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Top Rated File Sharing Software with Activity Dashboard in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

An activity dashboard tracks file interactions, providing insights into who accessed, edited, or shared documents. It enhances project management, ensures team synchronization, and boosts productivity by offering a clear overview of file activities. Our reviewers in file sharing software rated this feature as highly important.

5 Best File Sharing Software with Activity Dashboard

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
visit website
monday.com logo
4.6
(5.6K)
9
per user/per month
visit website
Trello logo
4.5
(23.4K)
5
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month

See other top File Sharing products with activity dashboard

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about activity dashboard, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for activity dashboard, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,385)
5(2,038)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the activity dashboard feature

Reviewers indicate Smartsheet's activity dashboard offers a snapshot view of activities, enhancing collaboration and data-driven decision-making. They find it flexible, useful, and essential for managing multiple projects. Users appreciate its ease of use, although some mention the need for more customization options and better performance. Overall, it helps track updates and display data meaningfully.

See related user reviews

“Activity Dashboard in Smartsheet is a powerful tool for monitoring project progress, enhancing collaboration, and making data-driven decisions.”
CS

Chitturi S.

IT Compliance Engineer II

“Dashboard makes all information collaborated in one place. Easy to track updates across the organization. ”
RT

Richard T.

QAQC MR

Starting price
12per user /
per month
visit website
Pros and Cons based on 3,470 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(70)
3-4(1,923)
5(3,698)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the activity dashboard feature

Reviewers feel monday.com's activity dashboard provides a clear overview of project activities, aiding in tracking progress and staying informed. They find it beneficial for monitoring team efficiency, especially with remote teams. Users appreciate the ability to see assigned tasks and project statuses, although some suggest improvements in column customization and subtask tracking.
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“ often praised for providing a clear overview of project activities. Users find it beneficial for tracking progress and staying informed.”
Ae

Alaa e.

Customer services

“I like that the Activity Dashboard shows what's being worked on by other team members.”
Verified reviewer profile picture

Kristen W.

Digital Manager - Social Media

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,691 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(235)
3-4(8,662)
5(14,552)
Key Features
File Transfer
Document Storage4.3

User insights about the activity dashboard feature

Reviewers appreciate Trello's activity dashboard for its ability to provide a big picture overview and track the lifecycle of tasks. They find it easy to navigate, clean, and organized, enhancing transparency and collaboration. Users report it helps in tracking updates, aligning with colleagues, and staying informed about team activities, making project management more efficient.
Verified reviewer profile picture
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“I like that it offers a centralized view of recent updates across boards, enhancing transparency and collaboration. It facilitates tracking contributions and staying informed for improved organization and productivity. ”
Verified reviewer profile picture

mbuso n.

Designer

“It's a free feature and does not use a Power up so your wallet is safe, and it will be critical for tracking a card lifecycle, who created it, who edited it, who moved it to a different state, ask for help regarding this task, ask for directions, ask for an update on the progress. Is a handy and mandatory for any project management tool.”
Verified reviewer profile picture

Arnaldo C.

Lead Developer

Starting price
5per user /
per month
Pros and Cons based on 23,449 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,142)
5(13,093)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the activity dashboard feature

Reviewers indicate Google Workspace's activity dashboard provides valuable insights into user engagement, document access, and collaboration trends. They find it useful for tracking file interactions and managing projects efficiently. Users appreciate its transparency and ease of access, although some find it basic and suggest it could cover more important information.

See related user reviews

“The Activity Dashboard is important in Google Workspace as it provides valuable insights into user engagement, document access, and collaboration trends, helping teams understand interactions and improve productivity.”
SR

Sabine R.

IT Support

“The Activity Dashboard helps with ease of access to your tools in one place.”
SS

Shannon S.

Administrative Assistant

Starting price
7per user /
per month
Pros and Cons based on 17,400 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(313)
3-4(7,525)
5(13,833)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the activity dashboard feature

Users report Dropbox Business's activity dashboard is easy to access and understand, providing valuable insights into file activities across the organization. They find it helpful for upper management to monitor user actions and appreciate its transparency. Reviewers mention its user-friendly interface and quick insights, although some do not use it frequently.
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“Being able to see what every user is doing with files across the organization is very helpful for upper management.”
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John N.

IT Systems Administrator

“Makes it easy to see all activity in one place. This is a very valuable tool.”
AR

Adam R.

Owner

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,671 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Other Top Rated File Sharing Software with Activity Dashboard in 2026

Onehub logo

Onehub

Secure enterprise file sharing made easy.

visit website
Onehub is the better way to securely store and share all of your business files with enterprise-grade security and granular permissions. Try it for free!

Read more about Onehub

Users also considered
Virtru logo

Virtru

Cloud-based data privacy and security platform

visit website
Virtru offers a range of data protection products that provide encryption, access controls, key management, and persistent audit to meet security and privacy needs. Supports HIPAA, GDPR, CCPA, ITAR, CJIS, NIST, FERPA and CCMC compliance & integrates seamlessly into the platforms you already use.

Read more about Virtru

Users also considered
Diplomat Managed File Transfer logo

Diplomat Managed File Transfer

File sharing software for the healthcare and other sectors

visit website
Diplomat MFT by Coviant Software is a secure, scalable managed file transfer solution. Automate SFTP, FTPS, HTTPS, and AS2 workflows, integrate with AWS or Azure, and meet HIPAA, PCI/DSS, or GDPR requirements, with zero breaches in 20+ years. Start your free trial today.

Read more about Diplomat Managed File Transfer

Users also considered
JSCAPE logo

JSCAPE

Centralize and secure your file transfer processes.

visit website
JSCAPE MFT Server is a managed file transfer server that centralizes all of your file transfer processes into a secure, easy-to-use application. JSCAPE MFT supports all major file transfer protocols including AS2, FTP/S, SFTP, SCP, HTTP/S, WebDAV and AFTP. Contact us today to get started for free!

Read more about JSCAPE

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

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Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Cerberus FTP Server logo

Cerberus FTP Server

Secure file transfer solution

visit website
Cerberus FTP Server is a secure on-premise file transfer solution designed to provide auditing, collaboration and automation tools for secure file transfer. The system is HIPAA compliant and FIPS 140-2 validated, and offers SSL encryption, IP auto-banning, two-factor authentication (2FA), and more.

Read more about Cerberus FTP Server

Users also considered
IDrive logo

IDrive

Category Leaders

Cloud backup and storage service for PC, mobile, and servers

visit website
IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
Revver logo

Revver

Cloud based, dynamic document-work management system

visit website
Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Construction Project Management

Procore construction software manages construction projects, resources and financials from planning to closeout. Procore helps owners, general contractors, and specialty contractors increase project efficiency & accountability by streamlining project communication & documentation.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
LimeWire logo
Category Leaders

Secure file-sharing for businesses and individuals

LimeWire is a free file sharing software that enables uploading, AI editing, and sharing large files securely.

Read more about LimeWire

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Nextcloud logo
Category Leaders

Collaboration, audio/video calling and file sharing software

Nextcloud is a collaboration platform, which enables organizations to share documents, send or receive emails, manage calendar, and communicate via secure video chats. Features include workflow automation, user authentication, compliance management, remote access, and audit tracking.

Read more about Nextcloud

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers value the ability to transfer large files quickly, securely, and efficiently, with features like access notifications, role-based permissions, and multi-platform compatibility. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users highlight the importance of organized, easily accessible storage with robust search functionality and real-time collaboration, providing convenience and security for personal and business use. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers appreciate strong encryption, multi-factor authentication, and advanced security measures that protect sensitive data and ensure reliable, secure access. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find customizable permissions crucial for controlling access to files and folders, allowing tailored access levels and ensuring document security and privacy. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers value the ability to access, manage, and collaborate on files from any device, emphasizing the convenience and productivity benefits of mobile access. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users appreciate robust encryption for securing data during storage and transfer, ensuring privacy and protection from unauthorized access. 82% of reviewers rated this feature as important or highly important.