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Top Rated Task Management Software with Customizable Templates in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Customizable templates allow users to quickly set up tasks and projects tailored to their specific needs. They save time, ensure consistency, and simplify the process of managing recurring tasks by providing reusable structures. Our reviewers in task management software rated this feature as highly important.

8 Best Task Management Software with Customizable Templates

Product
User rating
Starting price
Basecamp logo
4.4
(14.4K)
15
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Miro logo
4.7
(1.6K)
10
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Task Management products with customizable templates

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Task Management software category. They also needed to have sufficient reviews about customizable templates, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for customizable templates, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the customizable templates feature

Users report that Basecamp's customizable templates are helpful for planning projects and saving time. They appreciate the ease of setting up and using templates, which helps maintain consistency and eliminates errors. Reviewers mention that while customization is available, they often rely on existing templates, finding them sufficient for most needs.
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“Templates save me literally hours when onboarding new clients. I'd love to see this feature offered on more plan tiers.”
BD

Bethany D.

Editor

“While nice to have, we didn't use the customization much. There are plenty of existing templates that cover almost every use case.”
Verified reviewer profile picture

Kim V.

Software Developer

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,678)
5(14,572)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the customizable templates feature

Users appreciate Trello's customizable templates for their flexibility and ease of use. They report that Trello offers a variety of templates that can be easily adjusted to fit specific needs, enhancing task management and organization. Reviewers mention that the templates help streamline processes and add a personal touch to projects.

See related user reviews

“Trello makes task management easy by allowing users to create personalized templates with customized options to arrange the cards/tasks the way you want and assign them to different team members. ”
CL

Catherine L.

Administrative & Projects Officer

“Started making custom card templates recently and it's helped us a lot to ensure each project card has the same format followed each time. Checklists and who is assigned to them are the same and keeps our workflow consistent.”
KW

Kayla W.

Marketing Manager

Starting price
5per user /
per month
Pros and Cons based on 23,487 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Miro logo
Reviews Sentiment
 
 
 
1-2(5)
3-4(456)
5(1,219)
Key Features
Task Editing4.5
Task Scheduling4.3

User insights about the customizable templates feature

Reviewers appreciate Miro's customizable templates for their flexibility and ease of use. They say Miro's templates save time, enhance creativity, and can be easily modified to fit specific needs. Users report that Miro offers a wide variety of templates, which can be branded and reused, making project initiation faster and more efficient.

See related user reviews

“There's a whole slew of templates you can use, and insert on existing boards. I've come to appreciate that more and more. Searching for a template that fits my kind of thinking, or guides me into working on the issue. Really like this part. Every template is based on standard components , so you can tweak it at will, and save of your own as templates as well. ”
RB

Remco B.

CTO

“I can save time by using a template. The options gives me new ideas on what kind of template I need. sometimes I pick a template and customise it based on my needs.”
AS

ALEV S.

Researcher

Starting price
10per user /
per month
Pros and Cons based on 1,680 verified reviews

Efficient workshop presentations

Seamless remote collaboration

Effective idea brainstorming

Versatile flowchart creation

Robust collaborative sharing

Resource-intensive performance

Clunky zoom functionality

Limited file export options

High costs and limitations

Confusing navigation experience

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,048)
Key Features
Task Editing4.6
Task Scheduling4.5

User insights about the customizable templates feature

Users report that Smartsheet's customizable templates are efficient and save time. They appreciate the ability to tweak templates to fit various project needs, making it easier to start new projects. Reviewers mention that while customization options are helpful, they can have a steep learning curve. They value the templates for standardizing processes and improving project management.

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“We have multiple clients with a wide variation of needs. Have different template styles for different project types is very helpful and saves a tremendous amount of time when a new project is added. ”
DW

Derek W.

Project Manager

“The customizable templates help because many times I just need a framework to build on vs starting from scratch or being forced into a template that doesnt fit my industry”
OK

Omar K.

Head of Growth

Starting price
12per user /
per month
Pros and Cons based on 3,482 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the customizable templates feature

Reviewers note that Evernote Teams' customizable templates are useful for creating consistent and professional notes. They appreciate the ease of use and the ability to personalize templates with colors, typography, and images. Users mention that while the templates are limited, they help save time and improve productivity when used.

See related user reviews

“Professionally designed templates are amazing because you can create amazing notes quickly, without having to start from scratch or copy and paste from another note.”
JC

Jean C.

Tecnólogo de Multimedia

“I love the personalization. I get everything organized by color, typography, images, etc.”
LO

Luiza O.

Product Designer

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,266)
5(8,051)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the customizable templates feature

Reviewers indicate that Asana's customizable templates are a key feature for project management. They find the templates easy to set up and modify, which saves time and ensures consistency across projects. Users appreciate the ability to tailor templates to specific needs, making project initiation and management more efficient and streamlined.

See related user reviews

“It is really helpful to be able to create standardised templates for various users to copy and create their own projects. This allows for a uniform approach to projects making it easier to understand each project easily. ”
VS

Vaughn S.

Operations Support Administrator

“You can create custom templates for your most common projects, including tasks and small tasks, responsible parties, deadlines, custom fields and dependencies. Customize the templates to suit the specific needs of each project.”
HP

Hector P.

System Engineer

Starting price
10.99per user /
per month
Pros and Cons based on 13,547 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,345)
5(3,166)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the customizable templates feature

Users find ClickUp's customizable templates highly valuable for improving efficiency and consistency. They report that ClickUp allows extensive customization of templates, including fields, colors, and labels, which helps tailor workflows to specific needs. Reviewers appreciate the ability to create and modify templates for tasks, projects, and workflows, enhancing productivity and organization.
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“With ClickUp, you can choose from a variety of templates or create your own to match your team's specific needs. You can also customize the fields, colors, and labels to make your workflows and organization as efficient as possible. ”
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shaibu p.

The Best Way To Manage Your Projects: A Comprehensive Review Of ClickUp.

“Customizable templates in ClickUp allow teams to streamline repetitive processes and save time. This feature ensures consistency across tasks and projects while enabling users to tailor workflows to specific needs.”
DS

Dolendra S.

Developer

Starting price
10per user /
per month
Pros and Cons based on 4,561 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(640)
5(2,052)
Key Features
Task Editing4.6
Task Scheduling4.4

User insights about the customizable templates feature

Reviewers highlight Notion's customizable templates as a fantastic tool for creating personalized workspaces. They say Notion offers a wide variety of ready-made templates that can be easily adapted to individual needs. Users appreciate the flexibility to tweak templates, which accelerates project setup and enhances creativity and productivity.
Verified reviewer profile picture
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“The ability to customize templates in Notion is fantastic. I can adapt them to match my unique requirements and create a personalized workspace.”
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ahmad a.

Assistant Manager

“The best thing about Notion are the variety of templates that are free to use, some of which are provided by Notion itself and most by its huge community. Since the Notion community is so wide in terms of usage, the templates are very diverse so whatever it is you are looking for like journaling, school time management, homework tracking, college, project management, everything will definitely have a template which you can clone and customize to how you want it.”
Verified reviewer profile picture

Nethmi R.

Software Engineer

Starting price
12per user /
per month
Pros and Cons based on 2,709 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Task Management Software with Customizable Templates in 2026

monday.com logo

monday.com

Project management software

visit website
Improve your task management with monday.com, the customizable platform built to help managers and teams organize their work more efficiently. Eliminate repetitive work with no-code automations, integrate your favorite tools, and easily assign and track tasks with intuitive boards and dashboards.

Read more about monday.com

Users also considered
Asana logo

Asana

Project tracking and workflow management platform

visit website
Asana is a task management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Ninety logo

Ninety

The EOS® Software that people Know, Love and Trust.

visit website
Ninety is a cloud-based business operating system that makes it easier for small and midsized organizations to build great companies. It brings the core tools of EOS® into one simple, connected platform so leadership teams can align on vision, run better meetings, and hold each other accountable.

Read more about Ninety

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease.

Read more about Zoho Projects

Users also considered
Bitrix24 logo

Bitrix24

All in one business management workspace

visit website
Best free task management software for small business. Register today and get unlimited users free. Bitrix24 offers Agile and Scrum approach facilities. That is Gantt, Kanban, Scrum teams/cycles. Let's not mention basic instruments like calendars or event scheduling.

Read more about Bitrix24

Users also considered
Airtable logo

Airtable

AI-Powered, No-Code App Building Platform

visit website
Manage tasks with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
kintone logo

kintone

Agile, No-code Business Application Platform

visit website
Its almost impossible for anything to fall through the cracks with Kintone. Automate tasks with workflows, see the status of projects, and get pinged for update

Read more about kintone

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints offers task management with stories, tasks, sub-tasks, custom items, links, timelines, bulk updates, tags, fields, and global view.

Read more about Zoho Sprints

Users also considered
Nifty logo

Nifty

Project management, task tracking, & team collaboration hub.

visit website
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Business in a Box logo

Business in a Box

The Business Operating System for SMBs

visit website
Business in a Box (BIB) is a Business Operating System (BOS) for small and medium businesses. It brings tasks, projects, documents, communication, and team structure into one system, helping companies run with clarity instead of chaos.

Read more about Business in a Box

Users also considered
EngageBay CRM logo

EngageBay CRM

Integrated sales & marketing software for growing teams

visit website
AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
Workzone logo

Workzone

Stay Organized. Meet Deadlines. Collaborate Better.

Project management software for Marketing, Operations, and IT Teams. Unlimited human support & training. Flat-fee, no add-ons, pay one for core users (not every login). Plans start at $8 per user per month.

Read more about Workzone

Users also considered
EddyCore logo

EddyCore

Credentialing & enrollment software for healthcare providers

EddyCore is a cloud-based software that assists healthcare organizations with collecting and verifying insurance providers’ credentials to facilitate enrollment processes. The platform integrates with several primary source verification (PSV) databases to automatically verify providers' details.

Read more about EddyCore

Users also considered
TimeForge logo

TimeForge

Smart tools for busy people.

TimeForge Labor Management software brings the full employee lifecycle to a centralized dashboard to save businesses time and money. Features include: ATS and onboarding, employee scheduling, timekeeping, HR, manager logbooks, sales-to-labor tools, and even select POS and payroll integrations.

Read more about TimeForge

Users also considered
CEMDO logo

CEMDO

Project management solution

CEMDO is a project management solution for the German market, which helps businesses manage processes related to quote & order capturing, project planning, tasks tracking, shipping, & more. It lets organizations communicate with members via email & chat, & store data in a centralized repository.

Read more about CEMDO

Users also considered
Exact for Project Management logo

Exact for Project Management

Gain insights with project management software

Exact for Project Management, the fully customizable project management application designed to help you manage your projects and resources in one place. This solution makes it easy to work with multiple project managers and collaborate with team members within or across projects.

Read more about Exact for Project Management

Users also considered
Kantree logo

Kantree

All-in-one collaboration & work management platform

Kantree is a truly flexible work management platform for teams across your company to organize, plan and manage their projects & processes

Read more about Kantree

Users also considered
FURIOUS logo

FURIOUS

All-in-one ERP built for agencies and consulting firms

Furious is the all-in-one ERP built for agencies, consulting firms, and professional services companies.

Replace up to seven disconnected tools and centralize all your operations — CRM, quoting, project management, time tracking, and finance — in a single real-time platform.

Read more about FURIOUS

Users also considered
Flowlu logo

Flowlu

Work automation and team collaboration in one platform.

Flowlu’s task management helps you turn ideas into actionable tasks, assign them to teammates, and track progress effortlessly. Monitor completed work, analyze time spent on tasks, and optimize productivity with real-time insights and automation.

Read more about Flowlu

Users also considered
Dropbox Paper logo

Dropbox Paper

Real-time collaborative document workspace

Dropbox Paper is a cloud-based collaborative workspace that lets teams organize documents, assign tasks, create to-do lists, and collaborate in real time. The platform is fully integrated with Dropbox, allowing users to include previews any of their stored files within the documents they create.

Read more about Dropbox Paper

Users also considered
Workforce.com logo

Workforce.com

Hiring, scheduling, time tracking, HR, and payroll solution.

Workforce.com is a cloud-based, all-in-one solution for shift-based businesses looking to manage scheduling, attendance, HR, and payroll.

Read more about Workforce.com

Users also considered
ProWorkflow logo

ProWorkflow

Your go to platform for projects, task, and time management.

Use ProWorkflow to create tasks attaching start & due dates, statuses, files and assigned staff members. Track time on tasks, get overdue alerts and more. Signup for a free trial today!

Read more about ProWorkflow

Users also considered
Smartsheet logo

Smartsheet

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered

Key features for Task Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Editing: Reviewers highlight the ease of updating task details, adjusting priorities, and collaborating through comments, enhancing overall project management efficiency. 92% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users emphasize the ability to assign due dates, set priorities, and integrate with calendars, aiding in organized, timely task completion. 92% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Reviewers value visual tools like Gantt charts and Kanban boards for monitoring task status, identifying bottlenecks, and ensuring timely project completion. 90% of reviewers rated this feature as important or highly important.
  • Workflow Management: Users appreciate customizable workflows that streamline processes, enhance collaboration, and ensure tasks move smoothly through predefined stages. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers highlight the benefits of shared calendars, integration with external calendars, and visual task scheduling for improved coordination and deadline management. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users benefit from managing tasks, collaborating, and receiving updates on the go, ensuring productivity and responsiveness regardless of location. 85% of reviewers rated this feature as important or highly important.