Function Tracker Pricing, Features, Reviews & Comparison of Alternatives

Function Tracker

Venue, event & registration management

4.5/5 (4 reviews)

Function Tracker overview

What is Function Tracker?

Function Tracker is a comprehensive venue, event and registration management solution for all types of venues and organizations, large or small. The calendar-based solution enables organizations to manage bookings, customers, equipment, catering and staff, as well as invoicing, contracts, event ticketing, reporting, and more.

The platform’s booking tracker uses a color coded system that enables users to view all monthly, weekly or daily bookings and events at a glance. Users can add/edit event details, organize event orders and running times, as well as receive alerts for any booking conflicts. Costs and charges per person are calculated automatically, and can be adjusted at any time. Function Tracker enables organizations to create customized contracts, quotes and running sheets, as well as generate invoices and track client payments.

The menu manager allows users to manage food and beverage requirements including catering, custom menus, equipment, and decorations. Users can create individual menus or packages, and add cost and customer pricing. Room and venue management features enable users to add and manage rooms and sub rooms, room hire types and charges, as well as venues with multiple locations.

Function Tracker enables users to manage financial details, record bonds and deposits received, generate receipts, and more. Ticketing features allow organizations to sell tickets for an event and take payments via invoice or PayPal. Function Tracker also includes accounting integrations with Xero and MYOB for managing invoices and payments.

Pricing

Starting from
$62.50/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

Australia

Supported languages

English
Function Tracker screenshot: Add event details and manage room hire types and chargesFunction Tracker screenshot: View & print calendar in daily, weekly, monthly or agenda viewFunction Tracker screenshot: Get updates on event status including tentative, confirmed, awaiting payment, and moreFunction Tracker screenshot: Manage bookings and set system limits Function Tracker screenshot: Click and drag events to different days on the calendarFunction Tracker screenshot: Self administer user management including secure logins

Function Tracker reviews

Excellent
2

Very good
2

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.0
  3.7
  4.2
  4.8
Amy Vandenhurk

Fantastic, Time Saving Software

Used daily for 2+ years
Reviewed 2020-04-30
Review Source: Capterra

Overall the software provides a solution for quoting and communicating our products and services with prospective clients and current clients in a way that is clear and professional. It is easy to edit and update and Function Tracker is constantly innovating and working to provide updates and improvements.

Pros
I most like the flexibility to create packages and categories that work for my business and how easy it is to upload product data. The editing feature between creation of a quote and sending it is very helpful for us as there are a few outputs that are more suited to a caterer than an events company. The team behind the software is responsive, professional and helpful in answering questions and providing guidance and options on how best to use the software to work for my business needs. The ability to create deposit invoices and keep track of the overall event details and the third party suppliers that I may be involving is very helpful in the way I plan and coordinate events.

Cons
The thing I find challenging is using the custom template editor; how to go about creating my own template/ fonts etc that will reflect my brand as opposed to the standard that is offered by the software (although the output by the pre-set features is great)

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Caroline Search

Research Pays Off

Reviewed 2011-06-22
Review Source: Capterra

Having worked for the big Brands Marriott and whitbread in the UK with some ver complicated software - that was very expensive it was extremely refreshing to eventually find a piece of software that was easy to use , easy to customise and NO capital outlay they even give you a free month . This was very useful as we used this to set the system up and load all of our exiting bookings before using it live . We never looked back - Neither will you . It punches well above its weight - better than delphi . 100 %

Pros
We spent over 3 months researching for something that was affordable and did not involve any capital outlay . Simple to use easy to install easy to train ability for more than 1 user at a time web based great functionality easy to customise

Cons
could not find any - everyone was helpful - only challenge i had was speed to respond to questions but they have resolved that now .

Rating breakdown

Ease of use
Customer support

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Elise Purcell

Review

Used weekly for free trial
Reviewed 2019-01-25
Review Source: Capterra

Have only used trial as yet, but the system is a great way to manage all of our functions within one system that all relevant staff can see details.

Pros
Simple to navigate and customizable to our individual business needs.

Cons
Some more flexibility with some of the 'non-optional' fields. Runsheets run through footer of document, would be clearer if the runsheet information stopped at the normal margin (ie. 1.8cm) and then went to the next page.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Lynley Martin

Skyline Rotorua

Used daily for less than 6 months
Reviewed 2019-01-23
Review Source: Capterra

Better end of the month reports Control of Companies and clients

Pros
Loading events, that it generates invoices and customers contracts

Cons
Making sure that all of the correct venues and menus have been loaded

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Function Tracker pricing

Starting from
$62.50/month
Pricing options
Subscription
Free trial
View Pricing Plans

Mini Tracker, 1 Room: $62.50 per month

Mid Tracker, 2-5 Rooms: $125 per month

Major Tracker, 6-10 Rooms: $187.50 per month

Super Tracker, 10-20 Rooms: $250 per month

Function Tracker features

Customizable Reporting

API (711 other apps)
Activity Dashboard (621 other apps)
Activity Tracking (345 other apps)
Audit Trail (341 other apps)
Auditing (382 other apps)
Automatic Notifications (549 other apps)
Billing & Invoicing (321 other apps)
Compliance Management (427 other apps)
Data Import/Export (412 other apps)
Document Management (354 other apps)
Document Storage (341 other apps)
Inventory Management (467 other apps)
Inventory Tracking (359 other apps)
Monitoring (324 other apps)
Real Time Data (360 other apps)
Real Time Reporting (316 other apps)
Reporting & Statistics (584 other apps)
Third Party Integration (469 other apps)
Workflow Management (459 other apps)

Additional information for Function Tracker

Key features of Function Tracker

  • Booking management
  • Banquet management
  • Contact management
  • Document management
  • Double booking alerts
  • Event management
  • Financial reporting
  • Kitchen / menu management
  • Location management
  • Marketing integration
  • Tax management
  • Attendee management
  • Client / customer management
  • Guest list management
  • Space / room setup
  • Email marketing
  • Room block management
  • Scheduling
  • Catering management
  • Lead retrieval
  • Automatic reminders
  • Registration & ticketing
  • Mailing & marketing lists
  • Custom forms
  • Invoices
  • Track payments
  • Staff calendar
  • Customized reports
  • Accounting integration
View All Features

Benefits

Users can track customer contact details and event history efficiently with search functionalities that allow users to search by customer or event name.

Event organizers can manage pricing using Function Tracker's automated calculators for added discounts, additions, and more.

Users can manage staff costs for each event, as well as view the staff calendar to manage employee schedules for events.

Function Tracker can generate a variety of general and customized reports for logistics, payments, source of business, and more.

Function Tracker enables organizations to promote events on their website, including integration with MailChimp for creating and managing mailing and marketing lists.