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Recurring Billing Software

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Stax Bill logo

Subscription management & recurring billing software.

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Fusebill automates recurring billing with subscription management features, a hosted registration page, catalog & pricing tools, invoices & more. Improve the customer experience and reduce churn with automation.

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Chargebee logo

Subscription Management & Recurring Billing Software

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Keep Subscription Management Uncomplicated as You Scale. Chargebee automates the entire subscription management process from defining pricing models, to invoicing, payment pages, customer portal, and reporting.

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Recharge logo

Your all-in-one solution for growth & retention

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Helping e-commerce brands maximize the value of their shoppers, Recharge is the leading subscription management solution.

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SubscriptionFlow logo

Subscription management software to manage plans & billing

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SubscriptionFlow is an automated and highly customizable subscription billing and payments management system that offers intelligent pricing and in-built CRM to help users manage it all in one place.

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ZarMoney logo

Cloud-based accounting solution for businesses of all sizes

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ZarMoney is a cloud-based accounting solution designed to assist businesses of all sizes with the management of inventory and finances. Key features include team collaboration, quote generation, invoicing, transaction tracking, remote access, and approval workflows.

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Helcim logo

Billing, Invoicing and Payment Processing with Helcim

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Helcim lets you set up automatic payments and billing with ease. Use the card vault to save customer information and automatically process payments when they’re due.

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Melio logo

Accounts payable for small businesses

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Melio is an accounts payable solution which allows users to pay bills conveniently online via bank transfer, debit card, or credit card. Melio also supports QuickBooks synchronization & automated scheduling, allowing users to connect with their accounting system & schedule payments automatically

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ChargeOver logo

Subscription Billing for SMBs

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ChargeOver automates invoicing, collecting payments, dunning, and more for recurring billing or subscription based business. Also supports one-time charges.

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Stripe Billing logo

Subscriptions and invoicing for ambitious businesses

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Stripe Billing is an end-to-end billing automation solution that helps businesses manage subscriptions and invoices with flexible billing components and billing logic. Stripe Billing helps businesses support new billing models, capture more revenue, and accept more payments globally.

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Airwallex logo

Payment and financial management solution

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Airwallex provides global businesses with an all-in-one account to help businesses grow and operate globally, offering access to domestic and foreign currency accounts, high speed international transfers, global bill pay, online payment links and plugins, multi-currency cards, expense management, software integrations and APIs to programmatically manage finances.

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VatPay logo

Recurring Payments, Online Billing and Invoicing for B2B SMB

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Online Billing, Invoicing, Accounting, Project Management, Time Tracking, Team Collaboration, Receipts and Expenses Management and many more.

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Cloudmore logo

B2B Subscription providers across many verticals

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Use Cloudmore to solve your B2B subscription billing and management challenges.

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Utilmate logo

Comprehensive utility billing solution

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Utilmate is a comprehensive utility billing solution that helps businesses streamline their invoicing and customer communication processes. It offers an all-in-one system for utility companies that serve multi-tenanted homes and businesses. The platform allows users to easily set up and manage billing operations, reducing time to market and improving efficiency.

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Plooto logo

The fastest way to manage your business payments

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Worry about one less thing with Plooto's recurring payment/billing - making your accounting receivable processes efficient and easier.

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Expedite Commerce logo

Managing the Buying Journey

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Expedite Commerce Recurring Billing & Subscription Management software has been exclusively designed for B2B companies to automate, simplify, and streamline their finance and accounting for real-time revenue recognition, reporting, and forecasting.

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Dynamics Billing logo

Recurring usage based billing with situational pricing.

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Advanced usage billing and situational pricing software. Product / Service catalog optimized to reduce costs; Advanced invoicing; Collections; Connect to payment provider of choice; AR sub-ledger and integration to accounting software of choice; Built on Microsoft Dynamics.

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Zoho Billing logo

End-to-end billing solution built for every business model.

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Zoho Billing streamlines recurring billing with flexible options, supporting billing configurations for plan purchases, and renewals yearly, monthly, or any custom period.

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Invoice Home logo

Billing and invoicing software for small businesses!

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Invoice Home is a billing and invoicing software that helps freelancers and small businesses create, download, and email invoices in PDF format. Users can utilize our professionally designed templates and custom logos to generate personalized invoices.

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Odoo  logo

Full Suite of Integrated Business Apps

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Eliminate the hassle of sending reminders for late or outstanding payments with Odoo’s recurring billing tools. Automate invoice processes by integrating the quotes, delivery orders and contracts.

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Maxio logo

Maxio is a financial operations platform for B2B SaaS compan

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Maxio is a financial operations platform for B2B SaaS companies.

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Recur360 logo

Cloud-based invoice automation platform

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Recur360 is a cloud-based recurring invoicing, payments and accounts receivable collections platform.

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PayPal logo

Comprehensive solution to serve your business needs.

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PayPal Commerce Platform is a comprehensive solution designed to serve your business needs and your customers, whether you’re just getting started or already a thriving enterprise or marketplace.

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Housecall Pro logo

Field Service Management App

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Housecall Pro is a full-suite tool that enables service professionals to run their entire business from their smartphone and complimentary web portal.

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QuickBooks Online logo

Small business accounting software

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QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial data in one platform, with real-time dashboards and reports.

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FreshBooks logo

Accounting Software Built for Owners

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Use FreshBooks' auto-billing feature to automatically invoice your customers and charge their credit cards on a regular basis by setting up recurring profiles.

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Buyers Guide

Recurring Billing Software

What is recurring billing software?

Recurring billing software automates the process of billing customers on a recurring basis, typically for subscription-based services, memberships, or ongoing product deliveries. The software automates processes such as generating invoices, processing payments, managing subscription plans, and sending payment reminders.

By standardizing these processes, recurring billing solutions help increase billing accuracy, reduce administrative workload, and enhance customer experience. These tools also allow businesses to customize billing cycles, generate detailed transaction reports, and secure payment processing.

What are the core features of recurring billing software?

  • Recurring invoicing: Automate the process of generating and sending invoices at predetermined intervals—weekly, monthly, or annually. This feature handles different billing cycles, applies taxes and discounts automatically, sends payment reminders to customers, and tracks overdue payments.

  • Recurring/subscription billing: Set up recurring billing cycles to charge customers for products or services. This feature handles subscription changes, proration, discounts, and refunds. It also includes customizable billing periods and automatic invoice generation to manage subscriptions.

What are the benefits of using recurring billing software?

  • Reduces late payments: A recurring billing solution automates the payment process and schedules payments on a preset date. It sends automated reminders to customers for upcoming or overdue payments. It also allows businesses to automatically deduct funds from their customer's accounts for recurring payment. These automation features help customers remember to pay on time, reducing the chances of late payments.

  • Improves financial management: A recurring billing platform automatically creates and sends invoices at specified intervals, saving businesses the time and effort required to generate and send recurring invoices manually. This also helps reduce manual errors in billing calculations. Additionally, many recurring billing platforms integrate with accounting systems, ensuring accurate and organized financial records handling.

  • Enhances revenue predictability: By setting up recurring payments, businesses can anticipate their cash flow more accurately. This predictability is especially beneficial for companies that rely on subscription-based or recurring revenue models. It enables them to forecast revenue with greater precision, which in turn aids in making informed decisions about resource allocation, budgeting, and investment.

What are the potential issues with recurring billing software?

  • Inaccurate billing cycles: If not set up correctly or if there are changes in the billing frequency, customers might receive invoices at the wrong intervals. This can lead to confusion and frustration for businesses as well as customers. Inaccurate billing cycles can also result in unexpected customer charges and inconsistencies in revenue for the business. Companies should review and test billing schedules to ensure invoices are generated and sent accurately.

  • Payment gateway issues: Recurring billing software solutions rely on payment gateways to process transactions. However, payment gateway issues may sometimes lead to failed transactions or delayed payments. These issues can arise due to technical glitches, connectivity problems, or changes in payment processing regulations. During such occurrences, customers might experience disruption in their service or subscription, impacting their satisfaction. Businesses should have contingency plans to address payment gateway downtime and minimize customer impact.

  • Difficulty updating plans: As businesses evolve, they may need to introduce new plans, modify existing ones, or adjust pricing. However, some recurring billing systems might not offer the flexibility to make these changes easily or may have a complex process. This could lead to incorrect billing and dissatisfied customers, negatively affecting revenue. Businesses should choose software that allows easy plan modifications to enhance their and their customers' experience.

How much does recurring billing software cost?

Most recurring billing software products on the market are priced on a "per user, per month" basis, and their entry-level pricing plan ranges from $8 to $46+*. An enterprise product that's priced higher may include additional recurring billing features, such as advanced reporting, custom integrations, priority support, and more comprehensive scalability options.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of Aug. 24, 2023.

What is recurring billing software used for?

Recurring billing software is typically used for managing regular financial transactions. However, this software can have multiple use cases based on the data fed into the system and the features leveraged. Some of them are:

  • Discounts and offers tracking: Recurring billing software can manage and track the various discounts, promotions, and offers applicable to recurring billing cycles for products and services. This feature is useful for businesses that offer subscription-based services or products with recurring payment, such as subscription boxes, Software-as-a-Service (SaaS) platforms, and membership programs.

  • Cash flow projections: Leveraging historical billing data and upcoming subscription renewals, recurring billing software can provide insights into future cash flow projections. This feature helps businesses plan their financial strategies, allocate resources, and ensure they have the necessary funds to cover expenses and investments.

  • Expense monitoring: Recurring billing software can also assist in expense monitoring. The software provides a comprehensive view of ongoing expenses related to subscriptions, services, and recurring payments by centralizing billing information and automating payment processing. This capability enables businesses to manage their financial obligations better and make informed decisions about cost optimization.

Which software tools integrate with recurring billing software?

Several software solutions integrate with recurring billing solutions, enhancing functionality and standardizing various business processes. We looked across thousands of reviews from users of recurring billing software to identify the products that users frequently mention integrating with their recurring billing tools:

  • Quickbooks is accounting software that integrates with recurring billing software to allow businesses to sync their billing data with their accounting records, ensuring accurate financial reporting and reconciliation. 

  • Xero, another accounting software, integrates with recurring billing tools to ensure billing and payment data is accurately reflected in the company's financial records. This integration saves time by automating the transfer of financial information between systems.

  • Zapier is an integration platform that connects various apps and automates workflows. It integrates with recurring billing software to facilitate connections with other apps and services that might not have direct integrations. Zapier allows businesses to create custom automated actions (Zaps) that trigger based on events in the recurring billing system.

  • Stripe is a payment processing platform. With Stripe integration, businesses can securely process recurring payments, manage subscriptions, and handle customer billing information.

  • Square is another payment processing solution that integrates with recurring billing software. By integrating Square, businesses can accept payments online and in person, making it convenient for customers to pay for recurring services.

*We identified these integrations mentioned most often in verified reviews of recurring billing software published on GetApp within the past two years.

Considerations when purchasing recurring billing software

  • Evaluate whether the billing cycle can be customized. Different businesses have different billing frequencies, such as monthly, quarterly, or annually. The subscription billing software should allow users to set up and manage these cycles according to their preferences or unique business model. This flexibility provides adaptability for seasonal or promotional pricing strategies, improving revenue management.

  • Check automation capabilities. Assess the level of automation the recurring billing solution provides regarding invoice generation, payment processing, and customer notifications. The software should be able to automate these tasks to minimize manual intervention and reduce the risk of errors. Look for features such as automatic payment reminders, failed payment handling, and integration with payment gateways.

  • Assess transaction reporting. Ensure the recurring billing platform offers comprehensive reporting capabilities, including insights into payment history, upcoming charges, successful transactions, and failed payments. Access to detailed reports helps monitor the financial health of a business, identify trends, and address any issues promptly.


Sources

Products evaluated for the pricing calculation were taken from GetApp's recurring billing software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in GetApp's directory that offer them.

Disclaimer

This recurring billing software buyers guide was authored by GetApp's content team. We develop our guides using the author's expertise, insights from 2M+ unique user reviews, and our proprietary data science algorithms to identify trends in user sentiment, preferences, and priorities. Some text was generated with assistance from recurring billing tools.