Mavenlink Pricing, Features, Reviews & Comparison of Alternatives

Mavenlink Reviews


Project Management, Resource Planning, and PSA Software

4.27/5 (60 reviews)
17,865     7,500

Who is Mavenlink For?

Built for service businesses, Mavenlink is an enterprise-grade business and project management solution that can be used by organizations of all sizes and types. Top industries that use Mavenlink include advertising/marketing, management consulting, IT services, graphic design, architectural and engineering.

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Mavenlink Category Leaders


#14 in Project Portfolio Management

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GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Mavenlink Screenshots (17)

Mavenlink screenshot: The Project Delivery CloudMavenlink screenshot: Interactive Gantt ChartsMavenlink screenshot: TestimonialsMavenlink screenshot: Cloud-based Project Management & Resource PlanningMavenlink screenshot: Project Plan Audit Trail and Critical Path AnalysisMavenlink screenshot: Project CollaborationMavenlink screenshot: Project ManagementMavenlink screenshot: Utilization & Availability ReportingMavenlink screenshot: Project budgets and burn ratesMavenlink screenshot: Time Tracking & Timesheet ApprovalsMavenlink screenshot: Integrated InvoicingMavenlink screenshot: Resource PlanningMavenlink screenshot: Mobile InterfaceMavenlink screenshot: File ManagementMavenlink screenshot: Linked ConversationsMavenlink screenshot: Resource Allocation and AvailabilityMavenlink screenshot: Real-time Performance Analytics

Mavenlink Pricing

Starting from: $19.00/month

Pricing model: Freemium, Subscription

Free Trial: Available (No Credit Card required)

Mavenlink offers several plans to meet your needs. Choose from basic project management to complete PSA with advanced BI. Try any plan for free today!

Mavenlink Teams: Collaborative Task Management
$19/month for five users, additional users $4/month (paid annually)

Mavenlink Professional: Project Management with Financials
$29/month per user (annual contract)

Mavenlink Premier: Professional Services Automation
Contact us for pricing

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Key Features of Mavenlink

  • Task planning
  • Profitability analysis
  • Real time analytics
  • Business intelligence
  • Custom fields
  • Multiple billing rates
  • Task scheduling
  • Collaborative workspace
  • Project templates
  • Project time tracking
  • Ad hoc reporting
  • Budgeting and forecasting
  • CRM integration
  • Resource Management
  • API
  • Drag & drop interface
  • Planning tools
  • Progress reports
  • Project planning
  • Real time updates
  • Resource allocation
  • Shared workspace
  • Time tracking by project
  • Timer

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
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Mavenlink Overview

Mavenlink is the world’s first project-delivery cloud. A 2015 Gartner Cool Vendor, its software as a service (SaaS) project-delivery system automates business best practices for creative and professional service providers. With one platform to manage the entire customer lifecycle from proposal to invoicing, you can improve business outcomes and successfully manage and scale your people, projects, and profits.

Single source of truth: Mavenlink centralizes project management, project accounting, and custom reporting into a solution known as Professional Services Automation (PSA). Mavenlink’s award-winning cloud application provides a single workspace for executives, project managers, team collaborators, and contract resources. This includes powerful features for collaboration, file sharing, time and expense tracking, resource scheduling, and more.

Move the levers that drive performance: Mavenlink helps organizations optimize utilization rates, improve margins, accelerate cash collection and accurately predict future work and revenue. The application’s optional enterprise-grade Business Intelligence (BI) layer, Mavenlink Insights, offers expert-built dashboards and custom reporting for project health and profitability. Mavenlink Insights enables organizations to build unlimited custom reports in only a few clicks; this includes the ability to look at key business metrics by specific drill-downs, such as individual resource or team

Create connections between business systems to unite teams and processes: Thanks to strategic integrations with leading CRM and accounting solutions (including Salesforce, Intacct, and QuickBooks), Mavenlink customers can build a unified platform for planning, delivering, and recognizing revenue related to services delivery across their entire business lifecycle.

Designed by services experts, for services experts: Mavenlink’s customers include consulting firms, marketing agencies, IT services, and other professional services providers. Typical clients are growing companies that need a software solution to successfully manage client demand with maximized profitability at scale. Mavenlink clients reside in more than 100 countries at both public and private companies.

Mavenlink is run by an executive team with more than 100 years’ combined experience delivering professional services. The company’s mission is to transform the way businesses deliver work. For more information on Mavenlink’s history and mission, visit


Intended Users
Large Enterprises, Mid Size Business, Small Business
Devices Supported
Mac, Windows, Web-based, Mobile Web App
Supported Countries
Asia, Australia, Brazil, Canada, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom, United States
Supported Languages
Support Options
FAQs, Forum, Knowledge Base, Online Support, Video Tutorials


Project Management:
Plan projects with multi-level Work Breakdown Structures (WBS). Interactive Gantt charts track dependencies and also perform critical path analysis. After assigning teams, managers monitor status updates in real time. They can also compare actual performance against a baseline to identify roadblocks and keep things on track.

Project Accounting:
Track time and expenses against budgeted estimates to better understand your costs in real time. Easily approve timesheets and expense reports. Then invoice each client directly from Mavenlink or through an integration with your preferred general ledger or ERP solution.

Resource Planning:
Forecast resource needs with role-based resource planning and accurate real-time utilization rates. Allocate staff with with project and task-level resource scheduling, then see who’s available to optimize your team’s utilization.

Business Intelligence:
Answer the questions that determine business performance with interactive revenue, margin, utilization, and resource analytics. Build custom reports to automate time-consuming reporting calculations.

Team Collaboration:
Streamline your team’s project delivery with a convenient, cloud-based workspace. Team members log in from anywhere to efficiently plan projects, assign tasks, share files, and post messages. Link to your Google Drive files to eliminate email attachments and version-control issues.

Mavenlink Reviews & Ratings

User ratings


Rating summary

Overall rating
Value for money
Ease of use
Customer support

I can now put my data to work for me

Verified Reviewer  5 days ago

Brooke Coe, Project Director at Primitive Spark
When I started my new job as Project Director at Primitive Spark, we had a variety of systems for managing our clients and operations, but most were not connected. After researching a ton of project management tools, we found Mavenlink to be as robust as we needed it to be without being overwhelming. The quick snapshots of the Analytics reports let you know if you're on track while the trends that are pulled from the Insights are very powerful to help us manage and course correct our estimate, resourcing and burn rate. Onboarding was easy and I always felt I had the support needed. So happy to have a single tool to help me do my job successfully.

Pros: Resourcing, Scheduling for projections, the ability to compare actuals vs. scheduled/estimates, timetracking with a timer/timesheet or in the weekly timesheet tool - flexibility to do it however works best for you. Easy onboarding of team...

Cons: The Gantt chart is slow to load when you have a large project plan, there is no in tool estimate feature really that is comprehensive, there are workarounds, but would love to see that added.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

Less than 6 months

Frequency of use


Likelihood to recommend


Recommendations to others considering Mavenlink

Great for a small-medium sized company. Really simple to use and support is great. This allows me to manage my team and my company's profits through easy-to-use dashboards to understand what's going on at a project level as well as companywide. I no longer feel like I'm throwing a dart in the dark. Take Mavenlink to combine all your project management and financial information into one tool, you'll be happy you did.

Scaleable and Easy

Verified Reviewer  28th of September

Unified Communications Manager - Strategic National Accounts (Information Technology and Services company, 10001+ employees)
I work on projects with a dispersed national team that started small and grew quickly. this is a great scalable tool for a growing team or an existing large one that doesn't take a lot of effort to manage, the support team is extremely helpful if you get stuck.

Pros: Love the capability this brings for a team remote workers. It's very intuitive and user friendly.

Cons: More filter options would be nice but the choices now are great

Rating breakdown
Value for money
Ease of use
Customer support

Time used

6-12 months

Frequency of use


Likelihood to recommend


A revolution in the way to look at your daily processes

Verified Reviewer  10th of August

Haider Alleg, Managing Director at Kainjoo
We grew as a company really fast and we need a production/project/quality tool for scaling our consulting firm. We tested Mavenlink and we have been amazed by the subtil mix of consulting services for front usage with customers, while ensuring clean planification and tracking for production.

Pros: Very deep analytics, interface is clean and vision is aligned with today standards.

Cons: Expensive and a bit tough to use at first

Rating breakdown
Value for money
Ease of use
Customer support

Time used

1-2 years

Frequency of use


Likelihood to recommend


Recommendations to others considering Mavenlink

Plan a demo and test it properly

Great product, great team!

Verified Reviewer  12th of July

Micquella Anthony, Senior Web Project Manager at Velir
My company of ~150 reached its tipping point with project managers keeping .mpp projects plans in a file system. Our Traffic Manager was managing resourcing in another separate .mpp, so we had a very difficult time with capacity planning and could not interact well with our data. Mavenlink has hugely improved this with its reporting, resource management, project planning, and time tracking all in one system. We are very pleased with our implementation of this!

Pros: - Ability to compare scheduled hours to actual hours - Robust reporting, both custom and out of the box options - Interactive Gantt - Easy to link conversation to project tasks - Flexible project templates for team re-use - Custom fields - Amazingly supportive Mavenlink team!!

Cons: While these are my biggest cons, I also know there's improvements on the way: - Building a project plan takes a little getting used to if you're a diehard Microsoft Project person. - Timer doesn't allow you to switch between tasks very easily. - Can't easily export project plan or Gantt in a nice view.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

1-2 years

Mavenlink will save you tons of time and money!

Verified Reviewer  1st of July

David Panzarella, President at Devenio, Inc
Mavenlink is pretty awesome! Though it can seem a bit pricey, the tool itself covers a wide array of what our company needs on a daily basis: from project management to billing integration with our Quickbooks. When it comes customer service, you can get ahold of chat service within seconds any day or time of the week.

Pros: Project Management Milestone Management Task Management Resource Management Invoicing Planning App integration

Cons: Mobile app still needs work Pricey, but not that much in the grand scheme of things. Needs better scheduling views such as calendar or kanban style options

Rating breakdown
Value for money
Ease of use
Customer support

Time used

2+ years

Frequency of use


Likelihood to recommend


Recommendations to others considering Mavenlink

Mavenlink can be a "be all" solution for nearly any business. From project management to invoicing, it just works!

Intuitive, flexible and holistic

Verified Reviewer  31st of March

Chris Berry, Copywriter at Dauntless
The folks at Mavenlink have clearly thought every possible eventuality faced by a user on their platform – most of the time, it's a bit like they're in your head and understand what you want to do. Which is nice – the product allows me to track time in multiple ways, and I don't feel too restricted. Editing time entries is also quick and easy. My company uses Mavenlink for: – Project Management – Project Portfolio Management (PPM) – Professional Service Automation ...and so far, it's helped tremendously to all three of the above areas, and beyond.

Pros: As en end-user (and not an admin user for our agency), Mavenlink helps me stay on top of my deliverables, timeframes and deadlines – the automated email notifications only improve on this. It does this much more effectively than other software we've tried in the past. Having something like the Time & Expenses tab is also very helpful.

Cons: Though the demo videos/webinars provided by Mavenlink are helpful, there aren't any guided walkthroughs for when you use the system as a new user. So if you don't put in the time to find your way around, this could be off-putting (at least for some). Little hints, tips, and highlights of things easily missed could be really helpful, especially as (for some new users) there's already a lot of information to digest.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

Less than 6 months

Mavenlink has helped us to move forward ...

Verified Reviewer  30th of March

Julie Ferrand, Project Manager at Dauntless Agency
I spent a lot of time setting searching for a project management tool that worked well within our company, gave us all the information we were looking for, was easy to work with, looked good and didn't force us to change our existing processes and ways of doing things. Mavenlink was the only software that even came close to our needs and since we started using it, it has really changed things around for our company. Thanks to all the information & financial insights that Mavenlink delivers, we are finally able to make decisions that are based on facts instead of gut feeling.

Pros: Mavenlink is very user-friendly and made it really easy for us to introduce the software to our staff. All information is kept in one place, which makes information-sharing much easier and everyone on the project has a better and more realistic idea of timelines, deliverables, allocated time etc. The support and customer service has been excellent so far, so a big thank you to Vanessa! The live chat is very useful and I also love that Mavenlink listens to its clients' feedback and uses their experience to improve the functionality.

Cons: The integration with Quickbooks UK is still very basic so we can't really make use of it at the moment. The time tracking could also be simplified as it can get a bit confusing.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

6-12 months


Verified Reviewer  25th of February

Antonio Pace, titolare Top Service


Rating breakdown
Value for money
Ease of use
Customer support

Time used

Less than 6 months

HAppy Mavenlink user

Verified Reviewer  3rd of February

Tiffany Jayne, Project Manager at Adjacent Solutions LLC
As a Project Manager, I'm so excited that our company recently started using Mavenlink. I'm still in the learning stages but can already tell that Mavenlink is going to save me so much time, an amazing amount of time. I can't wait to dive in and learn more. The training that our Client Success manager has given us has been top notch. We have also successfully used live chat a number of times and when I submitted a support ticket for a question, the response time was very quick, the question was thoroughly answered and the follow up was quick and thoughtful. Kudos Mavenlink! I'm so glad that our company found you.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

Less than 6 months

Great Product to Bring the Team Together

Verified Reviewer  15th of January

Vice President (Telecommunications company, 1-10 employees)
Since our startup we've used basic spreadsheet tools to capture and analyze data. It was possible to generate project metrics and profitability, but the process was cumbersome. That information is just a click away now. We've also eliminated much of the possibility of our employees entering time to the wrong codes with the task assignment functions.

Pros: Our organization includes some office staff, but is mostly made up of remote employees on our client's project sites. Mavenlink has given us a great tool for communicating with our team, as well as capturing time and expense entries via the Cloud. Our employees really like the interface and the ability to log time and expense from their mobile devices. Also, we've found the online workspace to be of great value in transmitting and archiving information and files. Our implementation included support from Laura Pierce and her BIASS team. Laura led us thru integrating our processes with the capabilities of the tool via a weekly meeting. Action items were identified and quickly addressed. Laura was always there to assist with answering questions and being a sounding board for my ideas. It was also a neat experience to have the BIASS team use the Mavenlink tool to setup and manage the BIASS project.

Cons: Most of the opportunities I see with the tool could be considered enhancements to the time and expense processing function and invoicing processes. These include: * More flexibility in the Admin's abilities to review, edit and approve project charges in the invoicing cycle would be helpful. *The ability to provide greater detail of expense charges on the invoice (which is a current action item with Mavenlink for us), and * The ability to push transactions that are not time and expense entries, such as taxes, unit bill amounts, etc. to QuickBooks would be helpful.

Rating breakdown
Value for money
Ease of use
Customer support

Time used

Less than 6 months


Frequently used together

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GetApp Analysis

Growing a business requires more than just a good strategy and a keen financial sense. It requires the right tools. Mavenlink is a cloud-based solution that combines advanced project management, resource planning, collaboration, and financial tools into a single platform. With detailed time tracking, expense management, and budget management features, business owners can improve both productivity and profitability.

Mavenlink’s integrated business and project management software enables businesses of all types and sizes to stay in control throughout the complete lifecycle of their projects. Service businesses can take advantage of enterprise-grade software, with advanced features for team collaboration, task management, file sharing, time and expense management, and Gantt timeline management.

What is Mavenlink?

At its core, Mavenlink is a tool for helping businesses focus on growth. The platform’s advanced project management, financial management, timeline management, resource management, and analytics and reporting features all serve the common purpose of enabling users to run their organizations with enterprise-level efficiency.

When businesses use Mavenlink, they’re able to work together with anyone, anywhere, at any time. Using the business management software’s emerging technology, organizations are able to run more effectively. This increase in performance output tends to boost profitability, which is always a desired side effect for businesses.

Main Features

Manage Multiple Projects

When it rains, it pours. Most business professionals are expected to juggle multiple projects simultaneously, without dropping the ball with regard to the important tasks and milestones that must be met to keep clients happy.

Create a new project to get started using Mavenlink, making sure to select whether you’re the provider or the customer in a given setup. You can use project templates to quickly populate a project’s tasks, or add tasks manually. Mavenlink gives you the option to add a due date for the project, and to invite key players within your organizations who are also responsible for working on the project. Only these colleagues will be able to see the details of the project that you have uploaded.

Collaborate with Teammates

Mavenlink centralizes and prioritizes conversations, activities, and tasks within a unified platform, which means business users can spend more time communicating with one another and less time struggling to stay organized.

Post a message in your Activity Stream to collect contributions from teammates who are working together with you on a project. Mavenlink gives you the option to view all your projects in a global feed or view projects individually in separate project feeds. In addition to posting written comments, you can also attach Google files or upload your own files within an Activity Stream.

Prioritize Tasks

Tasks are an incredibly important part of collaborative work, which is why Mavenlink developed a series of task management features for its users. Drag-and-drop prioritization allows companies to re-order tasks based on the level of importance or in order of due dates. Meanwhile, time and budgets are also tracked and reported on the task level.

Click on the Task Tracker tab to view the tasks that have been set up for a specific project you’re working on. In addition to creating basic tasks with due dates and tags, you can create subtasks that add granularity to project tasks and deliverables. Mavenlink allows you to sync your tasks into a convenient location with Google Tasks, as well.

Use Gantt Charts

Gantt charts allow businesses to create dependencies between tasks. The visual timelines that users create by enabling Gantt charts help organizations get a better handle on where various projects stand in relation to one another. Gantt charts are especially useful for identifying resources, tasks, and dates at the beginning of a project.

View your Gantt charts to quickly assess the status and progress of any project you’re affiliated with. From the Gantt View, you can define how two tasks are related to one another, and you can assign dependencies. When a project timeline or scope changes, Mavenlink’s “Cascade Changes” feature automatically adjusts all dependent tasks to reflect the changes that have been made.


Mavenlink offers a number of integrations with popular providers. The integrations most frequently taken advantage of by Mavenlink users are those with JIRA, Infusionsoft, FogBugz, QuickBooks Online, Google Apps, PayPal, Salesforce, and Zendesk.


In addition to a free trial plan, Mavenlink offers two tiers of pricing. Organizations that opt for Team accounts can expect to pay $4 per user, per month. Larger businesses will want to consider Premier accounts, with custom pricing options.

Bottom Line

  • Combines project management, resource planning, collaboration, and financial tools.

  • Helps service businesses improve productivity and profitability.

  • Detailed time tracking, expense management, and budget management features.

  • Group collaboration encourages colleagues to stay on task.

  • Allocate resources to tasks and deliverables.