Flow Features

Flow

All of your team’s work, in one powerful space 🚀

4.62/5 (93 reviews)

Flow Feature Summary

  • Communication
  • Project Management
  • Task Management
  • Team Activity Feed
  • Team Calendars
  • Team Collaboration
  • Timelines
  • Workflow Management

Competitor Feature Comparison

API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Assignment Management
Audit Trail
Automatic Notifications
Availability Management
Calendar Management
Charting
Chat
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
File Management
File Transfer
Filtered Views
Gantt Charts
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reminders
Remote File Access
Reporting & Statistics
Resource Management
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
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API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Assignment Management
Audit Trail
Automatic Notifications
Availability Management
Calendar Management
Charting
Chat
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
File Management
File Transfer
Filtered Views
Gantt Charts
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reminders
Remote File Access
Reporting & Statistics
Resource Management
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
Visit WebsiteCompare App
API
Access Control
Activity Dashboard
Activity Management
Activity Tracking
Assignment Management
Audit Trail
Automatic Notifications
Availability Management
Calendar Management
Charting
Chat
Client Management
Client Portal
Collaboration Tools
Collaborative Review
Collaborative Workspace
Commenting
Communication Management
Configurable Workflow
Customizable Branding
Customizable Reporting
Dashboard Creation
Data Import
Data Import/Export
Data Visualization
Deadline Management
Desktop Notifications
Document Management
Document Storage
Drag & Drop Interface
Email Integration
Email Notifications
Employee Management
File Management
File Transfer
Filtered Views
Gantt Charts
Monitoring
Multi-Department / Project
Multiple Projects
Performance Reports
Permission Management
Planning Tools
Prioritizing
Productivity Reporting
Project Management
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Quote Management
Real Time Data
Real Time Notifications
Real Time Reporting
Real Time Updates
Recurring Tasks
Reminders
Remote File Access
Reporting & Statistics
Resource Management
Search Functionality
Secure Data Storage
Single Sign On
Status Reporting
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Scheduling
Task Tracking
Team Calendars
Template Management
Third Party Integration
Timeline Management
Timer
Timesheets
To-Do List
Video Support
Widgets
Workflow Management
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Mobile apps

iOS App


53 reviews

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


89 reviews

Flow Feature Reviews

25 reviewers had the following to say about Flow's features:

christian friedland

I have been using flow for 4 years for all my companies and my personal life

2017-02-02

If you manage large teams, there is no better accountability software than flow. Unlike emails which get lost, and mindless meetings where everyone makes empty commitments, Flow is our system of TRUTH.

Pros

The UI/UX, user management, notifications.

Cons

Integration with email not good enough.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jovana Vukovic

Work With Flow!

2019-12-31

Also, collaborating tools, including chat options are done nicely and with a focus on actionable talk.

Pros

When it comes to tracking tasks it is perhaps the most useful characteristic in any tool.

Cons

I would consider Flow first and foremost for task tracking much more than project management. It can be definitely used for project management as well, but it is not as effective as for task tracking.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
ciedelle estipona

Flow is worth the buck!

2020-04-25

Flow's been useful for projects I managed with a team, it kept us organized and on track.

Pros

Mainly, I like the tasklist view (and the Kanban-style as well). The design is simple with an intuitive user interface.

Cons

To get the maximum out of flow, one must clearly know the workflow to the begin with, it is quite limited in terms of management, works better in tracking purposes.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Geoff Silverstein

The Best Tool For Small Teams

2017-04-25

The biggest difference over other project management software options, is that everyone actually uses this. Flow's UI makes sense, the experience is comfortable and intuitive, and the organization of information fits with how teams work.

Pros

Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Cons

Slow to integrate with 3rd party tools and software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Management Consulting company, 51-200 employees)

Flow is really fantastic piece of project management software, it has changed the way we do things.

2018-04-25

Optimising the project management process.

Pros

The interface is very intuitive once you get the hang of it and it really allows you to get a hollistic view of the whole project lifecycle.

Cons

There can be a bit of a learning curve on getting to know the software. Perhaps better learning materials could help mitigate this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel Berry

Verified Reviewer

Among the best project management tools I've used

2018-05-05

Pros

After using several other project management tools, such as Teamwork and Trello, I can say I'm a fan of Flow.

Cons

Also the notifications for "catch-up" can get overwhelming at times.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Lee Gilligan

Flow has revolutionized the way our organization manages projects from conception to completion.

2018-01-09

Pros

When it comes to task management and project collaboration, it's one of the easiest tools I've used.

Cons

It does seem that there are new updates frequently (at least for the desktop app). On some occasions, it has caused login issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

a unique app with lots of features and some bug to be fixed

2018-04-10

Pros

has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

Cons

there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Ofek Azulay

The simplest, most joyful, project management platform

2019-07-09

We use it as an upgraded version of 'Trello', which basically allows planning of many projects in many teams in a central place, and have an easy to use reporting sections

Pros

Flow doesn't try to solve the entire spectrum of Project Management problems, but the ones it does solve, it does very well.

Cons

Like every specific, non-generalized tool, it does what it does very well, but if you step outside of Flow's flow, it can become a hassle to use and all its benefits would go to waste, and then a different, more generalized tool will be more efficient.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Suzanne Reeves

I love that everyone on my creative team, including clients, can easily use Flow without training!

2017-07-19

At long last my search for the right project management software is over.

Pros

For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience'it's not too much, it's not too little, it's just right.

Cons

It's a small complaint, but within the notes of each task, any updates to that task are automatically visible.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alisha Neva

I love Flow

2017-04-01

I also love the connection to dropbox for easy file access.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anurag Singal

Excellent

2017-07-17

Pros

The amazing User Interface that makes collaborative workspace quite easy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Dave Hornsby

Flows smoothly

2017-01-25

It's nicely designed, with a easy to grasp interface, robust task management features and flexible views of your projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jens Rhoades

Flow is team task management and chat in the Goldilocks Zone. Not too big or small. Just right.

2018-02-06

Clarity across all my team's projects. More productive workers. Better team building and higher morale.

Pros

I love that task management and chat are under one roof.

Cons

It's a little weird that there are two phone apps (one for chat and one for tasks).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew Nolan

I have been able to easily communicate and get work done

2017-08-28

We can all track it from any device no matter where we are, and collaborating is a breeze.

Pros

Task tracking is very in-depth, but at the same time intuitive.

Cons

A core part of our workflow involves Github, and we really would love to see the Github integration this year!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ana Josephs

I have been using Flow for a month now, and it's great to track projects and hold teams accountable.

2018-05-15

More seamless project management, and a better way to organize projects.

Pros

I think it is user friendly, aesthetically pleasing, and just a great project management tool.

Cons

It did take a little while to learn how to navigate all the different options, but once I did, it was pretty seamless to use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sandra Gatland

Clunky and unflexible

2019-03-20

Pros

Simple interface, easy to see when things are overdue, and allows for email notifications.

Cons

It is clunky to use, difficult to see contingencies and or how multiple people work together on a project. This tool doesn't allow enough flexibility to easily see what is going across projects or workstreams.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

1/10
Source: Capterra
Helpful?   Yes   No
Read more
Mark Lindquist

A bit clunky, but does the job as a task management tool for teams

2018-07-23

Pros

You can tag other users to loop them in and assign tasks, you can set up subtasks underneath projects, leave comments, etc.

Cons

It's particularly lacking in ease-of-use. I feel like things always take me a little longer than they should in Flow because I'm not sure where to go in the app. If I were more seasoned using it, that would be less of an issue, but it speaks to a need to improve the UX if it's not clear how to do things naturally. I don't think it's better than Asana at anything, and Asana is free for up to 15 people.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Design company, 11-50 employees)

Better than Trello or Asana

2018-09-19

Overall, our company is happy with flow!

Pros

The way my tasks and projects are organized is better than any other task management software I've used.

Cons

The timeline feature can be improved a lot.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Religious Institutions company, 51-200 employees)

One of the best I've used

2018-12-05

I thought my team got it because it looked the cleanest, but would lack functionality. But honestly, it was such a great balance.

Pros

I loved the Chat feature within the product (even though the mobile app wasn't as great of an experience).

Cons

The mobile apps. The desktop was such a great experience, I was expecting the same on mobile, but it lacked the ease of use I wanted to navigate.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Elizabeth A. Giles

Fantastic task management software

2017-10-12

Flow has never let me lose sight of what projects I have coming up next.

Pros

Best task management software I've ever used.

Cons

The mobile app could use a bit of work, as sometimes it's glitchy and not very user-friendly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jonathan Simcoe

Flow is a Great Tool for Small to Medium Teams

2019-07-17

Flow is a great product with many robust features. Timelines allow you to quickly get a birds-eye view of projects. They add new features regularly and are super friendly to work with.

Pros

Flow has a beautiful interface, robust features, great onboarding, simple easy-to-use mobile apps, and a friendly support team to help you with anything you need.

Cons

It was overkill as a solo freelancer trying to track my projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Nick Bandoch

Our team lives in flow. It is what keeps us organized.

2017-06-01

Pros

The cloud-based file sharing gives us a TON of storage and allows us to access files from anywhere to keep projects moving.

Cons

The search function is an area of opportunity.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jonathan Ellison

Large Worldy Team

2017-04-10

My team works from multiple locations and countries so the phone app along with the notifications by email makes it even better and ideal.

Pros

Accessibility and Flexibility!

Cons

That more people don't know about it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Flow

Just continue advancing the app to match the browser version.

Source: Capterra
Helpful?   Yes   No
Read more
Matt Salik

Clean, Efficient & Essential

2017-01-25

We have a smaller company and was looking for a task management system that didn't feel too heavy for our needs.

Pros

It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Cons

kind of feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Flow

Not really, just don't "Basecamp" it and we're good.

Source: Capterra
Helpful?   Yes   No
Read more