ProWorkflow Pricing, Features, Reviews & Comparison of Alternatives

ProWorkflow Reviews

ProWorkflow

Online project management tools

4.61/5 (33 reviews)   Write a review
   26 people use this
4,005     2,436
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ProWorkflow GetRank

Reviews
Integrations
Mobile
Media
Security

#19 in Project Management

View full ranking
53
15
11
13
4
10

#19 in Project Collaboration

View full ranking
52
15
9
13
5
10

#19 in Task Management

View full ranking
51
15
9
12
5
10

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

ProWorkflow Screenshots (12)

ProWorkflow Pricing

Starting from: $10.00/month

Pricing model: Subscription

Free Trial: Available (No Credit Card required)

Solo: $10 per staff user per month - designed for Freelancers Professional: $20 per staff user per month - most popular Advanced: $30 per staff user per month - perfect for Enterprise Client and Contractor access is free on all plans. Professional and Advanced plans include unlimited active projects.

View Pricing Plans

Key Features of ProWorkflow

  • Email and system alerts for projects and tasks
  • Your personal dashboard of projects and tasks
  • Receive messages and alerts by email
  • Gantt style timeline of projects and tasks
  • Send messages to staff, clients and contractors
  • Manage unlimited projects
  • Project, task and time reports
  • Track projects and tasks easily
  • Setup task recurrences
  • Comprehensive reporting
  • Allocate staff resources to projects and tasks
  • Easy time tracking and timesheets
  • Track expenses on projects
  • Full restful API
  • Create invoices and quotes
  • Web based allowing you to manage your company remotely
  • Get organized with the Project Manager, & assign tasks
  • Templates
  • Dashboards and status summaries
  • Easy scheduling
  • Availability tool
  • Branding & configuration
  • Contact & company search
  • Permission based access
  • Messaging & file sharing
  • Time tracker widgets for desktop
  • Notifications & alerts
  • Timesheet entry options
  • Quotes & invoices
  • Gantt style timeline
  • Import Contacts from template
  • Mobile & iPhone application
  • Individual & overview reports
  • Open API
  • Free training and support

Security and privacy

Encryption

Yes
Encryption of sensitive data at rest
Yes
HTTPS for all pages

Access control

No
Multi-factor authentication options

Data policy

Yes
Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

ProWorkflow Overview

ProWorkflow is a fast and straightforward project management, workflow and time tracking software for small to medium sized businesses. Our app has been designed from the ground up with your most important asset in mind: Your staff!

ProWorkflow enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks. Scheduling is simple with the Timeline and Availability Tool giving detailed information. Historical data in ProWorkflow allows you to measure and analyze your company performance so that you can streamline to improve profit margins.

Solo: $10 per staff user per month
- designed for Freelancers
Professional: $20 per staff user per month
- most popular
Enterprise: $30 per staff user per month
- perfect for Enterprise

Client and Contractor access is free on all plans.
Professional and Enterprise plans include unlimited active projects.
  www.proworkflow.com

Specifications

Intended Users
Freelancers, Large Enterprises, Mid Size Business, Non Profits, Public Administrations, Small Business
Devices Supported
Android, iPhone-iPad, iPhone, Mac, Windows, Web-based, Windows Phone, Mobile Web App
Supported Countries
Asia, Australia, Canada, Europe, Germany, Latin America, Middle-East and Africa, United Kingdom, United States
Supported Languages
English
Support Options
FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials
Certifications
TRUSTe

Benefits

Increase your productivity, ProWorkflow is designed to help you make the most of your company's time, by efficiently managing your workflow. Managing time effectively within your company will help deliver projects on time, on budget and increase profits. Whether you need to manage projects, track time, view a timeline, store information, check availability, assign work to staff or contractors, or simply regain control, ProWorkflow will come to the rescue! ProWorkflow is simple to setup and easy to use, it is a scalable platform and can grow as you do!

ProWorkflow Reviews & Ratings

User ratings

(22)
(9)
(2)
(0)
(0)

Rating summary

Overall rating
Ease of use
Value for money
Customer support

Excellent - after using and testing many PM systems

Verified Reviewer  2nd of February 19:26

Richard Jaques, Software Development and eCommerce
Made for web designs, developers and anyone that has a lot going on! Here's a quote "Nathan and I rarely get excited about project management software but..... we are enjoying ourselves!!!!!" Proworkflow makes an easy and fun job of everything. From creating quotes, to easily converting them to projects and tasks, then creating invoices from time, quote or just on the fly. We've tried a huge list of systems over the years and in these early days I am incredibly impressed.

Pros: Feels like it was built for us - we're already saving time and energy. I like: Quotes Invoices Task and projects - we're working differently due to the software, much better in fact Messaging we have yet to use but it looks very good Xero integration is excellent! Reports I have hardly used but also look excellent

Cons: None yet! Everything is easy and clear and all the issues I have come up against have a good solution.

Rating breakdown
Ease of use
Value for money
Customer support

Great project management tool

Verified Reviewer  28th of January 17:47

Nick Chaney, Account Executive at INRG
PWF has been a great asset for us to have easy access to all client projects and track where those projects stand. We've been able to tailor the project briefs, project tasks, and project schedules to work effectively with a wide range of project types.

Pros: All project communication and files are in one place; Easy to find previous jobs for reference when planning; Customer service is always very friendly, efficient, and helpful

Cons: Reporting capabilities aren't as easy to adjust as project briefs, tasks, and schedules

Rating breakdown
Ease of use
Value for money
Customer support

Opens a powerful new world

Verified Reviewer  26th of January 22:16

Anthony Brindley, Helping you get the most from your websites
I've been looking around for all-encompassing project management systems for over 2 months now. Invariably things are missing, part-baked or an additional cost. ProWorkflow was the exception to the rule as it has it all beautifully interlinked and comprehensively covered. Time tracking, desktop widget, phone image uploads, contact management, project (and task) templates just for starters - amazing. Well done!

Pros: Where to start?! Let me first say that the customer service has been beyond anything I'm used to experiencing. The fact that, within an hour of my contacting support, they had tracked down and installed my logo AND branded my account without me even asking - made a huge positive impression. The amount of online videos which guide you through how things work is great, along with the interface itself being very intuitive. I love the fact that the mobile apps are free and really support constant usage of the website and help to get the maximum from it. The ability to add as many contractors and/ or clients a you like or need removes the restrictions imposed by many other Project Management systems and allows you to concentrate on delivering projects.

Cons: It can be a bit onerous to setup, simply because there is so much of the behemoth to configure to your business - but I believe this to be a one-time investment of time which will continue to reap rewards long into the future.

Rating breakdown
Ease of use
Value for money
Customer support

Well-priced Intuitive Platform with Excellent Support

Verified Reviewer  26th of January 16:37

Senior Account Supervisor (Marketing and Advertising company, 51-200 employees)
Our marketing agency had evaluated time tracking tools in the past and ended up scrapping the tool shortly after installation due to lack of support from the vendor. It was a significant time and money investment that was essentially wasted. With that history, we approached a new tool with great caution and extreme due diligence. Unless you are going to hire developers and build your own solution, there will always be compromises and a constant state of development and upgrades. We started with a list of 50 vendors, whittled it down to 5, and ultimately went with ProWorkflow. The PWF team is stellar. Beyond stellar really. From the get go, our contact Ivan was incredibly patient with our extreme due diligence. He was readily available to understand our needs and answer questions. Besides being impressed with the platform, we were very drawn to the lack of implementation fee or contract. Highly unusual compared to the other vendors we evaluated. We loved this commitment to happy customers and they have more than proven that they are interested in happy customers. Our Implementation Specialist Dena has been super helpful in getting everything set up correctly. Our Support Specialist Jack is easily accessible and often answers questions with a quick screencast which is super helpful. The platform itself is easy to use and the internal team has migrated to it well. We have set up over 20 project templates which has aided our project team tremendously saving time creating schedules and making the steps relatively consistent between projects. The design team loves having fully built out schedules with clear expectations and deadlines. One compromise we did have to make is in regards to reporting. Due to client agreements, we cannot give financial visibility of projects to all team members and the advanced plan didn't work for us as we have resources that span multiple clients. This has left some managers without the ability to pull their own reports which took some getting used to but they are adjusting.

Pros: • Support. The PWF team is the gold standard of customer service!! • Value • Ease-of-use • Using the platform has broadened awareness of what it really takes to complete a project (both from a time and budget perspective) • Ability to estimate jobs prior to work commencing • Project templates • Organization-wide project visibility • Project and task visibility increases accountability because resources and deadlines are clearly articulated. • Scalable platform

Cons: • Unfortunately we cannot give all team members visibility to the reporting features due to client confidentiality reasons. It puts an extra burden on the admins to provide reports (which is totally manageable at this time) but ideally you could set reporting permissions on a client level.

Rating breakdown
Ease of use
Value for money
Customer support

PWF for workload balancing and meeting deadlines

Verified Reviewer  26th of January 14:53

Kelly Nelson, Strategic Planning, Project Management, Process Improvement
Our large marketing department was having issues with workload balancing - swinging from overtime to downtime. Because of our poor workflow, we were also missing deadlines. We used PWF to solicit accurate time allocations from designers/writers, created task templates that clearly outlined our timeline and allowed us to set reasonable expectations for clients, and used several of the report tools for executive reporting and team member reporting. We are now much more efficient, streamlined, and have also used our new reporting tools to request additional budget/resources from management.

Pros: Great for resource / workload balancing Great reporting tools Easy and intuitive to use Fantastic customer service

Cons: Timeline/Gantt chart is difficult to download/manipulate Holidays/PTO need to be tracked manually Not efficient for document storage

Rating breakdown
Ease of use
Value for money
Customer support

Best-in-class customer service, flexible tool

Verified Reviewer  26th of January 13:46

Creative Systems Manager (Sporting Goods company, 1001-5000 employees)
We are currently using Pro Workflow as our project management tool for digital creative and marketing teams. After doing trials with several other vendors we decided to move forward with PWF, very satisfied with the tool itself, reporting options, clean UI...everything you would expect from a project mgmt system. What has been utterly astounding, though, is their quality of service. We have definitely "challenged" the breadth of the system and have truly enjoyed working with PWF as a partner...very quick response times, friendly support, attention to detail and customer (our) need. It is rare to find a vendor so helpful.

Pros: Can be customized in terms of reporting options, dashboards, etc which are especially helpful with management. Clean/simple UI makes training easy and experience in-app pleasant for users. Strong customer service. Stable.

Cons: Would like to see more flexibility in native dashboard (ability to add additional columns for sort). Does not have native annotation of creative comps.

Rating breakdown
Ease of use
Value for money
Customer support

Flexible and Reliable Project Management System

Verified Reviewer  26th of January 13:19

Ronald Tadross, CFA, Chief Financial Officer at Spark451
Our company has grown up on ProWorkflow, and it has helped us scale professionally. The system can do almost everything we need it to do, and functionality is always improving. Our biggest challenge is getting people to use it instead of random google docs and iCal, but that could just be human nature.

Pros: Functionality Reliability Customization

Cons: iCal and Quickbooks integration too manual, but doable

Rating breakdown
Ease of use
Value for money
Customer support

Prowork Flow really is an incredible tool

Verified Reviewer  26th of January 01:54

Mindy Stallings, Marketing Production Manager at Renovate America
I've used Prowork Flow at three companies. It has been key to helping me establish processes that keep our teams running fast, effectively and with ease. Everyone finds it to be a useful and easy tool to use from clients to designer and writers.

Pros: -Easy reporting -Incredible Dashboard -Ability for clients to request projects (this is HUGE) -Customer Service is top notch

Cons: I started with Prowork Flow several years ago and when it was starting there were some things that needed tweaks but they listened to their customers and have made the experience better and better.

PWF is pivotal to working online

Verified Reviewer  25th of January 00:57

Cherie Ladkin, Owner of Virtual Business Assistant NZ
ProWorkflow is the hub of our online Virtual Assistant office at Virtual Business Assistant NZ. We used a existing project template for collaborating on our website design and development project, and have created custom templates for our main services of Virtual Admin Assistant, Virtual PA and Virtual Sales & Marketing Assistant. Internal projects such as business planning, health and safety documentation have been created and are able to be tailored to clients needs. I was looking for a product that was easy to use, cost effective and most importantly would help me track projects, connect with clients, streamline my workflow process and enable progress reports and billing information. PWF does it all! It makes sense to keep all relevant information such as files, messages and information linked to a project or specific task and sharing with workers and clients as required. The Virtual Assistant is a fairly new concept in NZ, so I needed a product that made the process of outsourcing work to a VA and working online easy for my clients.

Pros: The online tutorials, one on one training, together with fast, friendly response from the support staff ensured that I got up to speed and was operating in no time.

Cons: It is hard to fault PWF. It is comprehensive but not too bulky. The only thing I can suggest is a few options for setting up task templates to allow for changes to the structure. I.e., adding or rearranging tasks in a large project.

very good!!

Verified Reviewer  1st of December, 2015 10:23

angelina olsin, deputy head
pro workflow is one of the handiest tools I have used so far. I am so glad I came across this software. it keeps me stay along the time line. it manages all my team work and my tasks in one place. we can also customize privacy for employees access, we can remove their ability to write or edit they can just view.

Pros: It is an efficient and easy interface to work with. Time tracking. Powerful Project management tools. keep the team connected

Cons: none so far. its good to use.

Rating breakdown
Ease of use
Value for money
Customer support

Articles

26 Nov 2015
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08 Dec 2014
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18 Jun 2014
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23 May 2014
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Videos

Frequently used together

Alternatives to ProWorkflow

Mavenlink
  • · e.g. Intacct, Netsuite, Quickbooks
  • · Project accounting: budgets, costs, margins
  • · Mobile support, expense reports & approvals
  • · Project budgets, costs, burn rates
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MavenlinkProject Management & Planning
Workfront
  • · Project Management
  • · Project Reports & Dashboards
  • · Resource Management
  • · Team Collaboration
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WorkfrontProject Management & Planning
Clarizen
  • · With Clarizen, enterprise companies gain robust PM
  • · Interactive Gantt Charts
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FAQs for ProWorkflow

Below are some frequently asked questions for ProWorkflow.

Q. What are the main features of ProWorkflow?

ProWorkflow offers the following features:

  • Email and system alerts for projects and tasks
  • Your personal dashboard of projects and tasks
  • Receive messages and alerts by email
  • Gantt style timeline of projects and tasks
  • Send messages to staff, clients and contractors
  • Manage unlimited projects
  • Project, task and time reports
  • Track projects and tasks easily
  • Setup task recurrences
  • Comprehensive reporting
  • Allocate staff resources to projects and tasks
  • Easy time tracking and timesheets
  • Track expenses on projects
  • Full restful API
  • Create invoices and quotes
  • Web based allowing you to manage your company remotely
  • Get organized with the Project Manager, & assign tasks
  • Templates
  • Dashboards and status summaries
  • Easy scheduling
  • Availability tool
  • Branding & configuration
  • Contact & company search
  • Permission based access
  • Messaging & file sharing
  • Time tracker widgets for desktop
  • Notifications & alerts
  • Timesheet entry options
  • Quotes & invoices
  • Gantt style timeline
  • Import Contacts from template
  • Mobile & iPhone application
  • Individual & overview reports
  • Open API
  • Free training and support

Q. How much does ProWorkflow cost?

We have the following pricing information for ProWorkflow:

Starting from: $10.00/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)

Q. Who are the typical users of ProWorkflow?

ProWorkflow has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Non Profits, Public Administrations, Small Business

Q. What languages does ProWorkflow support?

ProWorkflow supports the following languages:

English

Q. What type of pricing plans does ProWorkflow offer?

ProWorkflow has the following pricing plans:

Free Trial, Subscription

Q. Does ProWorkflow support mobile devices?

ProWorkflow supports the following devices:

Android, iPhone-iPad, iPhone, Windows Phone, Mobile Web App

Q. Does ProWorkflow offer an API?

Yes, ProWorkflow has an API available for use.

Q. What other apps does ProWorkflow integrate with?

ProWorkflow integrates with the following applications:

Xero, KashFlow, Dropbox, QuickBooks, Box, Google Drive, OneDrive, QuickBooks

Q. What level of support does ProWorkflow offer?

ProWorkflow offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials


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