Flow Features

Flow

Project management software tool.

4.57/5 (96 reviews)

Competitor Feature Comparison

@mentions
API
Access Controls/Permissions
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Authentication
Billing & Invoicing
Brainstorming
Budget Management
Calendar Management
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Create Subtasks
Customizable Branding
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Email-to-Task Conversion
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Import Tasks
Issue Management
Kanban Board
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Notes Management
Parent Task
Percent-Complete Tracking
Prioritization
Project Management
Project Planning/Scheduling
Real Time Data
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Resource Management
SSL Security
Search/Filter
Secure Data Storage
Single Sign On
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Video Support
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Authentication
Billing & Invoicing
Brainstorming
Budget Management
Calendar Management
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Create Subtasks
Customizable Branding
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Email-to-Task Conversion
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Import Tasks
Issue Management
Kanban Board
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Notes Management
Parent Task
Percent-Complete Tracking
Prioritization
Project Management
Project Planning/Scheduling
Real Time Data
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Resource Management
SSL Security
Search/Filter
Secure Data Storage
Single Sign On
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Video Support
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Tracking
Activity/News Feed
Agile Methodologies
Alerts/Notifications
Authentication
Billing & Invoicing
Brainstorming
Budget Management
Calendar Management
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Create Subtasks
Customizable Branding
Discussions / Forums
Document Management
Document Storage
Drag & Drop
Email-to-Task Conversion
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Import Tasks
Issue Management
Kanban Board
Meeting Management
Messaging
Milestone Tracking
Mobile Access
Notes Management
Parent Task
Percent-Complete Tracking
Prioritization
Project Management
Project Planning/Scheduling
Real Time Data
Real Time Notifications
Real-Time Chat
Real-time Updates
Recurring Tasks
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Resource Management
SSL Security
Search/Filter
Secure Data Storage
Single Sign On
Surveys & Feedback
Tagging
Task Board View
Task Editing/Updating
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
Video Support
Workflow Management
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Mobile apps

iOS App


73 reviews

Requires iOS 12.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


93 reviews

Flow Feature Reviews

25 reviewers had the following to say about Flow's features:

christian f.

I have been using flow for 4 years for all my companies and my personal life

2017-02-02

If you manage large teams, there is no better accountability software than flow. Unlike emails which get lost, and mindless meetings where everyone makes empty commitments, Flow is our system of TRUTH.

Pros

The UI/UX, user management, notifications.

Cons

Integration with email not good enough.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jovana V.

Work With Flow!

2019-12-31

It is so easy to organize and prioritize your tasks when they have been so neatly presented.

Pros

When it comes to tracking tasks it is perhaps the most useful characteristic in any tool.

Cons

I would consider Flow first and foremost for task tracking much more than project management. It can be definitely used for project management as well, but it is not as effective as for task tracking.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
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Lee G.

Flow has revolutionized the way our organization manages projects from conception to completion.

2018-01-09

Pros

When it comes to task management and project collaboration, it's one of the easiest tools I've used.

Cons

It does seem that there are new updates frequently (at least for the desktop app). On some occasions, it has caused login issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Ofek A.

The simplest, most joyful, project management platform

2019-07-09

We use it as an upgraded version of 'Trello', which basically allows planning of many projects in many teams in a central place, and have an easy to use reporting sections

Pros

If you like that flow, which is extremely simple and easy to use, then you could plan pretty complicated projects and tasks, in a big team, and make it a joy to use such a tool - which is very rare in this industry.

Cons

Like every specific, non-generalized tool, it does what it does very well, but if you step outside of Flow's flow, it can become a hassle to use and all its benefits would go to waste, and then a different, more generalized tool will be more efficient.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
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Geoff S.

The Best Tool For Small Teams

2017-04-25

The biggest difference over other project management software options, is that everyone actually uses this. Flow's UI makes sense, the experience is comfortable and intuitive, and the organization of information fits with how teams work.

Pros

Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Cons

Slow to integrate with 3rd party tools and software

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel F.

Atrocious Refund Policy

2020-10-12

I lead a small non-profit and our subscription was renewed by accident after we realized we needed a more robust task management platform.

Pros

The software is basic and easy to use.

Cons

This is not robust for handling complex project management with a team and third party contractors.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Occasionally

Likelihood to recommend

0/10
Source: Capterra
Helpful?   Yes   No
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ciedelle e.

Flow is worth the buck!

2020-04-25

Flow's been useful for projects I managed with a team, it kept us organized and on track.

Pros

Mainly, I like the tasklist view (and the Kanban-style as well). The design is simple with an intuitive user interface.

Cons

To get the maximum out of flow, one must clearly know the workflow to the begin with, it is quite limited in terms of management, works better in tracking purposes.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
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Anonymous
(Design company, 11-50 employees)

Better than Trello or Asana

2018-09-19

Overall, our company is happy with flow!

Pros

I love being able to set subtasks within my tasks, along with dates and descriptions for it.

Cons

From how it's filtered and to how it's viewed when you are viewing multiple people.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

a unique app with lots of features and some bug to be fixed

2018-04-10

Pros

has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

Cons

there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Elizabeth A. G.

Fantastic task management software

2017-10-12

Flow has never let me lose sight of what projects I have coming up next.

Pros

Best task management software I've ever used.

Cons

The mobile app could use a bit of work, as sometimes it's glitchy and not very user-friendly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Religious Institutions company, 51-200 employees)

One of the best I've used

2018-12-05

I was hesitant at first to start using Flow. I thought my team got it because it looked the cleanest, but would lack functionality. But honestly, it was such a great balance. After using it for a few months, I really fell in love and would like to use it at my new job.

Pros

I love the interface, ways you can filter, search (old and new tasks) organize teams, projects, and tasks.

Cons

The mobile apps. The desktop was such a great experience, I was expecting the same on mobile, but it lacked the ease of use I wanted to navigate.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Nick B.

Our team lives in flow. It is what keeps us organized.

2017-06-01

Pros

The cloud-based file sharing gives us a TON of storage and allows us to access files from anywhere to keep projects moving.

Cons

The search function is an area of opportunity.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Daniel B.

Verified Reviewer

Among the best project management tools I've used

2018-05-05

Pros

My favorite is the "catch-up" feature, which helps me stay on top of my tasks.

Cons

Also the notifications for "catch-up" can get overwhelming at times.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
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Anonymous
( company, 501-1000 employees)

One of the best task and project management products in the market

2018-01-18

Improved work flow and team communication.

Pros

Very nice design and ease of use.

Cons

Although their desktop site is great, I think their mobile has some issues.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Natalie T.

There are much better project management tools out there

2021-04-20

Using Flow made my team and I realize we needed a much more simple and straightforward project management platform.

Pros

I didn't like anything about this software when my team was using it. The goal was to get all of us on board and using the software on a regular basis, but so many of us found it confusing to navigate. I consider myself fairly tech savvy so that says a lot about the platform. I'm so glad we since moved to a different program.

Cons

The interface is boring and difficult to manage, especially compared to so many other project management tools out there.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Occasionally

Likelihood to recommend

1/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Management Consulting company, 51-200 employees)

Flow is really fantastic piece of project management software, it has changed the way we do things.

2018-04-25

Optimising the project management process.

Pros

The interface is very intuitive once you get the hang of it and it really allows you to get a hollistic view of the whole project lifecycle.

Cons

There can be a bit of a learning curve on getting to know the software. Perhaps better learning materials could help mitigate this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Suzanne R.

I love that everyone on my creative team, including clients, can easily use Flow without training!

2017-07-19

At long last my search for the right project management software is over.

Pros

For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience'it's not too much, it's not too little, it's just right.

Cons

It's a small complaint, but within the notes of each task, any updates to that task are automatically visible.

Rating breakdown

Value for money
Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alisha N.

I love Flow

2017-04-01

I also love the connection to dropbox for easy file access.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Mark L.

A bit clunky, but does the job as a task management tool for teams

2018-07-23

Pros

You can tag other users to loop them in and assign tasks, you can set up subtasks underneath projects, leave comments, etc.

Cons

It's particularly lacking in ease-of-use. I feel like things always take me a little longer than they should in Flow because I'm not sure where to go in the app. If I were more seasoned using it, that would be less of an issue, but it speaks to a need to improve the UX if it's not clear how to do things naturally. I don't think it's better than Asana at anything, and Asana is free for up to 15 people.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 11-50 employees)

A beautiful lightweight and streamline project management tool

2019-08-02

It's so easy to track tasks, the interface is gorgeous and it's not a monster software in terms of size compared to the alternatives.

Pros

In flow you can see all the timelines of the tasks. - Filtering and searching is soo easy - It's so much easier to use than jira and asana.

Cons

- The mobile app needs a little bit more polish - Not so good for really big teams

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Aziz A.

Extremely robust team-oriented task management

2017-09-21

Pros

Their task scheduling is super easy and the way the UI is structured makes it easy for us to know exactly what needs to be done when.

Cons

There is nothing I don't like about Flow, I was about to say that if there is one thing that I would add it would be administrative controls to customize the out-of-the-box "Favorites" list but I just went in and realized I can do that too.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael D.

Helping to think bigger

2018-06-21

It has helped cut down on the number of meetings.

Pros

The ability to set deadlines for tasks, delegate and subscribe makes project management so much more straightforward.

Cons

They are always bringing updates, but sometimes that quick note you wanted to add takes longer than expected.

Rating breakdown

Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Dave H.

Flows smoothly

2017-01-25

It's nicely designed, with a easy to grasp interface, robust task management features and flexible views of your projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jonathan E.

Large Worldy Team

2017-04-10

My team works from multiple locations and countries so the phone app along with the notifications by email makes it even better and ideal.

Pros

Accessibility and Flexibility!

Cons

That more people don't know about it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Flow

Just continue advancing the app to match the browser version.

Source: Capterra
Helpful?   Yes   No
Read more
Matt S.

Clean, Efficient & Essential

2017-01-25

We have a smaller company and was looking for a task management system that didn't feel too heavy for our needs.

Pros

It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Cons

kind of feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering Flow

Not really, just don't "Basecamp" it and we're good.

Source: Capterra
Helpful?   Yes   No
Read more