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Ziflow Logo

Ziflow

Online proofing software for brands & marketing agencies

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Ziflow Features

Features Summary

Functionality

4.6

/5

341

Total features

26

6 categories

Ziflow features

API
Access Controls/Permissions
Alerts/Notifications
Approval Process Control
Audit Trail
Campaign Management
Client Management
Collaboration Tools

Common features of Collaboration software

@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Assignment Management
Brainstorming

Price starts from

0

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.6

/5

341

Price starts from

0

/user

Per month

learn more

Total Features

26

Unique features

  • Client Management

  • Approval Process Control

  • Time Tracking

  • Due Date Tracking

Functionality

4.6

/5

22K

Price starts from

0

Per month

visit website

Total Features

78

Features in Common

10

Unique features

  • For Small Businesses

  • Real-time Updates

  • Real Time Data

  • For Sales Teams/Organizations

Functionality

4.6

/5

12.5K

Price starts from

6.99

Per month

learn more

Total Features

69

Features in Common

13

Unique features

  • Customizable Templates

  • Data Synchronization

  • Appointment Management

  • Mobile Access

Common Ziflow comparisons

Ziflow logo
Filestage logo
ZiflowvsFilestage
Ziflow logo
Kontentino logo
ZiflowvsKontentino

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Product at a Great Cost

Reviewed a month ago

This has been such a positive experience overall. From vetting the company, to purchase and implementation, to training - this has been such a great process.

Pros

Ziflow gave us an online proofing and collaboration software that was desperately needed in this online, digital, remote work age.

Cons

There was not a lot to dislike here. I've been using this software for almost 2 months now and I've not found any pain points.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend2/10

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Ziflow

Reviewed 3 years ago

It’s ok.... can probably have someone build this for me for $500 overseas with the same functions. Most customers do not use the tools to show changes. Mostly everything is emailed or commented.

Pros

Editing and communication area for the customer.

Cons

Backend search is not the greatest. Having a google type of search on top for everything that is available in our account is needed. Very hard to search for certain proofs.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The best proofing tool I've ever used!

Reviewed 25 days ago

My overall experience has been positive. The people at Ziflow are great, and the platform is excellent. As a result, this has helped our organisation produce better quality assets.

Pros

The features are by far the most powerful elements of Ziflow. The dashboard, proof viewer, version control, and automation are all excellent.

Cons

For our organisation, there are areas of automation that can be improved. For example, the intake forms lack functionality which can improve organisations such as us to be less hands-on.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Ziflow is an amazing way to collate feed

Reviewed 10 days ago

I love Ziflow. I had used a few creative management tools in my 7 years as a designer. But Ziflow was by far the most intuitive and added the most value.

Pros

As a creative Ziflow is essential for the smooth handover of approved creative works. It honestly cuts down what would be multiple meetings, countless emails and so much chasing, into an easy, streamlined and automated process. It's easy to manage files and reflect on creative that was approved and created years ago. It takes the guesswork out of understanding feedback with the straightforward mark-up tools. Its also so easy to create workflows so different areas of the business can approve the create at any relevant time.

Cons

I wish you could brief through Ziflow, and every brief generate a unique job code.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Definitely the best tool I've used

Reviewed a month ago
Pros

The commenting and approval process is so easy on our users. I can't imagine a better interface for them to use.

Cons

There are certainly some features that could be improved - notification customization (both in a review and just the automated ones) and more things offered at the lower price point. The folder system needs to be better understood as to how its users are using it to create optimization. I think that it would also be great to include more emphasis on reviewers selecting an approval part.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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A necessarily tool with tons of features

Reviewed a month ago

It was a vital tool in our process. We've tried many and this one seemed to be the most robust and best fit for our needs with reviews and collaboration.

Pros

I like how specific you can get with the tools and collaboration. There are tons of different levels for users and comments are clear. Everyone is on the same page when using.

Cons

It can be slow to load with all the tools. We found that sometimes notes were confused with previous versions when they weren't loading quick enough. There is also a learning curve for clients who have never used it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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If your a. designer struggling with your proofing workflow get this!

Reviewed 6 months ago

As a designer it is perfectly suited to me. I use it in my everyday working life for all my artwork proofing needs. This tool has been so help in organising my artwork proofs and clients comments that since I moved from freelance to Full Time employment I have implemented it at my company and upgraded to the business plan so I can have access to more tools and features which has been fab.  I went...

Pros

Saved me so much time - i dont have to sit guessing what a client wants as they can now exactly in point the part they want amended and how they want it amended. Great value for money - even on the basic plan it saved me so much headaches and stress and the price was cheap and offered you so much for the basic plan. It was totally worth the investment. It has made everything so much quicker for me - it organising everything and displays it easy and clear so I can amend and complete work so much faster.

Cons

When a proof is locked Im unable to use the tick feature on comments to indicate that i have resolved that amend I currently have to temporarily unlock the proof . Would be nice if I could still use this feature when the proof is locked. A feature to send auto reminders or a pop on the proof to notify approvers to make a decision would be handy so I dont have to go chasing each and every one.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Very Accessible, Full-Function Proofing Software

Reviewed 6 months ago

With remote work becoming common place, we had to transition away from our conventional proofing method. We used shared Adobe PDFs for a while since it was essentially free (all our users are either on the creative suite or have acrobat). However, the limitations of not being on a platform designed for proofing were drastic. Using Ziflow has improved the organization and speed of proofing. It has been a little slower to integrate client proofing into it as many of our clients are resistant to new things. However, as clients do jump on, they see the value and appreciate it (as do we! clearer comments!).

Pros

- Saving workflow templates for streamlined processes - Robust text markers and annotation tools - Automation for workflows

Cons

- The workflow method requires a little more thinking because it isn't necessarily a linear workflow. Multiple stages could be happening simultaneously which is a little confusing at times. - I wish clients and team members who aren't paid users could have a dashboard for active proofs they are on. I know you can pay for lite users - but I wish this was an included feature in the top tier plan.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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ZiFlow makes the project review process painless

Reviewed 6 months ago

ZiFLow has completely eliminated the need for paper proofs. The process of routing projects for review and markup has become more efficient. Also the online platform doesn't hog my bandwidth. which allows me to keep working while in the review.

Pros

The user interface is easy to understand. My team was able to hit the ground running when we switched to ZiFlow. Color coding of comments and status tagging allow us to easily recognize who is asking commenting and who needs to engage a comment.

Cons

Sometimes comment can be hindered when stage permissions wouldn't allow a user to address something that was actionable after their stage had officially closed.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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ZIFLOW PROOFING

Reviewed a year ago

Ziflow has streamlined the process, saved time and efficiencies. Allowed us to set rules to proofing to make sure we capture feedback by deadlines and accountability. Customer Service is fantastic very responsive and always teaching me new things. Ziflow has allowed us to take emails, printouts, and other methods for proofing to streamline to be best in class. Our QA team loves working in Ziflow and set the bar high for the company.

Pros

The software is very intuitive and easy for onboarding. The ability to review creative proofs and collaborate within different departments saves time and energy. Setting deadlines and the late notice is ideal for not missing any proofing deadlines. The dashboards allows for easy access if you are not able to follow the email notifications, especially in our case we may have 20 - 30 projects for proofing...

Cons

Honestly, I've worked with several different proofing softwares over the last 7 years. Ziflow did the homework and delivered a robust proofing tool for creative services. I dont have any complaints. I know they are working on several upgrades that should help even more but it's ready to go out of the box.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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I'm Addicted!

Reviewed 2 years ago

At first I was saddened to learn that our company was switching from ProofHQ, but soon learned to appreciate Ziflow just as much, if not more. Ziflow’s Support Team is the best! They always respond quickly and are amazing at troubleshooting anything that comes up. They’re great listeners, willing to take time to understand your concerns and provide the best solutions, and they are wonderful at answering questions and explaining anything you don’t understand. I love how Ziflow is constantly evolving. Ziflow team takes customer requests into consideration for product updates and is always looking for ways to build in features that make our work easier.

Pros

Creating a proof really is as easy as sending an email. Automated Workflow is my favorite thing about Ziflow. It’s easy to set up, there’s so much you can do with it, and it helps save so much time. (It’s also tremendously fun to use and watch in action.) You can create Groups to help populate Stages rapidly, instead of entering individual reviewers one at a time. You can customize the dashboard...

Cons

The only con I can think of is that I love using Ziflow so much I spend more time sitting in front of the computer than I probably should!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Proofing Software – Great solution!

Reviewed 2 years ago

Overall: The Ziflow team is amazing (first had to say that)!! This has been an great experience working with the Ziflow team. They know the market and the needs of their audience. Their customer service and support is outstanding, with always a fast response & solutions to resolve the issues at hand. They go above and beyond to ensure their customers are taken care of. Ziflow is a top notch, robust tool that really adds so much value to the Project managers to be successful in managing the day to day projects effectively and timely. Helps me to really keep track of approvals, reviewers, with notifications features that help remind team members.

Pros

Pros: This software works great, is easy to use (Intuitive) and has so many features to support any type of process and routing experience. They have solved for every scenario. The best for tracking comments and version control. The auto route feature makes it easy to mange projects (for Project Managers) and super easy to set up. (FYI: On previous software’s, I was always hesitant to use the auto-route...

Cons

Cons: so minor, little features that are a “nice to have” but not critical to the day to day.. but how wonderful that Ziflow team are willing to take our feedback and let us know whether any of the “Nice to haves” will be on the radar anytime soon, or NOT which is fine as well.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Ziflow is a really important part of our production workflow

Reviewed 2 years ago
Pros

We used a similar tool for several years before switching to Ziflow because of their clear commitment to continuing to make the product more useful. The live website review feature is what clinched the deal for us - we make sure to get ahead of any edit requests so we can make a proof in Ziflow to collect comments that used to come to us in some incredibly tedious ways...including print-markup with...

Cons

I wish there were a way to automatically add some canned (but custom) instructions to the invitation to review a proof - a checkbox I could select if the reviewer was someone I hadn't sent a Ziflow proof to before. The live website review does have a couple of quirks (you can't use the text select on a live website proof and it occasionally has some issues with not being able to scroll), but it has...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Ziflow is hands down the clear choice!

Reviewed 2 years ago

The GUEST REVIEWER feature was a huge selling point for the Ribbit Team. Our clients are busy, and most don't have the time to create and manage accounts. ADMIN CONTROLS and EMAIL NOTIFICATIONS were both critical elements on our list of must-haves. The ability to customize the experience for users and reviewers alike was essential to our team. We are finally able to ORGANIZE our projects with the use...

Pros

Unlimited guest reviewer capabilities, admin controls/customization, folder and sub-folder organization, workflow flexibility, notification controls, file management flexibility (including HTML5). Ziflow's support is OUTSTANDING.

Cons

None that we can think of at this point.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Eliminates lost time and rework

Reviewed 6 months ago

Onboarding was smooth and quite helpful so we didn't have to do everything ourselves. There have been frequent check-ins post-deployment. The tool itself is easy to use and manage, so it requires little from my team to maintain making the experience very good.

Pros

The mark-up tools are intuitive and easy for our reviewers to understand with limited onboarding. The ability to load a wide variety of file types means our teams spend no time converting files into a separate format only for the purposes of proofing. The ability to quickly identify if all Reviewers have opened the proof is helpful to keep everything moving on time and remind those who are behind to complete their review.

Cons

There are some automation features that are only available in the enterprise version that seem like they should be part of the standard offering. Reviewers can't see a complete list off all the proofs waiting for their review if they are not in the system as a User (which requires an additional license per user.)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Great proofing software

Reviewed 2 years ago

We've been using Ziflow to proof our company's emails. Previously we had to go through a difficult process of exporting emails to pdfs, sending them out, and rounding up feedback which required a lot of over-communication and attention to detail on the part of the developers. ("Please remove "the" in the third line in the second paragraph.") We've found Ziflow has really improved our proofing process...

Pros

I like a lot of things about Ziflow. The version management is great, and it's remarkably easy to share with your team, and any additional outside stakeholders. It's easy to train people in its use as well.

Cons

I do wish Ziflow had more features for copy proofing, like being able to use italics and bolding within a reviewer's comments. Or being able to edit copy in the proof and save what changes were made- like "ADD: in tonight's", type of deal.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Marketing Agency Time Saver

Reviewed 2 years ago

We can share documents, images, videos, and URLs with client, who can then comment on specific aspects of the asset that need adjustment and then either "approve with changes" or request another review. Team member can see the clients' comments directly, which fosters clear communication about the client's expectations across the agency.

Pros

Ziflow makes it easy to track asset approval status across multiple clients. We can collaborate internally, upload and compare multiple versions, and create internal and client-facing comments. Workflows are simple to build and customize for each client, and we can save the workflows to use over and over.

Cons

Ziflow would be awesome if it had these features: 1. Inline text editing (functionality similar to tracked changes in Word.) 2. A setting that allows specific internal users (who are not proof owners) to receive updates of comments and/or decision across all stages. One checkbox. Currently we need to add users to every stage of proof review to receive updates on comments and decisions at each stage. This causes users to get alerts on each new stage, even if they don't need to take an action during that stage.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Fantastic system for online proofing and collaboration!

Reviewed 2 years ago

Ziflow has saved us a TON of time and aggravation versus our old method of just circulating a PDF for everyone to mark up and review (ugh). Having the ability to keep ONE central version that everyone can access, and the power to submit subsequent revisions all tied to one project, has absolutely been a lifesaver. It is so easy to use right from the first login, requiring no tedious training, and the markup/commenting tools are excellent. Customer service is outstanding as well, whether it's just answering a question, or even periodically checking in to see how we are liking Ziflow. These guys really care!

Pros

In a high-tech electronics manufacturing environment, the ability to check packaging and marketing materials for accuracy and quality is key. Our company relies on Ziflow daily to easily and efficiently collaborate on these tasks. Ziflow is intuitive, easy to use, and very friendly, allowing different departments to comment and converse in real time to acheive the results we need. It is also among the most cost-efficient systems out there, while delivering an incredible "bang for the buck". Our entire production team agrees that this software is a total winner!

Cons

Overall, we have not found any shortcomings, and are very happy with the entire thing.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Ziflow takes the cake!

Reviewed 3 years ago

We're a midsize NYC photography studio, and we're so impressed with what a robust and user-friendly platform Ziflow has created! We tested a number of different proofing/collaboration platforms beforehand, and Ziflow clearly takes the cake! Our workflow is so much smoother and more professional, thanks to all of the folks at Ziflow!

Pros

Ziflow has thought out and executed everything so well...from the myriad of useful options they've provided, down to the look and feel of every aspect of the software. It's easy to use the many features, and though there are many options we don't currently utilize in our workflow, it's awesome that we have them available. Because we use Ziflow for proofing photos, we particularly love the overlay view for comparing versions. Most of all, though, we're grateful for the exemplary customer service Ziflow has provided. We're not huge in terms of our number of user accounts, but Ziflow has always made us feel like valued clients.

Cons

Honestly, we can't think of anything we don't like about Ziflow. Having started fairly early with them, there were maybe a few bugs to quash, but the team is always immediately responsive to any glitches we point out. And what we are most impressed with is Ziflow's response to feature requests we sometimes submit in order to improve our workflow. They always bend over backwards to make sure we have the tools and procedures we need.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Perfect for Remote Animators and Animation Teams

Reviewed a year ago
Pros

I like that it's intuitive and does what I need it to do. It almost perfectly solves the problem of having to leave notes on videos. Without it, I'd have to download the video and open it up in another software and make edits myself. And if sharing with a client and expecting them to do the same? forgetaboutit. With Ziflow, I can mark on top of frames and leave time-specific notes. All without having to download additional software. Clients love it because it means they can leave notes easily and without any learning curves.

Cons

I'm a limited use case, so this probably doesn't apply to anyone other than cartoon animators, but I'd like more "natural" drawing tools and the ability to see the waveform for the audio track in videos. Frame by frame controls may already exist, but I haven't had the opportunity to try them. This critique doesn't apply to 99.9% of their users' needs nor with 99.9% of my clients needs. But if it did exist, it would transform the cartoon animation industry overnight.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A game changer for agencies

Reviewed 2 years ago

Ziflow has completely streamlined the post-production approval process. Clients are able to provide exact frame by frame feedback, highlight the amends and attach storyboards or reference files directly within the proof. This saves us a lot of time and helps avoid misunderstandings. It has been integral in our transition to remote working during the pandemic, as it allows all internal stakeholders to track the status of every proof in real time - as a result there was no disruption to our clients during the transition as we did not have to significantly change our ways of working.

Pros

The platform is extremely intuitive and easy to use and requires minimal training for clients and internal users. The workflow templates are extremely customizable and can be adapted for every client and media type and specific approval needs. It's also a great tool for internal reviews and QA and allows us to ensure utmost quality in everything we deliver.

Cons

I wish there was a way to further customise email notifications and only receive notifications for client decisions, as I receive a lot of unnecessary emails for internal reviews.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Not your average proofing tool

Reviewed 2 years ago

In terms of the general proofing tools, it has everything you could need. The reason to buy in to this software though is in the surrounding features, that streamline your processes and potentially resolve issues that you didn't even know you had. After coming from a proofing software that received perhaps 2 updates per year, it is brilliant to now be on a system that introduces innovative improvements each month, without fail.

Pros

If you're familiar with proofing software, you'll find all the usual tools and features, set out intuitively. The Dashboards and general layout are also well designed, with nice customisation options to help you digest all the information that you need. However, the reason I'd recommend Ziflow more than other proofing software is because of all the small details, that add up to a very satisfying experience....

Cons

At times, the performance of the software can drop. While this doesn't happen often, there are instances where opening proofs can take far too long to load. This has obviously been frustrating when battling against tight deadlines.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Class leading proofing and approvals application

Reviewed 2 years ago

Despite there being a few small niggles with Ziflow it is by far the best approval system available currently. Also the team are constantly looking at how to improve the product and always happy to help with advice and guidance on getting the best from the product.

Pros

Huge range of creative types covered including design files, video, Microsoft Office docs, and live web. The markup window is comprehensive and the control over workflow and approval stage management is superb.

Cons

Some of the more advanced automation features can be tricky to get your head round. The UI isn't always the best especially when viewing on a 13" screen, you end up collapsing and opening the comment and nav windows a lot. Although Word docs can be uploaded the interface isn't really optimised for reviewing copy.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Get everyone on the same page (or Proof)

Reviewed 2 years ago

Very good. I have seen improvements since I started using it and it has become a vital part of my job. I don't have to track down coworkers to resolve incongruent feedback. With Ziflow they can resolve it on the same document.

Pros

It is very versatile. If you are an approver you can use multiple tools such as text selection or drawing to get your feedback across clearly. If you spend a little time customizing your settings there are some great things built in to help you save time and keep organized. If you have a group of people who often are needed for approvals or different groups that approve specific things, then you can set up approval groups and rather than add each individually you can add the whole group at once. If you need to track previous approvals you can set up folders to sort them in so later you can easily find whatever you need.

Cons

It could be more intuitive. I often need to remind someone on a proof, and it can be a bit of trial and error finding the right menu /page that has the type of reminder you need to send.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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(Almost) All-in-One Proofing tool

Reviewed a year ago

Overall, Ziflow has made proofing files much easier and faster. It lacks the ability to proof some file types to our specifications, but the other features more than make up for this.

Pros

Ziflow has helped us sythesize the methods we use to proof files. We used to mark comments directly on a PDF with Adobe Acrobat, leave comments in Sharepoint, or comment directly in our project management application. Now, all of the comments from each person are in one file. Ziflow makes it much easier to track the stage of review a project is in, find all of the comments, respond to comments and...

Cons

As with anything, there is a learning curve, and change is more difficult for some people. As much as I love being able to mark up multiple types of media, we still add proofing comments directly to Word documents because of the ability to track changes. We do the same with PowerPoint files because Ziflow does not allow one to comment on Talking Points. We also have has sporadic success with proofing emails with Ziflow and have decided to stick with our old process. The process for setting up a proof is a bit confusing, but I am more often on the receiving side and don't need to do so as often. There are also some features that come at a premium price that our company has decided not to purchase.