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Top Rated Web Conferencing Software with Document Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Document management enables smooth file sharing during discussions, allows easy access and organization of documents, and supports collaboration by ensuring everyone can share, view, and update files during meetings. Our reviewers in web conferencing software rated this feature as highly important.

4 Best Web Conferencing Software with Document Management

  • GoTo Meeting - Highest rated for document management
  • Slack
  • Microsoft Teams
  • Zoom Workplace

See other top Web Conferencing products with document management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the web conferencing software category. They also needed to have sufficient reviews about document management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for document management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

GoTo Meeting logo
4.5
(11.5K)
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User insights about the document management feature

Reviewers appreciate GoTo Meeting's document management capabilities, highlighting the ease of sharing, saving, and organizing documents. They find it secure and valuable for real-time collaboration, enabling changes and sharing during meetings. Users report that it simplifies sending information to peers and students, and facilitates faster file transfers. However, some reviewers mention that finding document management options can be challenging and suggest improvements in usability.
“The program is great for facilitating meetings, transferring files at work, and developing work between the team”
Verified reviewer profile picture

Amr A.

Sales Manager

“It's nice to be able to make changes to documents and share them in real time in the program. ”
TA

Tamara A.

Recruiting Specialist

Web Conferencing key features coverage

GoTo Meeting offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.6
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.5
Real-Time Chat4.5

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Slack logo
4.7
(24K)
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User insights about the document management feature

Users find Slack's document management helpful for sharing and saving documents, with integration support for Google Drive, Dropbox, and other cloud services. They appreciate the organized interface and ease of access, but some reviewers note that it can be confusing with many files and lacks a central repository. They highlight the ability to pin documents and use bookmarks for better organization, though some prefer other tools like Google Drive for comprehensive document management.
“We mainly use slack to quickly share a file and download it. But never use it for storing document. There is other good alternate to document management such as google drive which we prefer to use. Also, for free version of slack, there is a limit of how much message is stored and it deletes previous messages along with documents when the threshold is crossed. So, the document management system is not very efficient hence we use alternate option for that.”
Verified reviewer profile picture

Md S.

PhD Student

“Bookmark feature in each conversation is a great tool for document managment. I like that you there is virtually no limit to the bookmarks, thats to the folders. All my documents are online accessible, so collaborating on a document with bookmark feature is easy and smooth. ”
WP

Wiktor P.

RoboPlanet

Web Conferencing key features coverage

Slack offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.1
Screen Sharing4.4
Two Way Audio & Video
Mobile Access4.7
Presentation Streaming4.8
Real-Time Chat4.8

Pros and cons based on 24,036 verified reviews

72% of users rated Slack 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 24,036 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

Cons:

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Pricing

Starting price:$8.75 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.9K)
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User insights about the document management feature

Reviewers indicate that Microsoft Teams offers convenient document management with easy sharing, real-time collaboration, and integration with OneDrive and SharePoint. They appreciate the ability to maintain updated versions and control permissions. Users find it helpful for organizing and accessing documents within teams, though some mention the interface can be confusing and suggest more organizational features. They value the seamless integration with Microsoft 365 for efficient project management.
“The ability to share and easily locate files for sharing through Teams is a life saver. Coupled with the ability to lock files and add version control integrations, it has become the cornerstone to our remote work capabilities.”
RR

Raees R.

Technology Executive

“Microsoft Teams lets us maintain updated versions of all of our documents, which routinely change throughout the course of a day, while ensuring that only staff members with the appropriate permissions can view and edit them. ”
Verified reviewer profile picture

Nick C.

Clinical Director

Web Conferencing key features coverage

Microsoft Teams offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.4
Real-Time Chat4.7

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the document management feature

Users report that Zoom Workplace's document management feature allows for easy file sharing during meetings, with secure transmission. They appreciate the ability to sync documents to the cloud and share various document types. However, many reviewers note that they do not frequently use this feature and find it less robust compared to other tools. Some suggest improvements for easier document sharing and organization within the platform.
“Many times people need to share files during group chats, this is a key feature that needs to be done smoothly so that anyone in the chatroom can share files with the group during the discussion”
EL

Eddie L.

CEO

“The document management helps us in sharing the files very easily and even large files can be sent.”
Verified reviewer profile picture

Abrar K.

Survey Programmer

Web Conferencing key features coverage

Zoom Workplace offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.7
Screen Sharing4.7
Two Way Audio & Video
Mobile Access4.6
Presentation Streaming4.6
Real-Time Chat4.6

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Web Conferencing Software with Document Management in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

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Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
TeamViewer ONE logo
Category Leaders

Remote support, remote access & device management software

learn more
TeamViewer enables secure remote access, IT management, and AI-driven solutions, serving 630,000+ customers with 2.5B+ installations.

Read more about TeamViewer ONE

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
RingCentral Video logo

Video conferencing software with screen sharing & team chat

learn more
RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
Eventsquid logo

Automated event registration with website & app creation

learn more
Eventsquid gives planners self-serve control over event website, mobile app, registration, payment, check-in, badging, reporting and more. Built with a modern aesthetic, Eventsquid gives small, medium and large events an all-in-one solution for managing a wide array of tasks.

Read more about Eventsquid

Users also considered
BrainCert logo

Enterprise LMS and Training Software Solution

learn more
An intelligent, cost effective, and white label web conferencing platform with features like multiple online whiteboards, HD audio & video, group screen sharing, server side session recording and reports offering users a superior experience than video conferencing.

Read more about BrainCert

Users also considered
Mattermost logo

Open source workplace messaging for web, PCs & phones

learn more
Mattermost is an open source workplace messaging system for web, PCs & phones, that supports 1-1 & group messaging, file sharing, multiple languages, & more

Read more about Mattermost

Users also considered
ConexED logo

All-In-One Virtual Student Succes Platform

learn more
ConexEd is a cloud-based platform for virtual student services, instruction, and reporting. It provides ADA and FERPA-compliant software for scheduling, meeting, messaging, collaborating, and reporting. Now, campus departments can connect students to the right help at the right time on any device.

Read more about ConexED

Users also considered
Sherpany logo

Meeting management software for the board & leadership teams

learn more
Sherpany is a cloud-based meeting management solution designed to help boards, executives, and leadership teams streamline their meeting processes. The solution offers features like agenda building, digital circular resolutions, document management, and task tracking to boost productivity, efficiency, and decision-making across the organization. Sherpany also provides security and compliance features to ensure the protection of sensitive information.

Read more about Sherpany

Users also considered
Bluescape logo

Virtual workspaces that facilitate team collaboration

learn more
Collaborate more effectively and make informed decisions with Bluescape, a secure visual collaboration solution. Get flexible virtual workspaces, powerful whiteboarding, smart video conferencing, annotations and drawing tools, customizable templates, and easy file sharing.

Read more about Bluescape

Users also considered
Liveoak logo

We help you get virtual business done

learn more
Liveoak's Virtual Interactions seamlessly combines modern conferencing, forms collaboration, e-Signature and efficient data/I.D. capture combined with bank-grade security and a complete System-of-Audit.

Read more about Liveoak

Users also considered
Edudip logo

Webinar Software for interactive webinars and trainings

learn more
edudip is webinar software for marketing, customer training and updates. Create branded registration pages and rooms, run interactive sessions with chat and polls, and rely on the AI assistant for high engagement - all browser-based, GDPR-compliant and hosted in Germany. Start now for free!

Read more about Edudip

Users also considered
Muvi logo

Multi-Screen OTT Streaming Service

learn more
Muvi is the world's fastest deployable OTT Platform. It enables content owners to launch their own branded Video/Audio Streaming Platform like Netflix, YouTube and Hulu instantly. An end-to-end multiscreen OTT platform provider. No Coding Required.

Read more about Muvi

Users also considered
iotum logo

Augment your offering by adding cloud-based voice & video

learn more
A leader in video and audio solutions, iotum is committed to building breakthrough products and services that empower remote collaboration and communication for organizations of any size, anywhere in the world. The iotum platform is built to integrate easily into existing solutions!

Read more about iotum

Users also considered
Wise: Tutor Management Software logo

Teaching Platform. 0% Clutter-100% Growth

learn more
Wise simplifies creating, managing, and selling courses with the help of automations and next-gen features.

Read more about Wise: Tutor Management Software

Users also considered
Digital Samba logo

Webinars, web-conferencing & streaming management solution

learn more
Digital Samba's prebuilt video conferencing API helps businesses embed video conferences, webinars and virtual classrooms into their applications. The white-label capabilities let customer personalise the interface using custom colours and logos to create a seamless user experience.

Read more about Digital Samba

Users also considered
Callbridge logo

Safe and secure video conferencing software.

learn more
First-class audio, web, and video conferencing that bridges the gap between virtual and real-world meetings.

Designed for all types of meetings and industries. The software offers AI transcriptions and custom branding as well as browser based web meetings without any downloading required.

Read more about Callbridge

Users also considered
Demodesk logo

AI sales automation for revenue optimization

learn more
Demodesk offers an AI-powered sales platform featuring multiple AI agents that automate administrative tasks for sales teams. The system includes an AI Assistant that handles note-taking and CRM updates, an AI Coach that provides automated sales coaching and identifies deal risks, and an AI Analyst that delivers real-time insights on pipeline health and customer sentiment. The platform integrates with existing CRM, calendar, and meeting software to capture interactions and streamline workflows.

Read more about Demodesk

Users also considered
MyOwnConference logo

Best all-In-one webinar and video conferencing platform.

learn more
Gather employees from remote offices together and raise efficiency of team work with MyOwnConference. If you are a company CEO, HR manager or develop your own brand, appreciate all advantages online meetings will offer you: efficiency and comfort, simplicity of organization and cost effectiveness.

Read more about MyOwnConference

Users also considered

Key features for Web Conferencing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers appreciate real-time interaction, screen sharing, breakout rooms, background customization, and recording capabilities. It fosters global collaboration and personal connection. 92% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing essential for presentations, training, and collaboration. It allows highlighting, drawing, and sharing specific tabs or windows while maintaining privacy. 91% of reviewers rated this feature as important or highly important.
  • Two Way Audio & Video: Reviewers value clear, real-time interaction through audio and video, enhancing remote collaboration and engagement. It supports personal connections and effective communication. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of joining meetings from anywhere using mobile devices. This feature supports remote work and keeps professionals connected on the go. 89% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Reviewers find this feature crucial for high-quality, real-time presentations. It enhances engagement and understanding, making it ideal for webinars and large meetings. 89% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users appreciate the ability to communicate instantly during meetings, share links, and ask questions without interrupting the speaker. It enhances collaboration and productivity. 87% of reviewers rated this feature as important or highly important.