ProWorkflow Software Pricing & Features

ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

4.42/5 (215 reviews)

ProWorkflow overview

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget.

Whether you're a small marketing agency, global IT enterprise or a busy accounting practice; our customisable platform will save you hours of ambiguity so you can focus on what's important - growing your business!
www.proworkflow.com

Pricing

Starting from
$10/month
Pricing options
Free trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Canada, United Kingdom

Supported languages

English
ProWorkflow screenshot: ProWorkflow's personalized homepage dashboardIntroduction to ProWorkflowProWorkflow screenshot: ProWorkflows's centralized project collaboration pageProWorkflow screenshot: ProWorkflow's simple task to-do listProWorkflow screenshot: ProWorkflow's gantt styled timeline chartProWorkflow screenshot: ProWorkflow's drag and drop timesheetThe Professional Plan

ProWorkflow reviews

Value for money
Features
Ease of use
Customer support
  4.3
  4.0
  4.2
  4.5
Tracey Larson

Overall ProWorkFlow services the needs of the business very well. However there is room to improve.

Used daily for 2+ years
Reviewed 2017-09-21
Review Source: Capterra

The benefits of day to day performance of PWF software far outweighs the lack of adequate financial reporting. Appreciating that this tool is project management / scheduling focussed, some basic cost analysis is necessary when scheduling projects which have gone over estimates,etc. Overall, we are satisfied with the product and would happily recommend it to people we know as being one of the better ones to consider. Project management, work scheduling, standard reports, quality of support service; response times to emails; time sheets; time widget;

Read the full review


ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

Anonymous

Well-priced Intuitive Platform with Excellent Support

Reviewed 2016-01-26
Review Source: GetApp

Our marketing agency had evaluated time tracking tools in the past and ended up scrapping the tool shortly after installation due to lack of support from the vendor. It was a significant time and money investment that was essentially wasted. With that history, we approached a new tool with great caution and extreme due diligence. Unless you are going to hire developers and build your own solution, there will always be compromises and a constant state of development and upgrades. We started with a list of 50 vendors, whittled it down to 5, and ultimately went with ProWorkflow. The PWF team is stellar. Beyond stellar really. From the get go, our contact Ivan was incredibly patient with our extreme due diligence. He was readily available to understand our needs and answer questions. Besides being impressed with the platform, we were very drawn to the lack of implementation fee or contract. Highly unusual compared to the other vendors we evaluated. We loved this commitment to happy customers and they have more than proven that they are interested in happy customers. Our Implementation Specialist Dena has been super helpful in getting everything set up correctly. Our Support Specialist Jack is easily accessible and often answers questions with a quick screencast which is super helpful. The platform itself is easy to use and the internal team has migrated to it well. We have set up over 20 project templates which has aided our project team tremendously saving time creating schedules and making the steps relatively consistent between projects. The design team loves having fully built out schedules with clear expectations and deadlines. One compromise we did have to make is in regards to reporting. Due to client agreements, we cannot give financial visibility of projects to all team members and the advanced plan didn't work for us as we have resources that span multiple clients. This has left some managers without the ability to pull their own reports which took some getting used to but they are adjusting. • Support. The PWF team is the gold standard of customer service!! • Value • Ease-of-use • Using the platform has broadened awareness of what it really takes to complete a project (both from a time and budget perspective) • Ability to estimate jobs prior to work commencing • Project templates • Organization-wide project visibility • Project and task visibility increases accountability because resources and deadlines are clearly articulated. • Scalable platform

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ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

Georgia Patrick

Powerful, Genius, Highly Tailored!

Used daily for 2+ years
Reviewed 2018-02-07
Review Source: Capterra

ProWorkflow is a big secret that people don't know about. I have seen it all, and I have tried it all- You name the tool, and I've seen it. I have been continuously looking for the exact thing that would work for my situation, making me a national expert on what other tools are out there and ProWorkflow does the job! What's great is that no one else has been able to steal this- ProWorkflow is genius - I understand that the first 30 days takes learning and I was committed to being a power user and thought it was amazing that someone would call me! The CEO himself as well! His dream and vision are clear, and it takes a particular kind of person to create this. My clients love the reports and how instantaneous it is. I tell my clients about ProWorkflow and when they into the tool and see what it's all about they go "what! this is couture software but at Walmart prices!! ProWorkflow is like my car- I know it's going to be there when I need it and work when I get in the car. ProWorkflow is powerful! The folks that thought this up - are geniuses and this goes back to one thing, the customer experience, and research and this is what the CEO did. He created ProWorkflow from the experience from the customer of the customer.

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ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

David Searns

Pro Work Flow is essential to our success

Reviewed 2015-06-30
Review Source: Software Advice

Pro Work Flow is very easy to use, yet very powerful management of projects, tasks, time and resources. We tried many other solutions before we found Pro Work Flow. Nothing worked. Some were too simplistic and couldn't provide real project management. Others were too cumbersome and added unnecessary complexity to everyone's daily work. Pro Work Flow provides an ideal balance of power and ease of use. It allows us to effectively manage hundreds of open projects across a team of more than 30 people, it makes time tracking a breeze, and it effectively organizes workflow for our project managers and creative team members.

Read the full review


ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

Lillie Ammann

Excellent tool

Used daily for 2+ years
Reviewed 2018-07-19
Review Source: Capterra

Other than not being able to keep track of invoices and payments, I love ProWorkflow. It is excellent for collaboration but also works well for solo use. It's the best way I've found to stay on track on multiple projects simultaneously.I love how easy it is to manage multiple projects. I can keep track of where I and my associate are on any job. Even when I work alone on a project, I use ProWorkflow to keep track of every step. Having an archive of all previous projects, including related documents, is very useful. Being able to create templates for tasks, invoices, etc. saves a lot of time and effort. Although I rarely have any problems, when I have had issues, customer service has been outstanding.

Read the full review


ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

ProWorkflow pricing

Starting from
$10/month
Pricing options
Free trial
Subscription

Solo: $10 per staff user per month
- designed for Freelancers
Professional: $20 per staff user per month
- most popular
Advanced: $30 per staff user per month
- perfect for Enterprise
Client and Contractor access is free on all plans.
Professional and Advanced plans include unlimited active projects.

Pricing Comparison

How does ProWorkflow compare with other Project Management & Planning apps?

Subscription plan?

ProWorkflow



97% of apps offer a
subscription plan

Free trial?

ProWorkflow



92% of apps have a
free trial

Free plan?

ProWorkflow



40% of apps have a
free plan

Pricing Comparison

Project Management & Planning app prices shown are $/month




ProWorkflow Pricing Reviews

Pros
  • Ease of tracking time, creating projects and tasks.
  • Feature rich. Looks great. Easy to use. Good for my business.
  • Provided the basics which I was looking for and was in my price range.
  • Comprehensive features. Ability to set up complex templates for workflows.
Cons
  • A little bit pricy.
  • Cost seems high per person for a small agency really adds up.
  • Its messaging to email. Especially hooking up with contacts outside PWF.
  • There are some things that the software was not able to do - but I managed to find work-arounds.
99%
recommended this to a friend or a colleague

ProWorkflow features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Collaborative Workspace
Commenting
Drag & Drop Interface
Gantt Charts
Prioritizing
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Task Management
Task Tracking
Third Party Integration
Timesheets

Progress Tracking (86 other apps)

Competitor Feature Comparison

@mentions
API
Access Control
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Reporting
Assessment Management
Asset Management
Assignment Management
Assignment Tracking
Audit Trail
Automatic Notifications
Automatic Reminders
Availability Management
Billable Hours Tracking
Bug Tracking
Calendar Management
Charting
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Completion Tracking
Configurable Workflow
Contact Database
Contact Management
Contractor Management
Custom Fields
Customer Accounts
Customer Database
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
Event Management
File Management
File Transfer
Forecasting
Gantt Charts
IT / Software Projects
Invoice Management
Invoice Processing
Job Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Personalized Profiles
Pipeline Management
Planning Tools
Prioritizing
Process Management
Progress Tracking
Project Accounting
Project Development
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reporting & Statistics
Resource Management
Role-Based Permissions
SSL Security
Scheduled Reporting
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Subcontractor Management
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Time / Task Reporting
Time Tracking by Client
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
Learn moreCompare App
@mentions
API
Access Control
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Reporting
Assessment Management
Asset Management
Assignment Management
Assignment Tracking
Audit Trail
Automatic Notifications
Automatic Reminders
Availability Management
Billable Hours Tracking
Bug Tracking
Calendar Management
Charting
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Completion Tracking
Configurable Workflow
Contact Database
Contact Management
Contractor Management
Custom Fields
Customer Accounts
Customer Database
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
Event Management
File Management
File Transfer
Forecasting
Gantt Charts
IT / Software Projects
Invoice Management
Invoice Processing
Job Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Personalized Profiles
Pipeline Management
Planning Tools
Prioritizing
Process Management
Progress Tracking
Project Accounting
Project Development
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reporting & Statistics
Resource Management
Role-Based Permissions
SSL Security
Scheduled Reporting
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Subcontractor Management
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Time / Task Reporting
Time Tracking by Client
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
Visit WebsiteCompare App
@mentions
API
Access Control
Accounting Integration
Accounting Management
Activity Dashboard
Activity Management
Activity Tracking
Ad hoc Reporting
Assessment Management
Asset Management
Assignment Management
Assignment Tracking
Audit Trail
Automatic Notifications
Automatic Reminders
Availability Management
Billable Hours Tracking
Bug Tracking
Calendar Management
Charting
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Completion Tracking
Configurable Workflow
Contact Database
Contact Management
Contractor Management
Custom Fields
Customer Accounts
Customer Database
Customizable Branding
Customizable Reporting
Customizable Templates
Dashboard Creation
Data Import
Data Import/Export
Data Synchronization
Data Visualization
Deadline Tracking
Development Tracking
Discussion Board
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
Event Management
File Management
File Transfer
Forecasting
Gantt Charts
IT / Software Projects
Invoice Management
Invoice Processing
Job Tracking
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Personalized Profiles
Pipeline Management
Planning Tools
Prioritizing
Process Management
Progress Tracking
Project Accounting
Project Development
Project Estimating
Project Management
Project Notes
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reporting & Statistics
Resource Management
Role-Based Permissions
SSL Security
Scheduled Reporting
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Subcontractor Management
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Template Management
Third Party Integration
Time & Expense Tracking
Time / Task Reporting
Time Tracking by Client
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
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Mobile apps

iOS App

98 reviews

See all iOS Apps

Requires iOS 3.1 or later. Compatible with iPhone, iPad, and iPod touch.

Android App

0 reviews

See all Android Apps

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Category Leaders ranking

Reviews
Integrations
Mobile
Functionality
Security

#8 in Time & Expense

View full ranking
61
13
14
17
6
11

#17 in Project Management

View full ranking
60
12
12
13
12
11

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

ProWorkflow also features in these categories:

Facebook App SoftwareSocial Media Marketing SoftwareBusiness Process Management (BPM) SoftwareContent Management System (CMS) SoftwareAdvertising SoftwareCampaign Management SoftwareApplications Suite SoftwareBusiness Plan SoftwareProduct Lifecycle Management SoftwareProfessional Services Automation (PSA) SoftwareWeb Collaboration SoftwareConsulting SoftwareProfessional Services SoftwareFile Sharing SoftwareBusiness Workflow SoftwareProject Collaboration SoftwareTask Management SoftwareTime Tracking SoftwareProject Portfolio Management SoftwareIssue Tracking SoftwareBusiness Management SoftwareDashboard SoftwareAgile Project Management SoftwareVisual Project Management SoftwareDisplay Advertising SoftwareProduct Roadmap SoftwareProduct Management SoftwareMarketing Planning SoftwareBug Tracking SoftwareIT Project Management SoftwareResource Management SoftwareEnterprise Content Management SoftwareProduction Scheduling SoftwareProject Tracking Software

GetApp Analysis

Developed more than a decade ago with the goal of supporting the internal workflows and communication needs of growing organizations, ProWorkflow has expanded to become an all-in-one platform for businesses that need project management solutions. The cloud-based project management system works to reduce waste and operational inefficiencies within organizations, with time tracking, task management, and other tools that facilitate collaboration between managers, staff, clients, and contractors.

Small and mid-size businesses can use ProWorkflow to collect detailed work records, while also organizing jobs and delegating tasks in an efficient manner. The platform’s Timeline and Availability tool gives users the ability to review and reschedule projects with the click of a button, while mobile features for smartphones and tablets satisfy the demands of organization leaders who are always on the go.


What is ProWorkflow?

ProWorkflow is an online project management solution for small to mid-size businesses. The platform has been designed to include features for managing workflows and tracking time, which are two common struggles faced by growing organizations. Users can assign start and due dates for particular tasks, they can allocate certain amounts of time, and they can generate detailed reports showing how close their employees are to meeting those estimates. A time tracker widget is available to make tracking time even easier for people who use Mac or Windows.

ProWorkflow is most frequently used by businesses in the technology, creative, marketing, government, community, education, and health industries. Production managers, executives, employees, clients, and contractors all benefit from this platform, as they can become more efficient in their roles when they take advantage of the project management features that the app provides. For example, ProWorkflow gives managers an easy way to record work content for multiple projects and delegate tasks to the most capable employees. Its App Store is available to extend the functionality of the platform, as well.


Who is ProWorkflow for?

  • Experience level: All experience levels
  • Industry: Technology, creative, marketing, government, community, education, and health
  • Business size: Small businesses and mid-size businesses
  • Departments/roles: Production managers, executives, employees, clients, and contractors
  • Budget/point: Starting at $10 per month
  • Example customers: NV Interactive, Fourth, Lines In Design, Euphoria Telecom

Main features

Timeline

ProWorkflow uses a Gantt drag-and-drop interface to easily schedule (and reschedule) both projects and tasks. Individual items can be placed on a project Gantt chart, where workload calculations are seamlessly run to ensure all team members are working at optimum efficiency. Color-coded bars are used to demonstrate which projects and tasks are in progress, completed, or past due.

In the event that a particular project or task is running behind schedule, you can revisit your timeline and quickly reschedule certain tasks or due dates. ProWorkflow gives you the flexibility to move single items or multiple items at one time, while comprehensive filters limit the noise and bring you the information you need.

Timesheets

Timesheets are used to track time, and they play an integral role in the ProWorkflow platform. Users can track time and move time entries into different positions with drag-and-drop functionality. They can also enter bulk time records. Timesheet reports can be printed or exported at a moment’s notice.

To use Timesheets, just select any task and drag the task onto the Timesheet. That action will allow you to track time and record time records. Manually start and stop the timer as you make your way through the workday, and ProWorkflow will automatically allocate the time you’ve spent on the specific project or task. ProWorkflow also makes it possible to set working hours and generate summary reports.

Project Dashboard

ProWorkflow keeps all project information on one dashboard, which makes it easier for users to quickly find the details they need. Project dashboards can be viewed by assigned employees, clients, and contractors. They can be setup to include tasks, time tracking, messages, files, quotes, and invoices.

From your dashboard, you can manage resources, time, and cost. You can also access ProWorkflow’s messaging tool, which allows you to collaborate securely with clients or contractors through the cloud. Clients can also submit Project Requests through ProWorkflow, however you still maintain total control over how projects are managed and tasks are assigned.

Mobile

In today’s work environment, mobile solutions are a requirement. ProWorkflow gives professionals a way to manage projects and tasks from their smartphones and tablets. In addition to basic project management features, users also have access to time tracking and task management tools.

Download shared files and send messages to colleagues about the status of any tasks you’re working on through ProWorkflow’s mobile messaging system. Reporting tools allow you to track the status of projects and view upcoming projects while you’re on the road or before you agree to add anything more to your plate. You can also track time, approve project requests, download files, and access contact details for clients through your mobile device.


Integrations

With the ProWorkflow API, organizations have the flexibility to create their own custom apps and integrate existing ones. ProWorkflow’s App Store includes a number of useful tools to extend the functionality of the platform. ProWorkflow also integrates with popular third-party business apps like Quickbooks, Xero, and Invoice Plugin Quotes.


Pricing

Multiple pricing plans are available to meet the needs of businesses. ProWorkflow’s most lightweight plan is its Solo plan, which costs $10 per month, per user. The Professional plan costs $20 per month, per user. The Advanced plan costs $30 per month, per user. A 14-day free trial is available for new users with no credit card required.


Bottom line

  • Collaborate on tasks with clients and contractors
  • Manage company projects remotely
  • Plan projects and tasks by assigning start dates and allocating time.
  • Create invoices from time records
  • Give employees access to information pertaining to allocated tasks

Videos and tutorials

ProWorkflow Tutorial Videos from GetApp

Hosted by
Jimmy Flores

Additional information for ProWorkflow

Key features of ProWorkflow

  • Centralized Project Collaboration
  • Project notes
  • Flexible Project Templates
  • Summary reports
  • Easy Task scheduling and tracking
  • Availability for staff time management
  • Branding & configuration
  • Contact & company search
  • Permission-based access, free client access
  • Messaging & file sharing
  • Time tracker widgets for desktop
  • Notifications & alerts
  • Timesheet entry options
  • Quotes & invoices
  • Gantt style timeline
  • Import Contacts & other data
  • Android & iPhone apps
  • Individual & overview reports
  • Free training & support
  • Audit trail
  • Custom & secure client portal
  • Client database
  • Customer database
  • Pipeline management
  • Timesheet management
  • Timeline management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Task management
  • Communication management
  • Contact management
  • Employee management
  • Client management
  • Customisable workflows
  • Template management
  • Invoice management
  • Quotation management
  • Data security
  • Secure data storage
  • Widget add-on
  • Third party integration
  • Xero, Quick Books, MYOB, FreshBooks, Kashflow
  • Drag tasks and projects for easy completion
  • Gantt-type charts
  • Track Task progress
  • Visibility of staff hours
  • Easy to-do lists to keep organised
  • Assignment Management, Task Management
  • Manage and customise workflows
  • Track time spent on projects to stay on track
  • Customisable & accurate reporting
  • Upload and Download files
  • Notifications For Tasks & Deadlines
  • Chart your progress
  • Customisable levels of importance
  • Simple & Fast Project Management Tool

Benefits

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Collaboration:
Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.