WorkOtter Pricing, Features, Reviews & Comparison of Alternatives

WorkOtter

#1 PM/PPM (Gartner). Magic Dashboards PMOs Love. Demo Today

4.95/5 (136 reviews)

WorkOtter overview

What is WorkOtter?

WorkOtter is a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close. Projects can then be rolled up to Programs (multi project efforts) or Portfolios (Roadmaps with What If Scenarios).

All features were designed to support Project Teams with simplicity and usability in mind. WorkOtter offers Gantt, Kanban, and Agile views and integrates directly with JIRA, MS Project, Excel, and more. Our elegant and interactive interface is a favorite of project teams who want to focus on getting work done verses struggling with complex tools.

The ROI of WorkOtter is in the reporting and Magic Dashboards. Dashboards are visual, interactive, and can be published and pushed in a variety of formats. Dashboards have been developed by real-world clients over 20 years to give PMOs a significant time to market advantage (while still allowing full configuration). Users can build their own reports using a report wizard that walks them through the creation process. With more than 60 configurable report templates, users can personalize reports and dashboard by department, stakeholder or company.

WorkOtter resource management features enables businesses to move assignments from over-utilized staff to available resources. It helps project managers plan daily demand or capacity based on the number of resources available for the day. The web-based calendar displays entire project schedules along with extensions and deadlines.

WorkOtter integrates and synchronizes data between multiple third-party applications such as Dropbox, Sharepoint, Outlook, Office 365, Box, Google Drive and more.

Other key features include project budgeting, time & expense tracking, Earned Value management, financial reporting, lessons learned, and real-time alerts.
www.workotter.com

Pricing

Starting from
$10/month
Pricing options
One time license
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
WorkOtter screenshot: Resource Management - Easily see forecasted hours and usage for your team by projectWorkOtter SaaS Project Portfolio Management SoftwareWorkOtter screenshot: Pre-Built Reporting Templates - Easy To Customize And Add Insights For Your BusinessWorkOtter screenshot: Monitor project statusWorkOtter screenshot: Clean Interface - Clutter Removed - All The Features You Need At Your FingertipsWorkOtter screenshot: Project Management Resource Usage by team memberWorkOtter screenshot: Get a personalized demo of WorkOtterWorkOtter screenshot: Easily create new projects, assign team members, adjust schedules and resourcesWorkOtter screenshot: Lots of helpful ways to gain insights into your workflow and project managementWorkOtter screenshot: Easily assign or reassign resources to projects based on demand planning.WorkOtter screenshot: Better forecast resources and over/under reportingWorkOtter screenshot: Setup a custom workflow and easily see where bottlenecks occurWorkOtter screenshot: Quickly and visually see forecast to resultWorkOtter screenshotWorkOtter screenshot: Add team members and update specialties and projectsWorkOtter screenshot: See Active and Rework projects, inspect visuallyWorkOtter 2 Minute Introduction

WorkOtter reviews

Excellent
129

Very good
7

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.9
  4.9
  4.9
  4.9
Andrew Mercer, CSM, CSPO

Definitely makes my workflow easier. At various stages of a project I can easily adjust utilization.

Used daily for less than 6 months
Reviewed 2018-02-12
Review Source: Capterra

We're saving time and blowing our old time-consuming processes away which drives our profitability.

Pros
My team's view on our PMO forecasting has never been more positive. WorkOtter lets me easily track and manage the assignments of resources while juggling multiple programs and client needs. None of my other tools have been hindered since I can hook right into MS Project and still provide the other reports my stakeholders are looking for. Plus there are some new reports within WorkOtter that give a new view into the allocation without having to re-schedule planning in another tool. Scheduling the reporting outputs into weekly emails is a cool feature, and has worked well by eliminating standing meetings that previously took too much time to cover the resourcing status to various directors. Team forecasting has greatly improved since being introduced into WorkOtter, and that saves us from finding out from clients where projects are either over or under allocated. Now we have the views to address needs with much more agility. The sandbox tool for project and portfolio planning helps our teams in planning sessions without having to save off multiple baselines before committing to our selected revisions.

Cons
We really like the ability to configure the questions, fields and layouts of the responsive interface. It would be great if we could apply our own theme to the skin of the layout to match our branding for our internal users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Lauren Maher

The BEST software for resource management

Used daily for 6-12 months
Reviewed 2019-12-10
Review Source: Capterra

Our firm started using WorkOtter as we were having a lot of trouble specifically managing internal time and resources and sharing information. WorkOtter has really allowed us to see the big picture with our scheduling and quickly identify phases where we are overallocated. We are now much more efficient and leveling our resources and forecasting, thanks to all of the useful tools and dashboard KPIs we can easily track.

Pros
WorkOtter has been a huge game-changer for me with regards to managing resources on multiple complex projects. I am now managing my project teams much more effectively and have been able to forecast much more accurately. I also LOVE the Gantt Charts, much easier to use, make changes, and I'm no longer pulling my hair out like I was with Microsoft Project.

Cons
I honestly can't think of anything negative to say about it!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Comprehensive project management tool for all project phases

Used occasionally for less than 6 months
Reviewed 2018-02-15
Review Source: Capterra

Pros
The ability to plan a project to a very detailed or very simple level with all options in between. Very adaptable to the level of planning a particular product needs.

Cons
Single-currency. For international projects it would be very impactful to be able to see fiscal amounts in currencies used, rather than having to manually calculate outside the systems.

Response from WorkOtter


Thank you for your response.

We appreciate your overall score but some of your sub scores encourages us to do better.

Notably - your support experience didn't live up to your expectations. We take great pride in our support (college educated, min 5 years PPM experience, US only, many rounds of testing/interviewing). At WorkOtter our support team is some of our best paying and most appreciated roles (unlike competitors who it is offshore or underappreciated)

Kindly contact your Success Manager to elaborate on your experience and we would be happy to address your concerns.

We are all here to help you.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Nicole M. Karnes

For using Project Management Software for the first time, I'm pretty darn impressed with the turnout

Used daily for 6-12 months
Reviewed 2018-02-15
Review Source: Capterra

A project being completed smoother than ever before, since everyone is kept up to date on reports and completion of goals.

Pros
I've never used a Management Software with my team, so I was very impressed with how easy it was to get things started and customized to fit our needs. It was extremely nice to be able to quickly interact with the team by knowing all of the updates made to our projects and the deadlines that were completed and by who. All reports of status were emailed to the rest of the team - so even if they were off work, or out of the office they still know what is going on. Our project was very big, so the unlimited storage space was an instant plus for us too!

Cons
Honestly, the team loves it. However, it will be nice once there are more languages available. We have a team member who's native language is Spanish so we had to help him along the way with learning the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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ruba alqatanani

very easy to use and understand, with a simple interface

Used daily for 2+ years
Reviewed 2018-02-13
Review Source: Capterra

Pros
Start simple but has advanced PM features (Issues, Risks, Changes, Status Reporting) and Manage Gantt charts with interactive features with Ability to build your own dashboards and reports and share them with others ,Link and attach documents with no data usage caps and with unlimited storage ,in other programs I should use 3 softwares to have this data

Cons
Nothing really so far. Has been great I have this notes: 1.Currently English is only language supported 2.Cloud is only option 3.Single currency

Rating breakdown

Value for money
Ease of use
Features
Customer support

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WorkOtter pricing

Starting from
$10/month
Pricing options
One time license
Subscription
View Pricing Plans

Individuals and small teams: $10 per user per month
Teams: $20 per user per month
Managers: $35 per user per month
*Implementation package and annual support required for new customers.

WorkOtter features

API
Activity Dashboard
Prioritizing
Projections
Third Party Integration
Timesheets

Activity Tracking (132 other apps)
Automatic Notifications (133 other apps)
Collaboration Tools (173 other apps)
Drag & Drop Interface (134 other apps)
Gantt Charts (128 other apps)
Multiple Projects (116 other apps)
Progress Tracking (132 other apps)
Project Management (180 other apps)
Project Planning (133 other apps)
Project Time Tracking (177 other apps)
Project Tracking (132 other apps)
Reporting & Statistics (124 other apps)
Task Management (157 other apps)
Task Tracking (154 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for WorkOtter

Key features of WorkOtter

  • API
  • Budget management
  • Budgeting & forecasting
  • Chat & collaboration tools
  • Cost tracking
  • Demand planning
  • Document management
  • File sharing & transfer
  • Home dashboard
  • Issue management
  • Project notes
  • Reporting
  • Resource management
  • Risk assessment
  • SSL security
  • Single sign on
  • Task prioritization
  • Third party integrations
  • Time & expense tracking
  • Two-way data syncing
  • Visual analytics
  • Workflow management
View All Features

Benefits

• Build an interactive forms to capture Requests (Ideation) and Projects with tailored help notes specific to your business

• 2-way sync projects with JIRA, MS Project, Excel, and more

• Setup reusable project temples with workflow, plans, teams, and risk assessments

• Drag and drop projects on a timeline and see real-time changes to forecasts with WorkOtter’s What If Scenario feature

• Conduct post-project lessons learned and analyze the project for key delivery metrics

• Send new Ideas out for estimates, prioritization, and approvals with reminders and management workflow

• Deliver interactive and visual dashboards to busy executives in popular formats on a schedule or as an alert to a business problem or opportunity