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ProWorkflow

4.5
(249)

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Project Management & Time Tracking For Teams Of Any Size.

(122)

ProWorkflow Pricing, Features, Reviews and Alternatives

ProWorkflow FAQs

Q. What type of pricing plans does ProWorkflow offer?

ProWorkflow has the following pricing plans:
Starting from: $20.00/month
Pricing model: Subscription
Free Trial: Available

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Q. Who are the typical users of ProWorkflow?

ProWorkflow has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

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Q. What languages does ProWorkflow support?

ProWorkflow supports the following languages:
English

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Q. Does ProWorkflow support mobile devices?

ProWorkflow supports the following devices:
Android, iPad, iPhone

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Q. Does ProWorkflow offer an API?

Yes, ProWorkflow has an API available for use.

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Q. What other apps does ProWorkflow integrate with?

ProWorkflow integrates with the following applications:
Microsoft SharePoint, MYOB Business, Dropbox Business, Zapier, QuickBooks Online Advanced, OneDrive, Google Workspace, Google Drive, Box, FreshBooks, Quickbooks Online, Google Calendar, Xero, Microsoft Excel

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Q. What level of support does ProWorkflow offer?

ProWorkflow offers the following support options:
Knowledge Base, Chat, Email/Help Desk, Phone Support, FAQs/Forum, 24/7 (Live rep)

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ProWorkflow product overview

Price starts from

20

/user

Per month

What is ProWorkflow?

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget. Subscribe with 2 users or more and get unlimited users for the first 30 days of your subscription!

Key benefits of using ProWorkflow

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Collaboration:
Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Knowledge Base
Chat
Email/Help Desk
Phone Support
FAQs/Forum
24/7 (Live rep)

Training options

Live Online
Videos
Documentation

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Why am I seeing this?

ProWorkflow pricing information

Value for money

4.4

/5

249

Starting from

20

/user

Per month

Pricing options

Free plan
Subscription
Free trial
Pricing range

Value for money contenders

ProWorkflow features

Functionality

4.2

/5

249

Total features

182

30 categories

Most valued features by users

Task Management
Collaboration Tools
Task Progress Tracking
Alerts/Notifications
Activity Dashboard
Third Party Integrations
Prioritization
Reporting/Analytics

Functionality contenders

ProWorkflow users reviews

Overall Rating

4.5

/5

249

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.59/10
Rating distribution

5

4

3

2

1

138

91

18

2

0

Pros
Connects seamlessly with xero. I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me.
Excellent team integration, integration of financial and accounting software, but the best benefit for our purpose was the time tracking tool.
There's a free trial without having to enter a credit card, great customer service, robust UI that's relatively easy to use now and lots of great features.
Cons
So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint.
I dislike the fact that contractors cannot track time in the software.
Reporting section customizing reports is difficult without assistance from proworkflow.

Overall rating contenders

CP
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CHUCK P.

CREATIVE DIRECTOR

Design, 1-10 employees

Review source

Overall Rating

PWF user for years

Reviewed 2 years ago

Transcript

Chuck P.: I'm Chuck. I'm a creative director. I would give ProWorkflow a four out of five. For more reviews...

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Paul S.

Media Production, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The best online system we've ever used

Reviewed 5 years ago

It helps is keep track of our jobs, where we are at with them, hours worked - there's a few things we'd love to customise for our business in particular, but it's been our best friend in business for the last 6 years !

Pros

We used to use an in-house/server only program with Filemaker Pro that never had external access - now I can log in anywhere to send scripts to our voice over talent and keep on top of jobs, quotes and invoices - plus we use Xero, so it's great to have that integration with invoices.

Cons

There's a couple of quirks in the manner of it being web based, and I'd love to see templates for font sizes in messages and emails out of the system, and occasionally we have issues (not ProWorflow's issue) that some government departments reject the emails out of the PWF system and we have to double check they got them !

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Rob K.

Graphic Design, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Client, Project, Hours and Invoice Management ALL IN ONE!

Reviewed 5 years ago

For small business, managing the tasks at hand, the hours they took to do and then tracking invoicing and payments is a huge task that prevents one from doing what they love. ProWorkFlow makes the hardest part of running a business a breeze from ONE DASHBOARD!

Pros

I spent years searching for an integrated system to manage our small business projects, tasks, hours reports AND invoicing for years. All you find are solutions that do one maybe two of those things well. ProWorkFlow does ALL four simply and easily. I don't know how we'd do the work we do without it!

Cons

There are some features we don't use (like quotes) I wish could just be turned off and removed from the interface. I also wish there was more specific customizing of some of the forms and invoices (again for simplicity).

KS
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Kate S.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Hasn't had any major (and promised) updates in years.

Reviewed 6 years ago
Pros

Ease of use

Cons

This software hasn't evolved in the 3 years I have used it (across three different companies). The reports are not-intuitive and very static - easy things I want to track as the admin are difficult to build or don't produce exactly what I need without offline manipulation. Basic functionality like filtering all tasks by project manager (not just assignee) have never been introduced.

Vendor response

Thanks for the feedback Kate will pass this on to the team :)

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HEATHER J.

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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ProWorkflow is a MUST HAVE for any businesses managing multiple, people, tasks and projects.

Reviewed 5 years ago

Saves time, reduces unnecessary calls, keeps everything organised and reduces stress and helps manage project budgets and time on projects.

Pros

I have returned yet again to use PWF as I have started designing. The features have improved tremendously, certainly more user-friendly, great project templates to apply to make it easier to set up which I love! You can even make your own Project templates, which is a bonus. I came straight back to ProWorkflow because it helped me so much I am now a returning customer and a happy one at that!

Cons

The only thing I can think of is that one important social media link field is missing in the contacts section, which I have put a request in for with IT.

Vendor response

Thank you for the awesome feedback Heather! We're glad you love ProWorkflow!

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Todd W.

Graphic Design, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Does what it says on the packet - and does it well.

Reviewed 3 years ago

We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and still continue to find ways that OPWF comes out on top.

Pros

We have used Proworkflow for around 10 years and heavily use it for time tracking, resource scheduling, budget management and cost tracking. We run a marketing agency with a team of 13 people and all users rely on PWF for daily management of their billable. The reporting features are strong and customisable. The interface continues to improve and periodic upgrades that always seem o add another level of improvement and usability.

Cons

We have seen other more feature rich software options on the market that would improve our client collaboration.

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