Flow Pricing, Features, Reviews & Comparison of Alternatives


Simple project management & task tracking software for teams

4.65/5 (80 reviews)

Flow overview

Flow is simple project and task management software for teams everywhere. Plan projects, prioritize to-dos, delegate tasks and stay up to date on the work that matters.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Canada, China and 7 other markets, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom

Supported languages

Flow screenshot: iOS, Web & Android AppsSay Hello to Flow for SlackFlow screenshot: Simple project managementFlow screenshot: Kanban project viewFlow screenshot: Visual project planningFlow screenshot: Flow for SlackFlow screenshot: Powerful task managementIntroducing Advanced Subtasks

Flow reviews

Value for money
Ease of use
Customer support
Kim Pomares

Intuitive project management for teams

Used daily for 6-12 months
Reviewed 2017-06-15
Review Source: Capterra

It's easier to delegate tasks. It's easier to decide what to do next. It's easier to know what other team members are working on.Flow is beautiful to look at, which makes it enjoyable to use, an important factor to consider when trying to get an entire team on board. After looks, speed is next most important thing for us. With flow you can input a task very quickly and very easily. Adding a new task without having to move the mouse and only by using the tab key is a powerful feature. Also, you are never more than 2 clicks away from seeing all the details you need about a project or task. We're also fans of the Getting Things Done approach to task management. Flow is one of the best collaborative tools to help follow that methodology. Asana is arguably better, but it is so weak in the way it displays the list of projects, that we moved to Flow's premium monthly fee away from Asana's free option. Thirdly, reviewing and managing projects has to be intuitive. For that you need to be able to see an overview of your projects and organize them in a way that makes sense to you. Flow gets it mostly right there. Being able to group projects is a great feature. Fourthly, what does it looks like to be notified that a new task has been delegated to you? Some people prefer to be notified by email. Flow's email is clear and easy to scan through, which was especially important to our visually impaired team member. Flow has many ways to notify users, which is crucial. It is crucial to be able to use a task management tool in a way that makes sense to you.

Read the full review

Paul Hally

Flow has been a gamechanger for me in keeping up with tasks.

Used daily for 1-2 years
Reviewed 2018-02-01
Review Source: Capterra

Flow saves me time. which in my opinion is the most valuable benefit there is. It allows me to focus on what I'm good at and I don't have to worry about keeping all my projects organized and trying to remember what projects are due when. I love Flow for a lot of reasons! The main reasons I love this software is its ability to make staying organized and on top of tasks simple and easy. As a graphic designer, I tend to be more on the creative side and less aware of numbers and dates. Flow allows me to keep all of my assignments organized by the due date which helps me prioritize projects and never miss a deadline again. Not only does it keep my tasks organized, it also allows other people involved in the project to be in constant communication with each other. You can upload attachments, coworkers can see and comment on your activity, offer suggestions or edits in real-time all within Flow. it's almost like having a Facebook timeline for your project! Using Flow has really streamlined our entire creative process, from conception to completion of a project, Flow enables us to be on top of our game and focus on what we are good at, providing the best creative service we can provide.

Read the full review

Julia Mansfield

Perfect Fit For Our Team

Used daily for less than 6 months
Reviewed 2017-08-17
Review Source: Capterra

When I started with the team everything was tracked on a Google Sheet, in iCal and important information for events were always needing to be "dug out" of email chains or found on some miscellaneous scrap paper. Flow has definitely improved daily processes for me personally to ensure every detail is being handled for each event scheduled. I think it has helped my boss know what is going on at quick glance whenever he would like as well. The natural ease of communication with the team about tasks/projects/events is a great feature. Instead of doing something and reporting that it has been done Flow notifies anyone who is subscribed, this is a time saver. It is easy to set up repeat projects, which is great for our team because the same template of to-do's is used for every event. We have even added our event sponsors as users, we use to do back and forth emails about every event and inevitably the ball would drop. Flow has eliminated that by offering an easy to access place for everyone to see all of the information, which is huge. The great thing about Flow is that has the foundation to meet whatever needs you may have to get and stay organized.

Read the full review

Alex Heeton

More streamlined than Trello, much easier than Jira, much faster than Asana

Used daily for 1-2 years
Reviewed 2017-01-25
Review Source: Capterra

We used Flow at Shaken.com (a 10-person ecommerce startup) for over a year and absolutely loved it. Unfortunately we ended up closing the business, but I often recommend Flow to new clients. It's not a solution for *everyone*, but that's exactly why we liked it. Trello had become unwieldy (due dates were getting missed, I was spending more time organising than working, notification overload etc.) and I've used Asana + Jira before and they're awful. Flow is more opinionated about how to manage tasks and communication, and we found it to really improve our workflow. We were working on a LOT of parallel projects and it was great for keeping things organised and not missing deadlines. We had a couple of teething issues (mostly trying to adapt our old workflows to the new tool) and the support was great. That's why I'm here writing a review there's a really nice team behind this that deserves some praise. * An effective workflow * Helped us manage lots of parallel projects * Less time spent organising, more time working * Good support

Read the full review

Matt Salik

Clean, Efficient & Essential

Used daily for 2+ years
Reviewed 2017-01-25
Review Source: Capterra

We have a smaller company and was looking for a task management system that didn't feel too heavy for our needs. Flow allows you to choose how you want to manage projects without overloading you with half-useful features, unnecessary graphics or "clever" copy throughout (lookin' at you Basecamp). Software with "personality" wastes time, we just want to get our work done. Everybody uses Flow differently but that's the great thing, you make it yours. That's what we did and it just keeps getting better.It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Read the full review

Flow pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Upgrade, downgrade, or cancel at any time.

Flow features


Access Control (128 other apps)
Activity Dashboard (87 other apps)
Automatic Notifications (116 other apps)
Chat (108 other apps)
Collaboration Tools (185 other apps)
Collaborative Workspace (138 other apps)
Commenting (128 other apps)
Communication Management (83 other apps)
Customizable Branding (90 other apps)
Document Storage (123 other apps)
Drag & Drop Interface (104 other apps)
File Management (92 other apps)
Instant Messaging (82 other apps)
Permission Management (119 other apps)
SSL Security (101 other apps)
Search Functionality (160 other apps)
Tagging (81 other apps)
Third Party Integration (115 other apps)

Additional information for Flow

Key features of Flow

  • Project Management
  • Task Management
  • Team Collaboration
  • Team Activity Feed
View All Features


Teams choose Flow when spreadsheets, whiteboards and sticky notes arent enough, but task management apps like Todoist and Trello are too lean, and project management tools like Wrike, JIRA and Asana are overkill.