DATABASICS Expense Reviews - Pros & Cons, Ratings & more

SAP Concur

Zoho Expense

ExpensePoint

Fyle

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No matter where your employees travel or what they buy, DATABASICS expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

DATABASICS Expense

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Linux

Web-based

Windows

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Controller

Some of the Administration categories are a little misleading as to what you are doing by selecting them.

Senior Accountant/Special Projects

The versatility for us was key, we have very specific requirements and DataBasics was able to accommodate most of them. The support team is great to work with, very responsive and helpful.

SR  Business Analyst

Great software, easy to administer and support staff are amazing, always willing to help.

Programming Analyst / Project Manager

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users.

Systems Manager

It is actually quite good. There are moments that I believe improvements can be made, however I do see improvement each time I interact with some of the individuals.

Travel Services Analyst/System Administrator

I both enjoy and appreciate the business relationship we have with Databasics.

Financial & Business Operations Manager

I like the ability to run reports, track who has not submitted their expenses and reconcile my expense easily.

National Sales Direcgor

I really like the ability to attach receipts with different options. When I took over some of the admin responsibilities I was able to figure things out easily without much assistance.

CLERICAL

THE THING I LIKE MOST IS THE USER FRIENDLY INTERFACE.

That it isn't as intuitive as it could be. I have some users who still struggle to figure it out.

Founder 

I found that some of the category titles in the administration section were confusing and didn't accurately convey their purpose.

The downside of the flexibility is that the system requires a savvy setup and admin team. A lot of the maintenance can be tricky.

Databasics Administrator

I like that the software is integrated with our other systems, where files load in daily to keep the companies changes current, such as employee files, and departments.

Office Manager

I really like that it is user friendly. It flags charges if there are duplicates, it calculates the miles and rate.

Associate Director - Travel Accounting

The Jasper reporting tool used for budgeting, T&E Spend and exception reporting. Helpdesk is actually VERY HELPFUL.

AP Managaer

DATABASICS has been our T&E Expense reporting service for over10 years, they have been very attentive to our needs and requirements, have made many customizations to fit our culture and needs.

The ease of use of preparing an expense report to show what was spent by employees.

Accounts Payable Coordinator

It nicely integrates and uploads into our accounting software, MS Business Central.

Emburse Expense Professional (formerly Certify Expense)

Expensify

I use Databasics on a weekly basis, it serves my needs well.

Thank you for your review of DATABASICS Expense!

We're glad to hear that our platform serves your needs well, and you appreciate the ease of emailing receipts directly to your expense report. Our goal is to provide a user-friendly and efficient experience for our customers.

Regarding your suggestion for easier access to past expense reports, we appreciate your input. We continuously work on improving our product and are dedicated to making it more convenient for our diverse clientele. Your feedback is invaluable in helping us enhance our platform and address your needs better.

Once again, thank you for sharing your experience with DATABASICS Expense. We are committed to providing value and delivering customer-focused solutions for businesses of all sizes. If you require assistance or have further suggestions, please don't hesitate to reach out.

Great products and services

Quite good overall. This software could be more intuitive to use

Thank you for your review of DATABASICS Expense.

We appreciate your recognition of DATABASICS' cross-device compatibility and the receipt express feature. Our commitment is to provide a robust and flexible solution to accommodate the dynamic needs of our clients.

We acknowledge your concerns regarding the intuitiveness of the software and the integration of various tables. Your feedback is integral to our ongoing efforts to enhance the platform, and we're dedicated to addressing these concerns. The point about VAT treatment is duly noted, and we will work diligently to improve this functionality for our customers.

Lastly, we're pleased to know that DATABASICS provides a harmonized way to manage expense reports, reflecting our commitment to streamlining the expense management process.

We value your input and appreciate your candid feedback as we strive to consistently deliver customer-focused solutions. If you need assistance or have any additional suggestions, please don't hesitate to contact us.

Overall, Databasics expense reporting is similar to other tools used in this space. It is a very good tool to use for midsize enterprises that are looking for a robust tool without an exorbitant price. Databasics will definitely give you the bang for your buck if that's what you're looking for.

Databasics - A Rare Expense Reporting Gem For Midsize Enterprises

Thank you so much for taking the time to share your detailed and thoughtful review of DATABASICS Expense. We are thrilled to hear that you found our tool easy to set up and use, and that it meets your enterprise's needs without the hefty price tag.

Our team is committed to providing exceptional support and we're delighted to hear you found our staff extremely supportive and helpful. We understand that learning new systems can be cumbersome, and we are continually working to make the user experience as straightforward as possible. Your feedback on the learning curve and system quirks is invaluable and will help us improve further.

We're also glad to know that switching to DATABASICS Expense has been beneficial for your enterprise, especially in terms of feature compatibility and overall user experience.

Thank you for choosing us and for recognizing the value we strive to provide to midsize enterprises. Please reach out if we can assist further!

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner.  We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report.  Any and all issues are resolved quickly and accurately by the support team.  They will work with ANY staff member, individually if needed, and have the patience of saints! 

Great expense reporting tool

Thank you for your review of DATABASICS Expense!

We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively.

It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance.

We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software.

We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs.

Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.

I've been the admin for our Databasics account for close to 13 years, and have had great experience using it

Aerovironment Expense reporting review

Thank you for your review of DATABASICS Expense!

We are pleased to hear that you appreciate our software's integration capabilities, which help keep your company's changes - including employee files and departments - up to date. At DATABASICS, we understand the significance of synchronizing data in real-time. Our solutions are designed to seamlessly integrate with various systems, ensuring accuracy and efficiency.

Although you mentioned not having a point of reference for comparison, your positive review validates our commitment to customer satisfaction. Your words speak to the quality and user-friendly nature of DATABASICS.

We're gratified to learn that your reason for choosing DATABASICS Expense was its competitive cost. We focus on providing high-quality, cost-effective solutions to meet the needs of a wide array of businesses, from regional nonprofits to multinational corporations.

Your long-standing relationship with DATABASICS—nearly 13 years—reflects our dedication to fostering long-term partnerships with our clientele. More importantly, your positive experience as an admin for this lengthy period encourages us to continue delivering top-rate customer service.

As always, we are here to address any issues and provide assistance to ensure you continue to have a great experience with DATABASICS. Your satisfaction is our top priority, now and in the years to come.

I am happy with Databasics expense.  I would like the troubleshooting team to be more standardized, but I do not know if that is something that is easily fixed.  That is not to say it is poor.  It is actually quite good.  There are moments that I believe improvements can be made, however I do see improvement each time I interact with some of the individuals.

Jaxon Databasics Expense Review

I've used DB for over 15 years and works great. Its easy to navigate and very user friendly. 

Databasics user/Admin  

Dear Claudia,

Thank you for your recent review and for sharing your valuable feedback on DATABASICS Expense. We truly appreciate your loyalty, and we're delighted to know that our solution has consistently met your needs for over 15 years.

Your positive comments regarding the user-friendly interface, duplicate charge flags, automatic mileage calculations, and exchange rate functionality affirm our commitment to providing a robust, reliable, and adaptable solution for businesses like yours. We strive to continuously improve our offerings for our diverse clientele, and your satisfaction is our top priority.

Thank you for your recommendation, and we look forward to continuing our partnership with your organization. If you ever require assistance or have any suggestions for further improvements, please feel free to reach out to our customer support team, who are always ready to help.

Warm regards,

The DATABASICS Team

Great accounting software

DATABASICS IS NOTHING MORE THAN BASIC

great

Thank you for your review of DATABASICS Expense.

We are glad to hear that our platform has met your company needs and provided a straightforward, easy-to-use experience. Our primary goal is to deliver value by addressing the diverse requirements of our clientele, including businesses of all sizes, from regional nonprofits to global enterprises.

Your satisfaction is a testament to our commitment to customer-focused solutions, industry expertise, and adaptability. We believe that clarity and ease of understanding are crucial to the user experience and are continually working to optimize our products and services.

We appreciate your feedback and look forward to continuing to support your business needs with our reliable and trustworthy solutions.

Foi facil de entender e implementar o uso para facilitar o trabalho diario.

Rotina facilitada.

Routine made easier.

DATABASICS Expense Shows Promise

Thank you for your feedback. We're pleased to know that DATABASICS Expense has been a game-changer for you and that you found our user interface intuitive and our support team helpful.

Your points about category titles in the administration section and the technical prerequisites for system setup are taken seriously. DATABASICS is dedicated to creating solutions that are as user-friendly as possible. As such, we're investing in ongoing enhancements to ensure that our platform is easily comprehensible and manageable. Your feedback is integral to this process.

Rest assured, our commitment to customer satisfaction and problem-solving remains steadfast. We aim to provide a product that efficiently caters to your organization and will continue to strive to meet and exceed expectations.

Once again, thank you for choosing DATABASICS Expense. Your feedback helps us serve you better.

Employees no longer have to mail expense reports in to the proper approver when it can all be done online.  The reports do not get lost and the employee gets reimbursed on a timely basis.  

d.e.Foxx & Associates expense system review

Thank you for your thoughtful review of DATABASICS Expense system. We're thrilled to hear that the ease of use, mileage calculation, and administration features have helped streamline your expense reporting process.

Your feedback regarding the clarity of certain Administration categories is valid and important to us. We're committed to continuous improvement, and we will take your suggestions into account as we work on enhancing our product. Our goal is to provide the best possible experience for all our users, and your insight plays a crucial role in achieving that.

It's great to hear that our system has made a positive impact on your employees' reimbursement process by eliminating the need to mail reports and ensuring timely payments. We appreciate your support, and we're confident that DATABASICS Expense will continue to deliver valuable benefits for your organization.

Please don't hesitate to reach out to our support team if you need any assistance or have further suggestions. We're here to help, and we greatly value your partnership.

Dans l'ensemble,  DATABASICS Expense est meilleur dans la gestion des ressources humaines , dans la comptabilité et de notes de frais , facilité d'utilisation, les équipes de support plus rapide pour la résolution des problèmes et permettre également de gagner du temps et rapide dans les bilans de données . Je le recommande

Logiciel de notes de frais

expense report software

Thank you for your valuable feedback. We're glad to hear that DATABASICS Expense has proved useful for your company's project management, human resources, and reporting needs.

We appreciate your note about the complexity of creating reports. We're continuously working to enhance our functionalities and your input will certainly help us improve. DATABASICS is known for its customer-focused approach to problem-solving, and we're committed to providing solutions that cater to your specific needs.

Your satisfaction and ease of use happen to be our top priorities; hence we're thrilled to understand that our software is assisting in managing human resources, accounting, and expense reports effectively.

Once again, thank you for recommending DATABASICS Expense. We're eager to continue providing excellent service and assisting your business in achieving its goals.

Easy to use and very efficient. 

Thank you for your review of DATABASICS Expense!

We're thrilled to hear that you find our software user-friendly and efficient, requiring little to no training for new employees. We take pride in offering a customizable solution that is tailored to the needs of your organization, including setting maximum limits for expenses and approvals.

Your positive feedback regarding the balance of automation and human intervention is much appreciated, as we strive to provide a software solution that seamlessly blends these elements for maximum effectiveness.

It's great to know that you found our pricing and mobile app availability to be significant advantages, especially for personnel who are often on the road. We're committed to ensuring that DATABASICS Expense continues to meet and exceed your expectations.

Please don't hesitate to reach out if you need assistance or have any suggestions in the future. We're here to help and appreciate your continued partnership.

Flexible software (customizable).  Great customer service.

DataBasics for Travel & Entertainment Expense Management

Hey Lisa, we appreciate the fantastic review and are glad we could be of service. If you have any further needs or questions, please reach out!

We have been happy with DB expenses for years.

Databasics works for our team's expenses

Thank you for sharing your review of DATABASICS Expense!

We're delighted to know that our web-based platform has been beneficial for your team, making it easy for employees across the US to manage their expenses and seamlessly integrate with your accounting software, MS Business Central.

We appreciate your feedback regarding the numerous project and task choices, which can be confusing for new users. Your suggestion of tailoring options per employee is valuable, and we will take it into consideration as we continue to enhance and improve DATABASICS Expense.

It's wonderful to hear that you chose DATABASICS Expense for its ability to handle your many projects, tasks, and corporate American Express card transactions. Your satisfaction and continued partnership are of great importance to us.

We are glad that your team has been happy with DATABASICS Expense over the years. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and dedicated to ensuring your experience with DATABASICS remains positive.

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available. 

An easy to use expense tracking system that provides approval levels needed to manage your expenses

Thank you for sharing your experience with DATABASICS Expense.

We appreciate your positive feedback on the ease of setup, user-friendly features, and the supportive customer service provided by our team. Our main priority is delivering quick and helpful solutions to meet your business needs.

Regarding your concerns about user deletion and AD Hoc reporting, we acknowledge the room for improvement to streamline the process. Your valuable input helps us identify areas that can be enhanced to provide an even more efficient experience for our clients. Rest assured, we remain committed to refining our platform, and suggestions like yours play a vital role in its development.

It's gratifying to note that transitioning to our electronic system has saved money, improved expense approval processes, and expedited reimbursements for your users. We are proud to offer versatile solutions, including the mobile app and website that enable approvals from virtually anywhere, to accommodate the dynamic needs of various organizations.

Thank you for your insightful review, and please do not hesitate to contact us with any further suggestions or assistance you may require.

I have used the software to create some reports for others when needed since they left our company before taking care of reports. 

Overview of using DataBasics

Thank you for sharing your review of DATABASICS Expense!

We're glad to hear that you've experienced many improvements over the years and appreciate the receipt attachment options. It's fantastic to know that you found the admin responsibilities easy to manage with minimal assistance, as ease of use is one of our main goals.

While we acknowledge that you currently have no concerns or suggestions for improvement, please know that we're committed to continuously refining our product and listening to user feedback.

It's wonderful that you have been able to create reports for others when needed, and we hope our software continues to be a valuable and efficient tool for your organization.

Thank you for your ongoing support of DATABASICS. If you have any questions or need assistance in the future, please don't hesitate to reach out. We're here to help and appreciate your partnership.

The ability to pull our payment to our drivers at any time. This will and has helped in rare instances that we missed a holiday deadline or someone was unable to submit expenses on time. We have enjoyed a better support system with troubleshooting. 

I have had only good since we moved to solely Databasics- the service is wonderful! 

Thank you for your valuable review of DATABASICS Expense!

It's heartening to hear about your successful transition and the ease of use and training provided for your users. We understand that a change in systems can be a significant adjustment, especially for a diverse user base like drivers. At DATABASICS, we designed our solutions to be intuitive and easy to grasp, so your drivers face minimal issues and can focus more on their core work.

Your experience with our responsive Support Team reflects our commitment to delivering excellent service and ensuring that help is readily available whenever any hurdles or questions arise. We strive to be a reliable partner, ready and willing to assist at a moment's notice.

We appreciate your candidness about the learning curve involved in mastering all DATABASICS' capabilities. We offer webinars and various resources to help our clients enhance their knowledge about our software. Your engagement in these opportunities demonstrates a valuable eagerness for learning and maximizing the benefits of our solution.

The benefit of our software that allows you to pull payments to your drivers at any time, accommodating scenarios like missing holiday deadlines or late expense submissions, underscores DATABASICS' adaptability to your unique business needs. Furthermore, we're glad to hear that our support system has made troubleshooting easier for you.

Your feedback and satisfaction are integral to our work at DATABASICS. We remain committed to offering a comprehensive, easy-to-use solution that serves a variety of businesses effectively and efficiently. Thank you for choosing DATABASICS, and we look forward to a continued partnership in the future.

If you need assistance, have suggestions or further feedback, please don't hesitate to reach out to us. We're here to help and ensure your continued satisfaction with DATABASICS.

DB Review

Thank you for sharing your positive review of DATABASICS Expense!

We're delighted to hear that you find our platform easy to use and appreciate the control and visibility it provides. Creating an intuitive and efficient user experience is one of our top priorities, so we're glad to know that our product meets your expectations.

It's also fantastic to learn that our support team has been prompt in addressing any issues you may have encountered. Providing excellent customer support is an essential part of our mission, and we're thrilled to have succeeded in that regard.

We understand that price can be a significant factor in software decisions, and we strive to offer competitive pricing without sacrificing quality. Thank you for choosing DATABASICS Expense over our competitors. Your satisfaction and continued partnership are of the utmost importance to us.

Please don't hesitate to reach out if you need assistance or have any suggestions in the future. We're here to help and always eager to learn how we can further enhance our product and service.

Databasics is the most user friendly T&E application we have used in the past 15 years!  

Thank you for your review of DATABASICS Expense!

We are delighted to learn that our software has become the most user-friendly Travel & Expense application you've used in the past 15 years. DATABASICS is dedicated to addressing the diverse needs of our clients by offering easy-to-navigate solutions, and it's heartwarming to see that we've made a tangible difference in streamlining your T&E process.

It's highly rewarding for us to hear positive feedback about our admin functionality, flagging of policy exceptions, split-screen capabilities, receipt handling, and integration with other systems. Our commitment to customer satisfaction drives us to create software that accommodates various interfaces like Amex, HR, PRS, and SAP, while also incorporating helpful tools like the Jasper reporting system.

We appreciate your acknowledgment of our Helpdesk as being highly helpful—responding promptly to our clients and addressing their concerns is a top priority for us.

We thank you for your honest feedback. We aim to keep refining our platform based on user input. DATABASICS continuously strives to improve its services and tools, and your remarks about the Help portal offer a valuable perspective for future enhancements.

Once again, thank you for sharing your experience with DATABASICS Expense. We will continue to deliver flexible, efficient, and customer-focused solutions for businesses of all sizes. If you need assistance or have any further suggestions, don't hesitate to contact us.



Our experience with Expense has been very positive.  Users have benefited from the software because it is easy to use and less time consuming than our previous process.  The process of expense reports has been greatly improved and has become much more efficient.

Great experience with Expense

Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us  and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership! 

Benefits include a mobile platform for approvals and expense reporting. Electronic storage of documents to reduce office supply and storage costs. Automatic workflow with audit trail helped increase accountability and resulted in quicker turnaround for approvals.

DataBasics Expense Reporting Module

Dear Tara, thank you for recommending us in your review! We're glad we made your experience with us a great one and will be happy to help you again soon. We think you're "phenomenal" too!

DATABASICS Expense Reviews (2025)

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