WorkOtter Pricing, Features, Reviews & Comparison of Alternatives


Cloud based project portfolio management (PPM) solution

4.95/5 (128 reviews)

WorkOtter overview

WorkOtter is a cloud-based project portfolio management (PPM) software that helps businesses of all sizes plan & track their projects. The solution is designed to provide real-time management and oversight of ongoing projects and resources to reduce risk and eliminate failure situations. WorkOtter is suitable for small and large IT, consulting, and engineering firms that are looking to streamline and automate their project management activities.

WorkOtter offers tools to manage and optimize different projects and program groupings such as IT services, products and application portfolios, among others. The solution captures project requests from both internal and external users and prioritizes projects according to the rules defined by the organization. Project managers can run ad-hoc queries and generate customizable project reports. The interactive dashboard offers real-time insight into ongoing project activities and team performance. The solution enables managers to track their project status, manage expenses, monitor budget utilization and track individual team member contributions through a single interface. With more than 60 configurable report templates, users can personalize reports and dashboard by department, stakeholder or company.

WorkOtter resource management feature enables businesses to move assignments from over-utilized staff to the available resources. The solution helps project managers to plan daily demand or capacity based on the number of resources available for the day. The web-based calendar displays entire project schedules along with extensions and deadlines.

WorkOtter integrates and synchronizes data between multiple third-party applications such as Microsoft Project, Jira, Box, Google Drive and more. Other features include project budgeting, time & expense tracking, financial reporting, and real-time alerts.


Starting from
Pricing options
Value for money
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Business size



United States, Canada

Supported languages

WorkOtter screenshot: Pre-Built Reporting Templates - Easy To Customize And Add Insights For Your BusinessWorkOtter 2 Minute IntroductionWorkOtter screenshot: Resource allocationsWorkOtter screenshot: Resource Management - Easily see forecasted hours and usage for your team by projectWorkOtter screenshot: Agile project managementWorkOtter screenshot: Monitor project statusWorkOtter screenshot: Design project workflowWorkOtter screenshot: Track assignmentsWorkOtter screenshot: Project finance managementWorkOtter screenshot: Project task flow automationWorkOtter screenshot: Project portfolio managementWorkOtter screenshot: Clean Interface - Clutter Removed - All The Features You Need At Your Fingertips

WorkOtter reviews


Very good

Value for money
Ease of use
Customer support

Working productively - Easier Done!

Used weekly for 6-12 months
Reviewed 2019-05-13
Review Source: Capterra

When I needed assistance, I got just that. No runaround, no leading, straight answers, and confirmations. As I've stated, you will have to take some time to learn the program but it's for the benefit of alleviating management tasks. Have questions, you can always call customer service to fulfill any lingering questions/doubts. I'm more than happy with my experience and I relaying my appreciation to others has provided others with the same positive experience! Ease of access is something every project manager, team, boss, or client, looks for in much of the planning process. Provided within the Excel Spreadsheet, helping to better utilize WorkOtter, are different resources which enable easier accessibility. As a project manager, efficiency is something I'm always looking for, without having to go through the hurdles of worrying about maintaining organization. The WorkOtter forecasts enable me to see the efficiency/productivity of different departments/projects within the company without having to recreate the wheel. It also allows me to see how different members of the team are keeping up with responsibilities – effectively managing productivity all at once – and keep track of workload. Certain projects will burden team members, but it’s difficult to assess without a system that provides that resource and WorkOtter provides the analyses to highlight areas of need be it hiring new staff or contracting. I can use the resource management and capacity features to increase productivity while also enabling the Open API's to connect with other systems. Data collecting on WorkOtter allows for presumptive planning by stretching projects out to better visualize productivity of tasks. The project timeline keeps managers focused on what’s coming up, what’s overdue, and what’s been completed. It’s more than just a list of dates but a visual tool that is color-coded and for those who want to move from the usual, basic, calendar and date method.

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Hessel Friedlander

It is outstanding project management software system that is rich in features.

Used daily for less than 6 months
Reviewed 2018-02-11
Review Source: Capterra

It is an incredibly useful PM-system and it really helps the PMs to manage their projects. In addition, it has an outstanding dashboard option which makes it easy to generate real time dashboard reports. This means that the PM can focus on running his/her projects and can communicate adequately with management without having to spend hours on weekly reports. Trust me, I have been there as a PMO and with other systems, the PMs have to agonize over reports. WorkOtter enables generating reports with the flick of a finger (literally)! Another benefit is resource management, which is often missing in PM systems. They often make it easy to assign resources to tasks, but it doesn't help if you can't see who is over allocated. With WorkOtter, it is easy to see and also to move resources between tasks. Finally, WorkOtter syncs with 'familiar' tools such as MS Project or Jira. This made it easier for me to get to use it, as I have lots of experience with them.I have used numerous PM software systems and they each tend to focus on certain features. WorkOtter has numerous features which means it makes it much easier for PMs to manage their projects. For example, it has a section to initiate requests, which is usually missing. It has comprehensive resource management and the reporting module is an absolute dream! I could go on and on, but this section has specifically asked for what I like "most"! I am a PMP-certified PM and, as such, am really particular about PM-software. I have used industry standard software for a number of years and when one takes a look at WorkOtter, one can see immediately that that one has been short changed. WorkOtter is the ONLY software system that I have used that has features that should be basic in any PM-system.

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Jessica D

By far the best project management software!

Used daily for 2+ years
Reviewed 2018-12-20
Review Source: Capterra

There are so many benefits WorkOtter has brought to our company. We never realized how broken our communication was before using the software. We were not meeting deadlines and everyone always seemed to be on a different page when it came to making decisions. Communication is key when it comes to project management, WorkOtter helped us realize that.We use WorkOtter for all project management in our department. Specifically, we use the software to create tasks, modify deadlines, and prioritize projects according to budget and objectives. With the help of the analytical tools in the Dashboard, we were able to stay consistent with reporting and making decisions. It was also great that we can customize dashboards according to the user role. Not only does it have amazing features, but it also created a supportive and team building work environment. The software automates team collaboration and has brought us together as an organization in many ways. You can easily keep track of status on tasks, and easily assign team members with work. So, you will be always on time. Our communication as a whole has never been better. By far the best product we've used!

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Alex Savin

My best way to save time

Used daily for 6-12 months
Reviewed 2019-04-13
Review Source: Capterra

First of all, we are happy we picked WorkOtter because now it’s easier to see what my collaborators are doing and if they do it well. Also, we are more organised and the efficiency is better now and it was a problem in my company because we made a good work but we had long time results. Also, WorkOtter hadn’t some surprises like putting pressure to buy more and it made us more comfortable with this software.The thing I’ve liked the most was that it is a complex program, with many features, but it is very easy to use. For example, a nice feature which I loved was that me, as a manager, I could subscribe to reports and after that I’ve received a lot of information directly on my e-mail and I think this is great for managers to see how is the specific project going and where they can work too to make it better. Also, on my e-mail I got all updates, but I got attached dashboards. Also, another thing I’ve liked were the interactive visuals inside reports and I mean by that I could see all the work using infographics and custom the schedule, see my workers’ individual work. With that, I could understand all the complex data easier, discover patterns and find the problems of my workers so that I could talk to them.

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Project management was never easier before! WO is a comprehensive and contemporary PMP solution.

Used other for less than 6 months
Reviewed 2018-02-13
Review Source: Capterra

A professional project management tool that can be utilized to ensure a higher ROI.The app comes with awesome features like exhaustive project planning tools, portfolio management modules, human resource allocation and collaboration with team members, useful professional reports and charting options and several utilities that make life easier for managers like me. I am fascinated to see how easily I can create a LCM (Life Cycle Model) flowchart and assign tasks to my team members in no time. Moreover I can track performance of my team members vividly and can take adequate actions as and when required. The data is laid out neatly and can be accessed with a few clicks. The datasheets can also easily be downloaded and mailed. In addition any datasheet in Excel or CSV format can directly be uploaded and integrated to the online database without any hassle. But above all I appreciate the clean and easy-to-use interface that makes my job faster and more efficient. The simplified approach ultimately saves me recurring cost, execution time and corporate resources. Just imagine that one can even customize and relocate the columns in the datasheets! I cannot ignore the fact that WorkOtter is affordable and I do not have to spend money like water for the product. In reality a business can reduce managerial cost by a significant limit by using the wonderful cost-effective software! The last but not the least, as the tool utilizes the most contemporary SaaS architecture, I am happy to believe that the app is fully secure and my data is protected.

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WorkOtter pricing

Starting from
Pricing options
View Pricing Plans

Individuals and small teams: $10 per user per month
Teams: $20 per user per month
Managers: $35 per user per month

WorkOtter features

Activity Dashboard
Third Party Integration

Activity Tracking (98 other apps)
Automatic Notifications (113 other apps)
Collaboration Tools (134 other apps)
Collaborative Workspace (91 other apps)
Commenting (98 other apps)
Drag & Drop Interface (108 other apps)
Gantt Charts (95 other apps)
Progress Tracking (102 other apps)
Project Management (139 other apps)
Project Planning (131 other apps)
Project Time Tracking (143 other apps)
Project Tracking (96 other apps)
Task Management (104 other apps)
Task Tracking (120 other apps)

Category Leaders ranking


#19 in Project Portfolio Management

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GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

WorkOtter also features in these categories:

Additional information for WorkOtter

Key features of WorkOtter

  • "What-if" scenarios
  • Two-way data syncing
  • Demand planning
  • File sharing & transfer
  • Issue management
  • Project notes
  • Reporting
  • Resource management
  • Risk assessment
  • Single sign on
  • SSL security
  • Third party integrations
  • Workflow management
  • Home dashboard
  • Task prioritization
  • Document management
  • Visual analytics
  • Budget management
  • Budgeting & forecasting
  • Time & expense tracking
  • Cost tracking
  • API
  • Chat & collaboration tools
View All Features


• WorkOtter is a cloud-based solution that helps budget-conscious project managers to forecast their resources, prioritize projects, and pivot when changes occur.

• The solution is designed to provide efficient resource management which helps in balancing priorities with the available resources for improving daily output.

• WorkOtter offers robust ‘What-If’ scenario planning tools to handle project operation queries intelligently.

• The solution enables project managers and team members to track & monitor key performance indicators of all projects through a real-time dashboard and fully configurable reports.

• WorkOtter is capable of sending instant alerts and notifications to the set of responsible parties and individuals involved in a project to keep them updated on the work progress.

• WorkOtter is a secure cloud-based solution with SSL and SOC2 grade encryption, and single sign-on login for every user.