See related user reviews

“Meeting Management is an important feature as it allows us to meet up not only with colleagues but with sources that we need to interview and this feature allows us to manage our time more effectively as well. ”
CC

Charissa C.

Writer

“I love how you can schedule meetings and have them right there in google. It makes for a high level of user friendliness and allows for other people to see if you are in a meeting.”
KL

Katelyn L.

Social Media Manager

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
Two Way Audio & Video
Screen Sharing4.4

User insights about the meeting management feature

Reviewers indicate that Slack's meeting management is effective, especially with integrations like Google Calendar and Zoom. They find it easy to schedule and manage meetings within Slack channels. Users appreciate the Huddle feature for quick meetings and the ability to manage users efficiently. However, some prefer other platforms for formal meetings due to limitations in recording and pre-setting meetings.
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“An important part of team communication is scheduling meetings for what can't be covered in the chat app. Slack offers some good conferencing integrations for this, and it's especially easy to just drop a video link (Hangouts, Zoom, etc) in chat and everyone click from there. Status symbols ("away," etc) are also useful for this.”
RR

Rebekah R.

CMO

“Slack has implemented the huddle feature, and it's absolutely amazing to make a meeting on the go. It reminds us a little of a walkie-talkie, you can make short or long meetings depending on the subject you need to discuss.”
Verified reviewer profile picture

Béatrice C.

Design

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,036 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Other Top Rated Video Conferencing Software with Meeting Management in 2026

Slack logo

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo
Category Leaders

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Host face-to-face web meetings with webcam sharing right from your browser without any downloads. Share screen, international dial-in numbers, change presenter

Read more about Zoho Meeting

Users also considered
vFairs logo

Virtual events management software

learn more
Revolutionize the way you engage and motivate your audience online by seamlessly creating immersive virtual conferences. Our custom-designed events ensure highly interactive experiences that captivate and delight attendees.

Read more about vFairs

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Cisco Jabber logo
Category Leaders

Web conferencing, unified communications, voice & video call

learn more
Cisco Jabber is a unified communications tool that provides businesses with instant messaging, voice & video calls, voice messaging, and web conferencing. Features include file sharing, call forwarding, desktop sharing, persistent chat, active in-call controls, smartwatch compatibility, and more.

Read more about Cisco Jabber

Users also considered
BigMarker logo

The platform for modern webinars, virtual, and hybrid events

learn more
Host video conferences of all sizes right from your browser.

Read more about BigMarker

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Dialpad AI Meetings logo

Web Conferencing Software

learn more
Dialpad Meetings is an online meeting and web conferencing software designed for businesses of all sizes. The platform allows conference calls to be scheduled, monitored, and controlled through a dedicated web interface, with tools including HD video, screen sharing, custom hold music, and more.

Read more about Dialpad AI Meetings

Users also considered
Adobe Connect logo

Web conferencing solution for schools and organizations

learn more
Adobe Connect is a cloud-based web conferencing solution designed to help businesses, public agencies, and educational institutions organize meetings and training sessions. Features include customizable branding, team collaboration, engagement analytics, remote access, reporting & document sharing.

Read more about Adobe Connect

Users also considered
FreeConferenceCall.com logo
Category Leaders

Web conferencing and team collaboration solution

learn more
FreeConferenceCall.com is a conference management solution designed to help businesses organize, launch & manage meetings with external and internal stakeholders. The audio conferencing functionality lets users connect with participants using VoIP or domestic/local dial-in numbers.

Read more about FreeConferenceCall.com

Users also considered
RingCentral Video logo
Category Leaders

Video conferencing software with screen sharing & team chat

learn more
RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
Lessonspace logo
Category Leaders

Virtual classroom and learning management system

learn more
Lessonspace is a collaborative whiteboard that lets tutors teach visually on an infinite shared canvas with subject-specific tools to help students understand concepts. The platform allows teachers to use subject-specific tools, like our Equation and Graph Editor, to teach STEM concepts.

Read more about Lessonspace

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
GoBrunch logo

Reimagine your office in the virtual space.

learn more
Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

Users also considered
Eventtia logo

Powerful Event Software for Any Team, Any Event

learn more
Since 2014, Eventtia has been offering a powerful event management platform empowering thousands of organizations of all sizes and industries around the world, to plan, manage, and host engaging virtual, and hybrid events.

Read more about Eventtia

Users also considered
Remo logo

Live online events platform

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Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

Read more about Remo

Users also considered

Key features for Video Conferencing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Two Way Audio & Video: Reviewers appreciate the high-quality, real-time communication, customizable settings, and the ability to switch between devices seamlessly. 93% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Participants find screen sharing essential for collaborative work, presentations, and real-time feedback, enhancing meeting productivity. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Mobile access is highlighted for its convenience, allowing users to join meetings, share files, and stay connected while on the go. 88% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Users benefit from real-time presentation sharing, facilitating engagement and collaboration during virtual meetings. 88% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Reviewers highlight the importance of instant messaging for efficient communication, sharing resources, and maintaining engagement during meetings. 87% of reviewers rated this feature as important or highly important.