Flow Features List

Flow

Simple project management & task tracking software for teams

4.66/5 (71 reviews)

Flow Feature Summary

  • Project Management
  • Task Management
  • Team Collaboration
  • Team Activity Feed

Collaboration Feature Comparison

Most popular features of all Collaboration apps

API (173 other apps)
Access Control (111 other apps)
Activity Dashboard (75 other apps)
Automatic Notifications (105 other apps)
Chat (98 other apps)
Collaboration Tools (170 other apps)
Collaborative Workspace (129 other apps)
Commenting (115 other apps)
Communication Management (74 other apps)
Customizable Branding (79 other apps)
Document Storage (109 other apps)
Drag & Drop Interface (91 other apps)
File Management (82 other apps)
Instant Messaging (77 other apps)
Permission Management (100 other apps)
Projections (115 other apps)
SSL Security (95 other apps)
Search Functionality (140 other apps)
Tagging (72 other apps)
Third Party Integration (104 other apps)

Competitor Feature Comparison

Mobile apps

iOS App


345 reviews

See all iOS Apps

Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


0 reviews

See all Android Apps

Flow Feature Reviews

25 reviewers had the following to say about Flow's features:

christian friedland

I have been using flow for 4 years for all my companies and my personal life

2017-02-02

If you manage large teams, there is no better accountability software than flow. Unlike emails which get lost, and mindless meetings where everyone makes empty commitments, Flow is our system of TRUTH.

Pros

The UI/UX, user management, notifications.

Cons

Integration with email not good enough.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Geoff Silverstein

The Best Tool For Small Teams

2017-04-25

The biggest difference over other project management software options, is that everyone actually uses this. Flow's UI makes sense, the experience is comfortable and intuitive, and the organization of information fits with how teams work.

Pros

Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Cons

Slow to integrate with 3rd party tools and software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel Berry

Verified Reviewer

Among the best project management tools I've used

2018-05-05

Pros

After using several other project management tools, such as Teamwork and Trello, I can say I'm a fan of Flow.

Cons

Also the notifications for "catch-up" can get overwhelming at times.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
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Anurag Singal

Excellent

2017-07-17

Pros

The amazing User Interface that makes collaborative workspace quite easy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Lee Gilligan

Flow has revolutionized the way our organization manages projects from conception to completion.

2018-01-09

Pros

When it comes to task management and project collaboration, it's one of the easiest tools I've used.

Cons

It does seem that there are new updates frequently (at least for the desktop app). On some occasions, it has caused login issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 501-1000 employees)

One of the best task and project management products in the market

2018-01-18

Improved work flow and team communication.

Pros

Very nice design and ease of use.

Cons

Although their desktop site is great, I think their mobile has some issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Management Consulting company, 51-200 employees)

Flow is really fantastic piece of project management software, it has changed the way we do things.

2018-04-25

Optimising the project management process.

Pros

The interface is very intuitive once you get the hang of it and it really allows you to get a hollistic view of the whole project lifecycle.

Cons

There can be a bit of a learning curve on getting to know the software. Perhaps better learning materials could help mitigate this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Dave Hornsby

Flows smoothly

2017-01-25

It's nicely designed, with a easy to grasp interface, robust task management features and flexible views of your projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

a unique app with lots of features and some bug to be fixed

2018-04-10

Pros

has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

Cons

there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Alisha Neva

I love Flow

2017-04-01

I also love the connection to dropbox for easy file access.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Suzanne Reeves

I love that everyone on my creative team, including clients, can easily use Flow without training!

2017-07-19

At long last my search for the right project management software is over.

Pros

For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience¿it's not too much, it's not too little, it's just right.

Cons

It's a small complaint, but within the notes of each task, any updates to that task are automatically visible.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Nick Bandoch

Our team lives in flow. It is what keeps us organized.

2017-06-01

Pros

The cloud-based file sharing gives us a TON of storage and allows us to access files from anywhere to keep projects moving.

Cons

The search function is an area of opportunity.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jens Rhoades

Flow is team task management and chat in the Goldilocks Zone. Not too big or small. Just right.

2018-02-06

Clarity across all my team's projects. More productive workers. Better team building and higher morale.

Pros

I love that task management and chat are under one roof.

Cons

It's a little weird that there are two phone apps (one for chat and one for tasks).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Real Estate company, 11-50 employees)

My daily go to, to know what to do!

2018-03-23

This keeps our company on track and organized. It's how we as a company know what we have to get done and who's doing it.

Pros

Task list can be filtered by anyone on the team . Tags and filters are powerful and allow for great organization of tasks.

Cons

I don't like that I have to pay extra for guest accounts but I hear that will change soon. Would like to add multiple people to a task.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Matt Salik

Clean, Efficient & Essential

2017-01-25

We have a smaller company and was looking for a task management system that didn't feel too heavy for our needs.

Pros

It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Cons

kind of feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Flow

Not really, just don't "Basecamp" it and we're good.

Source: Capterra
Helpful?   Yes   No
Read more
Peter Marullo

A lot of features!

2017-06-07

Pros

I love using the task assignment feature to help stay organized when working with multiple projects.

Cons

I wish the interface was a little nicer, but still overall a great product.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Kasia Karapuda

Helpful tool for managing tasks, especially ones that have repeatable steps.

2017-06-09

Pros

Duplicating a project is great although I would love a feature where tasks can have dates that calculate back from the deadline.

Cons

Some less savvy users went from having too many notifications to too few, therefore getting discouraged from using the tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Source: Capterra
Helpful?   Yes   No
Read more
Paul Hally

Flow has been a gamechanger for me in keeping up with tasks.

2018-02-01

Flow saves me time. which in my opinion is the most valuable benefit there is. It allows me to focus on what I'm good at and I don't have to worry about keeping all my projects organized and trying to remember what projects are due when.

Pros

You can upload attachments, coworkers can see and comment on your activity, offer suggestions or edits in real-time all within Flow. it's almost like having a Facebook timeline for your project!

Cons

If I had to give one complaint about Flow it would be the user interface, if unfamiliar with the program and how it works it can be easy to get lost in the many layers of tabs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Elizabeth A. Giles

Fantastic task management software

2017-10-12

Flow has never let me lose sight of what projects I have coming up next.

Pros

Best task management software I've ever used.

Cons

The mobile app could use a bit of work, as sometimes it's glitchy and not very user-friendly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jonathan Ellison

Large Worldy Team

2017-04-10

My team works from multiple locations and countries so the phone app along with the notifications by email makes it even better and ideal.

Pros

Accessibility and Flexibility!

Cons

That more people don't know about it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Flow

Just continue advancing the app to match the browser version.

Source: Capterra
Helpful?   Yes   No
Read more
Jack Rodriguez

Flow is Slack on Steroids

2017-01-25

The only qualm I have is the ineffective chat feature. To send personal messages you have to go to a completely different page which gets frustrating when you have frequent communication with your team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Aziz Ahmed

Extremely robust team-oriented task management

2017-09-21

Pros

Their task scheduling is super easy and the way the UI is structured makes it easy for us to know exactly what needs to be done when.

Cons

There is nothing I don't like about Flow, I was about to say that if there is one thing that I would add it would be administrative controls to customize the out-of-the-box "Favorites" list but I just went in and realized I can do that too.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ana Josephs

I have been using Flow for a month now, and it's great to track projects and hold teams accountable.

2018-05-15

More seamless project management, and a better way to organize projects.

Pros

I think it is user friendly, aesthetically pleasing, and just a great project management tool.

Cons

It did take a little while to learn how to navigate all the different options, but once I did, it was pretty seamless to use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kim Pomares

Intuitive project management for teams

2017-06-15

It's easier to delegate tasks.

Pros

Asana is arguably better, but it is so weak in the way it displays the list of projects, that we moved to Flow's premium monthly fee away from Asana's free option. Thirdly, reviewing and managing projects has to be intuitive.

Cons

- Deeper integration of the Getting Things Done principles, with an easy way to add estimated energy required to perform that task, how much time it would require and what context it needs to be performed in ("Do I need to be at my desk to do this thing?

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Julia Mansfield

Perfect Fit For Our Team

2017-08-17

Pros

We have even added our event sponsors as users, we use to do back and forth emails about every event and inevitably the ball would drop. Flow has eliminated that by offering an easy to access place for everyone to see all of the information, which is huge.

Cons

I find myself feeling bogged down at times with keeping contact information/notes in the CRM system and then having to transfer it to Flow when an event is scheduled so the other team members are able to easily access it when needed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more