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Resource Guru Pricing

Pricing overview

Value for money rating

4.6

/5

400

Price starts from

3

Per month

Per Feature

Pricing options
Free plan
Subscription
Free trial

Pricing details

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

What users say

I love how easy and simple Guru is to use. We spent so many years searching for a tool to fit our needs and only Guru could do what we needed - and better yet, it is so reasonably priced.

MA

Maggie A.

I have implemented Resource Guru to my previous and current working places. Very good value for money.

RH

Reshma H.

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Reviewers who mentioned pricing said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Resource Guru has been a game-changer for us

Reviewed 3 years ago

I love Resource Guru. It's the only thing that's shifted our capacity management into a new gear. By which I mean: No more trying to manage everything from a single calendar, complete visibility over workflow and appointments, and the ability to see at a glance how much time is available on any given day.

Pros

1. It doesn't try to do anything other than what it's best for 2. Calendar sync 3. Cost-effectiveness 4. Responsiveness of the support team (including on UX suggestions! Amazing.) 5. The little guru on the dashboard. Yeah it's cosmetic but it makes me feel good every time I log in. 6. Easy to set up and use.

Cons

The only things I really dislike a cosmetic and non-fatal. They are: 1. The inability to hit a "today" button to go back to today's date, and the thin scrollbars right and left 2. The fact that I have to literally click and drag events to create instances on non-consecutive days, rather than selecting dates.

Vendor response

Hi Leticia Thanks for the great feedback :) I hope you'll be pleased to learn that we definitely do have a "Today" button which takes you straight back to today's date. It's in the top left of the schedule, next to where you navigate between different months and years. I hope this helps! If there's anything else we can do for you please just let us know. Happy scheduling! Kat

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Intuitive and efficient resource management software

Reviewed 10 months ago
Pros

The best part about Resource Guru is the reporting system. Given how fuss-free the management tools are to use, the reporting system is the proverbial icing on the cake, as it aggregates all your available data in one easy to use panel. Not to mention, it is so intuitive to use and has such a remarkably low barrier to entry, that I onboarded all my team managers in a single day, and have never looked back.

Cons

Some parts of the UI look a bit dated, like the "adding resources" panel, but it's honestly not a big deal because you only use it once when adding your resources, and hardly touch it ever again. Other than that, changing the default working hours is a bit tedious, but again - do it once and you never need to adjust it again.

Vendor response

Hi Timothy Thanks for sharing your review of Resource Guru :) I'm pleased to say that we have some enhancements planned for the Resources section, which I hope you'll be pleased to see when they're released! Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news. If you have any other questions or feedback at any point, please don't be a stranger. We love to help and we're always keen to hear any feedback. Thanks! Kat

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing software that's incredibly useful for our Studio team

Reviewed 5 months ago

We as a team absloutely love using RG, we use it on a daily basis and it really has transformed the way in which we work as a team, making us more collaborative and organised.

Pros

Can't believe how cheap this software is and all the built in capabilities! It's great, we are a team of 7 and this has helped us with our project management bookings. You can clearly see what work is booked in over the weeks/months and allows you easily to move stuff round.

Cons

I would like there to be an option to have specific colours per clients. It would also be good if it retained hours per project. For example we have big animation projects in that are broken down into sketches, moodboard, animation etc and would be good to have some sort of log if the time gets moved.

Vendor response

Hi Emma Thanks for sharing your feedback when you responded to the survey we recently sent you :) Customisation of the colour palette is firmly on our roadmap, but in the meantime if you have any programming capabilities at your end you can use our API to add custom colours. You can assign your own custom colours via API right now if you'd prefer. You can find all of the API documentation via our...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great scheduling app for teams

Reviewed 2 years ago

We have a team of 15+ individuals who all have different work/ vacation schedules, commitment levels, and weekly to daily workloads. We use ResourceGuru to organize all of this information into a simple, clean format that is easy to read and quick to update. The main component that we use every week is tracking team member's availability to take on more work (or if they're overloaded and need help)....

Pros

The user interface is very intuitive and it is easy to scroll through the entire team's schedule for the week.

Cons

The cost is considerable, but if your team needs something beyond Outlook calendar to view everyone's schedules in one place, it's a great option for that. I wish there was more compatibility between our Outlook calendars and RG though. Often it feels like we need to have duplicate information in both places.

Vendor response

Hi Spencer Thanks for sharing your review of Resource Guru! I wanted to check in to make sure you knew about the availability bars? It sounds like you're using a workaround to highlight when people are available, but the availability bars will give you excellent visibility of when each of your resources has availability, right there on the schedule. You can learn about using them here: https://help.resourceguruapp.com/en/articles/2942098-using-the-availability-bar I hope this helps! If you have any questions at any point please don't be a stranger - we're always very keen to help. Thanks, Kat

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Value for money and SO easy to use

Reviewed a year ago

This has saved us countless hours of email writing and phone calls as our trainers can see their bookings without us having to call or write to them each time something changes. All of our sales and booking team can immediately see who is available for times requested by a client. Our Marketing and Finance departments love the reports and they are so easy to customise.

Pros

Colour-coded projects, ability to mark projects as confirmed or tentative, able to sync the software to individual calendars, easy to customise reports, everything on one screen, easy to add and customise new resources. I could go on but, this software has grown with our company over the past 4 years and we are all very happy with it.

Cons

The new features that are added are not always in the order we want. For example, it took 4 years for the confirmed/tentative option to be added - a very useful feature for us but I understand that the Resource Guru Team needs to prioritise features based on the overall needs of their customers.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Very helpful, easy and friendly interface. Good value for money too"

Reviewed a year ago

I have been using for a few years now and Resource Guru is a really good software with easy and friendly interface. Since it was updated it got even better. The whole team likes it and we've never had any sort of doubts or problems with this software. It naturally became part of workflow.

Pros

You can add clients and project and move things around very easily with drag and drop functionality. The look and feel and their calendar is extremely helpful and clear. With RG you can schedule people and easily manage annual leave, sick leave, and hours dedicated to each task, client or project. We never required any sort of training and the whole team was able to start using straightaway.

Cons

It would be nice to have a Project view. To make it easier on the hours management on a project basis.

Vendor response

Hi Patricia, Thanks for sharing your feedback! A more project-oriented view is definitely on our roadmap for the near future. In the meantime, you may find the Projects section of the Reports useful for tracking time booked on projects. If there's anything else we can do to help please just let us know. Thanks, Michelle

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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SM user

Reviewed 3 years ago

As mentioned I have implement RG to both my previous and current working places. Its easy and simple, no complications, not clumpy. I use RG on a daily basis to book my whole team's daily tasks.

Pros

Easy to use, simple for all team members. Looks visibly pleasing. I have implemented Resource Guru to my previous and current working places. Very good value for money.

Cons

Needs to have an action for users to click once they have completed the task. I have been waiting for this for a few years now. Still not very mobile friendly.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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An option for time, cost, manhour management for small-medium scope

Reviewed 10 months ago

Generally no issue if the scope is small to medium. larger scope requiring links to many other apps may take time to sync.

Pros

Intuitively easy to use, good usage of colors to present a quick glance of resource versus objectives deliverables

Cons

Integration with existing calendars, tools may not be smooth and sometimes not synced.

Vendor response

Hi there Thanks for sharing your review of Resource Guru :) I wanted to let you know that our calendar sync feature is currently a one way sync, but we do have firm plans to support 2 way syncing in the future. Once 2 way syncing is released, you should find it easy to keep external calendar events synced in Resource Guru. Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news. I hope this comes as good news! If you have any further questions please don't hesitate to reach out and we'll be very happy to help. Thanks, Kat

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Tool

Reviewed a year ago

it have been very positive. I implemented this across or company to get some visibility on our resource allocation. it have worked well and is not very expensive.

Pros

very easy to use and the calander view is great give me a sense of what is going on 2, 3, 4 weeks out.

Cons

would like to have a feature that allows the employee to be able to mark a task or a project complete, which would than send a notification back to me or the PM that they are available to do additional works.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The entire team are there to make sure your experience with the product is easy and beneficial.

Reviewed 5 years ago

Provided visibility and allowed tracking of the team members, contract end dates and the ability to generate accurate invoices for the customer

Pros

The product is easy to use and allows the administrator to manage teams, plan and review previous activities. It can be used for recording or planning and gives a level of visibility that is lacking in a number of products. Although the team are constantly looking at ways to improve the product, it never strays away from its core and prime functionality. Many products try to grow into a bigger, wider space and lose the key elements that attracted customers to the product in the first place. A customer of ours was so impressed with the product that they too purchased it after seeing the value it afforded us.

Cons

It would be great if there was an App which could be opened rather than a web browser, although this is only a minor consideration with the number of browsers out there.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Resoucre Guru Review

Reviewed 10 months ago

I am very happy with the product and the service. Do wish it was a bit cheaper as we are on south africa so it works out a bit more than finance likes to pay.

Pros

I love how eay it is to book. The reperating of project work and consulntans has made it so much easier.

Cons

It needs mor colurs to choose from, as I sometimes end up with duplicates. Extracting of reports, would prefer to just extract one specifc report at a time.

Vendor response

Hi Jean Thanks for sharing your review of Resource Guru :) Did you know that you can apply any custom colours to your resources, projects and clients via our API? You can find all of the API documentation just here https://resourceguruapp.com/docs/api. I hope this helps, but if you need any further assistance please don't hesitate to reach out; we're always happy to help! Thanks, Kat

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Guru Review for you

Reviewed 2 years ago

The program solves our equipment and people scheduling issues. Our staff can book and pre-book. From a business stand point I can quickly see ahead at how busy we are. I can run reports to see the utilization of our equipment and staff. This gives me some data I can use to see if more equipment or staff are required.

Pros

Cost. We don't have to limit how much we add to the schedule (people or equipment) because of the licensing cost. Because of that we use it more extensively and therefore get even more value from it.

Cons

The pictorial Guru and daily saying I like personally, but I have heard the comments from the [SENSITIVE CONTENT HIDDEN] and [SENSITIVE CONTENT HIDDEN] that it takes away from the professional feel of the program.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great Software, too expensive

Reviewed 2 years ago

Good software and with a few tweaks/improvements it would be great but works out to be too expensive for large groups of resources.

Pros

Really easy to use and makes all resource planning very visible. Highlights the problem areas and upcoming projects really well

Cons

It turned out to be far too expensive for a fairly small company to justify. There was limited functionality around moving/altering/copying lines and resources input although the team are looking into this. The colours are limited for the lines also, which may seem like a small thing but the colours help to show visually what is planned. It would also be handy to be able to zoom in and out more to see full years as well as weeks.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simple and basic but effective and problem solver

Reviewed 3 years ago

It provides a birds eye view of our capabilities, quickly proving our team with the information required to manage the bookings for everyone of our 60 Devs.

Pros

That it does exactly what it should. No complex features such as budgets or projects.

Cons

We were hesitant at first because of the pricing but after using it for a few months we realized that it became a most for our Staff Augmentation business model. Our Capabilities team couldn’t survive a day without it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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The Resource Guru Support is Top Notch!

Reviewed 4 years ago
Pros

Our use of Resource Guru is sort of out of the box. We use it for scheduling barn space in the Agriculture Industry. The support team has always stepped up to find ways to enable Resource Guru to fit with our unique needs. If it works this well for our out of the box use, imagine how well it works for it's intended purpose. For us, the reasonable price has been worth the gamble of using a software not meant for our intended use.

Cons

In our out of the box use, the biggest con - is the speed at which the software moves from page to page. However, this might not be Resource Guru's fault. It could be our internet capabilities, or the amount of data we plug in for our purpose. For our use, I'm looking a 15-17 week time frame, like most people look at a 8-10 hour work day. If you use the software as it's intended, this probably wouldn't be a problem.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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We needed a better way to track our resources

Reviewed a year ago

So far, Resource Guru has saved us a great deal of hassle with just the equipment booking time alone. The reporting features were just frosting on the cake.

Pros

As our company grew, we needed a better way for people to get organized access to equipment. We needed to be able to request help from our support staff. Resource Guru was our solution and it was very well received. It has surpassed it's intended use because of how great the reporting and analytics are. We have since incorporated Resource Guru's easy-to-pull reports in our quarterly project accounting.

Cons

I would love to see Resource Guru support the ability to upload documents. It would be wonderful to have a single place for our employees to go to find the manuals or protocols they need for the equipment they are booking. It would be great to have our quotes able to be uploaded into the projects. Especially for the price. We have a good amount of Resources, and since you are charged per Resource, it would be great if the software was less of a "uni-tasker".

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Excellent for time recording

Reviewed 2 years ago

Works very well. New features are directed to the user and have been thoroughly thought through.

Pros

Easy to record time against different projects/customers.

Cons

Reporting is powerful but misses some core details like how much time is remaining on a certain customer (for fixed price, or limited POs)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Simplified Resource Mgmt

Reviewed 3 years ago

Very positive

Pros

Ease of Use, User interface, Visual appearance, cost

Cons

Filters don't transfer to reports, need a search function

Overall Rating
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Great product but no development

Reviewed 7 years ago

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the moment and they have failed to deliver any additional functionality since launch despite increasing pricing. The forums are filled with requests and suggestions for highly useful add-ons and improvements that always receive the same answer "It's on the road map but we are working on other aspects...

Pros

No pros were added to this review

Cons

No cons were added to this review

Vendor response

Thanks for the review Ossian! While I understand your frustration at the low frequency of new feature releases recently I'd like to correct you on a few things. It's not true that we have failed to deliver anything since launch—for more information on our product updates you can go to the "Product Updates" section of our blog http://blog.resourceguruapp.com/category/product-updates/. We are sorry that...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Straight forward functionality

Reviewed 8 months ago
Pros

It's very easy and intuitive to use. Although they don't do much the Project Code and Skill was something that the closest competitor did not offer and made resource guru more desirable

Cons

The closest competitor had 2 features that I would like to have seen, to be able to have the project marked as tentative. And to add a budget to the project - Other competitors had the budget and you could define a price per resource - however, for me a bucket of hours per project would be enough

Vendor response

Hi Daniel Thanks for your feedback! We do plan on releasing a budgeting feature in the future which you will be able to use to see the requirements of the work you're taking on, but I'm afraid I can't give you an accurate release date for this just yet. In the meantime, I'm pleased to say that you can mark bookings as tentative until they get confirmed, please find the following walkthrough useful: https://help.resourceguruapp.com/en/articles/5415523-creating-tentative-bookings I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Great for visually tracking where our staff are

Reviewed 3 years ago

Very positive, we use it daily across the whole organisation

Pros

Easy to add, administer and record time. We can also integrate to the API to easily see who has free time and surface this through other channels. It also allows the whole company to get a view on who is free and when

Cons

It's quite expensive for what we use it for, so this makes it a decision point as the company grows.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Resource guru

Reviewed a year ago

It is a good experience

Pros

The ease of use. View of all the resourses at once Good functionality

Cons

The pricing is just a bit step to put our complete team on.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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For controlling and managing resources - this is absolutely a winner!

Reviewed 4 years ago

Transparency of our bookings, and the will from our employees to use it actively

Pros

Resource GURU focus on resource management . It doesn't provide a ton of unnecessary gadgets just driving the cost and complexity up. In a small company of app. 20 engineers, the GURU makes an excellent overview for the daily and weekly planning, provides a good forecasts of utilization looking ahead, and the ability of synchronizing with outlook makes it very easy to inform about our expectations to our colleagues.

Cons

A nice feature to work on, would be an 'autofit' function, where a new project could be thrown into the bunch of existing projects and let GURU do the initial planning. A smooth looking app as other software provide would also be nice.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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User Feedback

Reviewed 5 months ago

National scheduling of resources across multiple projects.

Pros

Ease of use & great pricing - great software for small-large organizations.

Cons

I don't have anything that I like least about this software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A meaningful tool for us

Reviewed 2 years ago

I enjoyed the time needed at the early phase to understand the benefit of combining the added values of Resource Guru and the added values of our traditional individual and team calendars. It took a bit of time to some of us but now it is fully adopted!

Pros

As we are mostly working remotely, we mainly value Resource Guru as a resource tracker tool. Who is doing what next week? Who is where next week? Who is available when next week? We like the very user-friendly interface.

Cons

Even if the user interface for mobile devices has been recently improved, there is no Android/IOS App. Not yet?