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ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

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ProWorkflow Pricing, Features, Reviews and Alternatives

ProWorkflow product overview

Price starts from

20

Per month

Per Feature

What is ProWorkflow?

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget. Subscribe with 2 users or more and get unlimited users for the first 30 days of your subscription!

Key benefits of using ProWorkflow

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Collaboration:
Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Knowledge Base
Chat
Email/Help Desk
Phone Support
FAQs/Forum
24/7 (Live rep)

Training options

Live Online
Videos
Documentation

ProWorkflow pricing information

Value for money

4.4

/5

247

Starting from

20

Per month

Per Feature

Pricing options

Free plan
Subscription
Free trial
Pricing range

Value for money contenders

ProWorkflow features

Functionality

4.2

/5

247

Total features

184

30 categories

Most valued features by users

Task Management
Collaboration Tools
Projections
Task Progress Tracking
Prioritization
Reporting & Statistics
Activity Dashboard
Alerts/Notifications

Functionality contenders

ProWorkflow users reviews

Overall Rating

4.5

/5

247

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.58/10
Rating distribution

5

4

3

2

1

138

89

18

2

0

Pros
Connects seamlessly with xero. I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me.

SC

Sarah C.

Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool.

AR

Anonymous Reviewer

ProWorkflow is the administrative backbone of my business. At a glance I can see where a project is, how much time has been spent on it, what tasks have been completed and which ones are outstanding.

LD

Leah D.

Cons
So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint.

LD

Leah D.

I dislike the fact that contractors cannot track time in the software.

LD

Leah D.

Reporting section customizing reports is difficult without assistance from proworkflow.

ES

Elliott S.

Overall rating contenders

Overall Rating

PWF user for years

Reviewed 10 months ago

Transcript

Chuck P.: I'm Chuck. I'm a creative director. I would give ProWorkflow a four out of five. For more reviews...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Bring on tick Friday - Love ProWorkFlow

Reviewed 4 years ago

Our team are able to collaborate more. We have a greater transparency with clients & are overall much productive.

Pros

Our team are able to collaborate & we are able to manage both projects (development/design) as well as monthly recurring tasks (agency social media posting/community management). ProWorkflow weekly workload app is a life saver & the team proactively have a "tick Friday" were we go home early if all boards are cleared and completed. Our business is able to see where the profitability lies within our services & where we can make improvements. Highly recommend this tool due to its ease of use & flexibility.

Cons

For recurring tasks / monthly repetitive services of an agency you cannot just duplicate a current "project" and rename it. This would be an awesome time saving feature to have.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

QA Graphics-Pro Work Flow Review

Reviewed a year ago

Overall Pro Work Flow has been a great experience. Their online chat and help service always helps when I'm stuck trying to update something or do something specific in a report. My customers have found it very easy to use as well which is a huge plus for me as we deal with hundreds of clients a month and multiple clients per project. The ability for me to be the administrator and to see everything for messaging, time reporting, time auditing, etc has also been a great tool for our business as well for my team.

Pros

I like the ease of functionality on this software. I love being able to toggle between my work and my users and the ability to categorize projects, tasks, etc. The archive function is amazing and very easy to use. The ability to communicate between customers and my staff with the software is very smooth as well. Also, the ability of my customers to respond directly in their email inbox was a game changer. In the world where everyone has a million sites and passwords to remember, they don't necessarily have to remember this one in order to do business with us. My [SENSITIVE CONTENT HIDDEN] and I also really like the reporting that is available for staff time reporting, monthly project updates, etc.

Cons

I feel like the app could use work. Honestly I don't use it and my clients tend not to use it as well. It's a bit hard to navigate to specific projects and the view is a lot different than the website so it's hard to communicate with them where they need to go.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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Good start but still a lot to be implemented

Reviewed 4 years ago

Whilst PWF has potential and I'm sure the intention to rectify and further develop the software is there, in it's current format it does not meet our business needs, requiring us to use external software sitting outside of PWF's functionality. It appears to be set up for a niche market and would do well to expand its capabilities to provide fuller functionality for all clients.

Pros

I've been using PWF for a year now and see there is potential for this to be a convenient, easy to use tool once development improvements have been implemented. The support staff are friendly and provide assistance where possible. The software enables us to pay per user and grants multiple users to access the platform with individually allocated access rights, allowing us to set security levels pending the role of the user and adjust our monthly payments pending the number of consultants we currently have on board. You are able to live track time which is helpful for our consultants in allocating to billable projects. Review of time entered and staff workload is also a useful function.

Cons

I feel this software is still in its developmental stage and has a lot of improvements to be implemented. For example, integration with MYOB is poor and non usable, invoicing fields need expanding (ie choice of PO or street address, ABN field for recipient, etc), templates and emailing tools are very basic and limited, contact listings are restrictive and missing vital fields (ie ABN, PO Box, etc)...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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I've tried everything else... ProWorkflow is the cream of the crop

Reviewed a year ago

I've been a customer for many years. I feel like a value to the company with the communication I get from you guys and support. I love how you take feedback and actually make your product better based on our suggestions. It makes me feel like I'm a part of building this great software.

Pros

The customization is unmatched. You can really make this exactly what you need it to be. I have a very creative and visual brain but need to stay organized. This allows me to create what works best for my brain and has changed the game for onboarding clients, running projects and much more. I now come across like a type-a CEO.

Cons

I wish there was more automation. That would be really great. I had tried out dubsado for this, but it is a really crap product in comparison. It automates and love the templates they had, but when it came to project management, there's no comparison.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

ProWorkflow is the best task management tool

Reviewed a year ago
Pros

Easy to use Easy to customise Easy to track time and projects Connects seamlessly with xero I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me :)

Cons

Sadly there is no pause button on the timer When invoices transfer to xero they keep the hourly rate - so I can't activate auto invoice reminder in xero otherwise i have to remove that rate off each task (no time for that) Large scale project management and team communication tools could have improvements made

ProWorkflow FAQs and common questions

Q. What type of pricing plans does ProWorkflow offer?

ProWorkflow has the following pricing plans:
Starting from: $20.00/month
Pricing model: Subscription
Free Trial: Available


Q. Who are the typical users of ProWorkflow?

ProWorkflow has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


Q. What languages does ProWorkflow support?

ProWorkflow supports the following languages:
English


Q. Does ProWorkflow support mobile devices?

ProWorkflow supports the following devices:
Android, iPad, iPhone


Q. Does ProWorkflow offer an API?

Yes, ProWorkflow has an API available for use.


Q. What other apps does ProWorkflow integrate with?

ProWorkflow integrates with the following applications:
Microsoft SharePoint, MYOB Business, Dropbox Business, Zapier, QuickBooks Online Advanced, OneDrive, Google Workspace, Google Drive, Box, FreshBooks, Quickbooks Online, Google Calendar, Xero, Microsoft Excel


Q. What level of support does ProWorkflow offer?

ProWorkflow offers the following support options:
Knowledge Base, Chat, Email/Help Desk, Phone Support, FAQs/Forum, 24/7 (Live rep)

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