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Top Rated Video Conferencing Software with Scheduling in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Scheduling in video conferencing software allows users to organize meetings, coordinate availability, send reminders, and integrate with calendar apps. This ensures everyone is prepared and helps manage time effectively. Our reviewers in video conferencing software rated this feature as highly important.

3 Best Video Conferencing Software with Scheduling

  • Google Meet - Highest rated for scheduling
  • Google Workspace
  • Zoom Workplace

See other top Video Conferencing products with scheduling

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the video conferencing software category. They also needed to have sufficient reviews about scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Google Meet logo
4.5
(12K)
learn more

User insights about the scheduling feature

Users report that scheduling in Google Meet is straightforward and integrates seamlessly with Google Calendar. They appreciate the ease of scheduling meetings, sending unique meeting links, and receiving reminders. Reviewers find it helpful for planning and organizing meetings, coordinating with participants across different time zones, and managing their time effectively. They say the integration with Google Calendar enhances accessibility and convenience, making it simple to keep track of all meetings in one place.
“Makes it easier to plan and organize meetings: The scheduling feature in Google Meet makes it easy for me to plan and organize meetings by allowing me to choose a time that works best for everyone. This feature saves me time and makes it easy to coordinate with my team or clients without having to go back and forth over email or phone calls.Increases productivity: Scheduling meetings in advance helps me plan my day and ensures that I have enough time to prepare for the meeting. This feature makes me more productive by providing structure to my day and allowing me to manage my time effectively.Provides reminders: Google Meet sends me reminders before the scheduled meeting, making sure that I am aware of the upcoming meeting and prepared to attend. This feature is helpful as it ensures that I do not forget about the meeting and saves me from missing an important call.Integrates with Google Calendar: The scheduling feature in Google Meet integrates seamlessly with my Google Calendar, making it easy to keep track of all my meetings in one place. This feature is very convenient as it saves me time and eliminates the need to switch between different apps or platforms.Improves accessibility: The scheduling feature in Google Meet allows me to schedule meetings with participants from different time zones. This feature makes it easier for me to coordinate with people around the world and ensures that everyone can attend the meeting at a convenient time.”
OG

Ochirsukh G.

Software Engineer Developer

“Scheduling meetings is straightforward. A unique meeting link will be sent to participants in their emails when the meeting is scheduled. All meetings are also included in the Google calendar so it is easy to navigate and gives you an overview. ”
Verified reviewer profile picture

Azuntha M.

Corporate QA Specialist

Video Conferencing key features coverage

Google Meet offers 5 out of the 6 key features for Video Conferencing software identified by reviewers:

Meeting Management4.6
Two Way Audio & Video
Screen Sharing4.6
Mobile Access4.6
Presentation Streaming4.5
Real-Time Chat4.6

Pros and cons based on 12,075 verified reviews

60% of users rated Google Meet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,075 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Cons:

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the scheduling feature

Reviewers indicate that scheduling in Google Workspace is intuitive and user-friendly, with seamless integration with Google Calendar, Gmail, and Google Meet. They find it easy to organize meetings, set reminders, and avoid scheduling conflicts. Users appreciate the ability to check invitees' availability and manage time efficiently. They say the scheduling capabilities help keep them organized and productive, whether for virtual meetings, task planning, or managing daily routines. They also value the practical notifications and the ease of use across web and mobile interfaces.
“Google Calendar is connected with Gmail, Google meet and even zoom. It makes our life easier to schedule virtual meetings and other appointments on the calendar with reminders.”
JC

Joshin C.

Administrator

“Scheduling in Google Workspace is quick and seamless, allowing us to easily organize classes, book meetings, and coordinate staff availability, all with just a few clicks.”
GH

Grace H.

manager

Video Conferencing key features coverage

Google Workspace offers 5 out of the 6 key features for Video Conferencing software identified by reviewers:

Meeting Management4.7
Two Way Audio & Video
Screen Sharing4.5
Mobile Access4.6
Presentation Streaming4.5
Real-Time Chat4.6

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the scheduling feature

Reviewers highlight the simplicity and effectiveness of scheduling in Zoom Workplace. They appreciate the integration with calendar apps like Google Calendar, making it easy to schedule and send invites. Users find it helpful for planning future meetings, managing time zones, and ensuring all participants are notified and prepared. They say the scheduling capabilities are user-friendly and vital for organizing remote work, staying in touch with teams, and managing appointments efficiently. They also value the reminders and the ability to schedule meetings in advance.
“Scheduling in zoom is a very special feature not only it allow user to easily schedule and plan future meetings but it provides different time zones for other countries built into the application, ensuring that you are able to schedule a meeting which is continent to everyone else who will be joining. ”
Verified reviewer profile picture

Dharmendra A.

Manager Cyber Security

“This allows me to take control over the meeting schedule. With this, I can create an instant or future meeting directly connected to everyone's calendar”
MD

Mellen D.

Education Student

Video Conferencing key features coverage

Zoom Workplace offers 5 out of the 6 key features for Video Conferencing software identified by reviewers:

Meeting Management4.6
Two Way Audio & Video
Screen Sharing4.7
Mobile Access4.6
Presentation Streaming4.6
Real-Time Chat4.6

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Video Conferencing Software with Scheduling in 2026

Slack logo

A single place for team communication and workflows

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Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

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Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

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Webex Suite logo
Category Leaders

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

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Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Host face-to-face web meetings with webcam sharing right from your browser without any downloads. Share screen, international dial-in numbers, change presenter

Read more about Zoho Meeting

Users also considered
vFairs logo

Virtual events management software

learn more
Revolutionize the way you engage and motivate your audience online by seamlessly creating immersive virtual conferences. Our custom-designed events ensure highly interactive experiences that captivate and delight attendees.

Read more about vFairs

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Cisco Jabber logo
Category Leaders

Web conferencing, unified communications, voice & video call

learn more
Cisco Jabber is a unified communications tool that provides businesses with instant messaging, voice & video calls, voice messaging, and web conferencing. Features include file sharing, call forwarding, desktop sharing, persistent chat, active in-call controls, smartwatch compatibility, and more.

Read more about Cisco Jabber

Users also considered
BigMarker logo

The platform for modern webinars, virtual, and hybrid events

learn more
Host video conferences of all sizes right from your browser.

Read more about BigMarker

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RingEX logo

RingEX - AI meets trusted communications

learn more
Designed to give you a flexible, mobile, and powerful cloud phone system. Experience HD-quality web, audio, and video, along with one-click functionality and webinar capabilities with RingCentral Video. Promote collaboration with team messaging, unlimited SMS, and more.

Read more about RingEX

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Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Dialpad AI Meetings logo

Web Conferencing Software

learn more
Dialpad Meetings is an online meeting and web conferencing software designed for businesses of all sizes. The platform allows conference calls to be scheduled, monitored, and controlled through a dedicated web interface, with tools including HD video, screen sharing, custom hold music, and more.

Read more about Dialpad AI Meetings

Users also considered
Adobe Connect logo

Web conferencing solution for schools and organizations

learn more
Adobe Connect is a cloud-based web conferencing solution designed to help businesses, public agencies, and educational institutions organize meetings and training sessions. Features include customizable branding, team collaboration, engagement analytics, remote access, reporting & document sharing.

Read more about Adobe Connect

Users also considered
FreeConferenceCall.com logo
Category Leaders

Web conferencing and team collaboration solution

learn more
FreeConferenceCall.com is a conference management solution designed to help businesses organize, launch & manage meetings with external and internal stakeholders. The audio conferencing functionality lets users connect with participants using VoIP or domestic/local dial-in numbers.

Read more about FreeConferenceCall.com

Users also considered
RingCentral Video logo
Category Leaders

Video conferencing software with screen sharing & team chat

learn more
RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

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Users also considered
Demio logo

Online webinar solution for marketers

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Demio helps marketers create, launch and manage live, automated or recorded webinars, facilitating engagement with prospects and clients. The white-label platform enables organizations to personalize webinar rooms using custom logos, colors and themes to establish brand identity.

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Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

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LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
Graphy logo

eLearning platform for creating and selling online courses

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Graphy (formerly Spayee) is a learning management platform designed to help educational institutions create and sell online courses, launch white-labeled teaching websites or applications, and conduct assessments. Secure data using encryption algorithms, get marketing tools to promote courses.


Read more about Graphy

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

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ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
GoBrunch logo

Reimagine your office in the virtual space.

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Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

Users also considered
Eventtia logo

Powerful Event Software for Any Team, Any Event

learn more
Since 2014, Eventtia has been offering a powerful event management platform empowering thousands of organizations of all sizes and industries around the world, to plan, manage, and host engaging virtual, and hybrid events.

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Users also considered
Remo logo

Live online events platform

learn more
Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

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Key features for Video Conferencing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Meeting Management: Reviewers value meeting management for its ability to schedule, control access, record, and provide detailed participant reports, enhancing organization and productivity. 93% of reviewers rated this feature as important or highly important.
  • Two Way Audio & Video: Users appreciate high-quality, real-time communication with noise cancellation, background customization, and the ability to switch seamlessly between audio and video. 93% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Reviewers find screen sharing crucial for collaboration, allowing real-time presentations, document sharing, and troubleshooting with minimal lag and high visual quality. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the importance of mobile access for staying connected and productive while on the go, with features comparable to desktop versions. 88% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Reviewers appreciate the ability to share high-quality presentations in real-time, facilitating effective communication and engagement during remote meetings. 88% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users find real-time chat essential for instant communication, sharing links and files, and enhancing collaboration without interrupting the meeting flow. 87% of reviewers rated this feature as important or highly important.