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Free Proposal Management Software

Last updated: March 2026

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Flexible, Value-Based Pricing for Software Houses At Apropo.io, we recognize that the estimation needs of a boutique app development studio differ vastly from those of an enterprise-level Software House. Therefore, we do not employ a rigid, "one-size-fits-all" pricing structure. Instead, our model is modular and scalable, tailored specifically to the size of your delivery team and the sophistication of your sales process. Our pricing is primarily per-seat (per-user/month). This ensures you only pay for the value you consume—specifically for the Project Managers, Sales Representatives, and Senior Developers actively involved in creating estimates and proposals. Choose Your Growth Stage We categorize our offering into three distinct tiers designed to match the maturity stage of your agency. While final pricing depends on your specific volume, here is how the value is structured: 1. Starter: For Growing Teams & Speed This plan is ideal for smaller agencies (typically 5-15 employees) that need to professionalize their output and move away from chaotic spreadsheets. Target Audience: Founders and Head of Sales. Core Value: Speed and aesthetics. Key Features Included: AI Auto-Estimation: Automatically suggest hourly breakdowns for standard modules to cut estimation time by up to 70%. Real-Time Collaboration: Multiplayer editing allows your team to work on the same quote simultaneously without version conflicts. Professional Proposals: Generate branded PDF and interactive web proposals that look stunning on any device. Unlimited Projects: We do not cap the number of estimates you can create. 2. Pro: For Established Agencies & Process Control Designed for companies (15-50 employees) bridging the gap between sales promises and delivery reality. This tier focuses on accuracy and data portability. Target Audience: Delivery Managers and Operations Directors. Core Value: Accuracy and seamless workflow. Key Features Included: Everything in Starter, plus: Budget Tracking: Monitor project progress by comparing planned estimates vs. actual time spent. Timeline & Gantt Views: Automatically generate project timelines to set realistic client expectations during the sales phase. XLS Import/Export: Seamlessly migrate your historical data or export structures for external analysis. Custom Domains: Host proposals on your own domain to build brand trust. 3. Business: For Mature Organizations & Granular Control The ultimate solution for large Software Houses (50+ employees) requiring deep financial insights, security, and standardization. Pricing is customized based on your specific implementation needs. Target Audience: CTOs, CFOs, and Enterprise Sales Teams. Core Value: Profitability protection and integration. Key Features Included: Everything in Pro, plus: Jira Integration: Full two-way synchronization. Push accepted quotes to Jira as backlogs and pull worklogs for budget analysis. Profitability Analysis: Calculate margins in real-time based on developer rates vs. client pricing. Custom Overheads: Apply specific risk buffers and overhead costs to ensure every project is profitable. Visibility Management: Granular control over what the client sees (e.g., hiding internal comments or detailed hourly breakdowns). Priority Support: Dedicated account management and faster response times. ROI & Investment Logic Why do our clients switch from free tools like Excel? Because the cost of one underestimated project often exceeds the annual cost of Apropo.io. Prevent Scope Creep: By using historical data and AI, our clients report a significant reduction in budget overruns. Save Expert Time: Senior Developers can spend less time clicking in spreadsheets and more time coding or designing architecture. Increase Win Rates: Interactive, standardized proposals are proven to convert better than static files. No-Risk Trial & Onboarding We believe you should verify the value before committing. 14-Day Free Trial: Access the full platform features. No credit card is required to start. Zero Lock-in: Our standard contracts are monthly, allowing you to cancel anytime. Easy Migration: During your trial, you can import your existing Excel estimates to train the AI and see immediate results. Contact our sales team for a personalized walkthrough and a quote tailored to your agency's structure.