SharePoint Pricing, Features, Reviews & Comparison of Alternatives

SharePoint

Collaboration & content management platform

4.18/5 (2,358 reviews)

SharePoint overview

SharePoint is a web application platform that offers a set of tools to provide intranet portals, document and file management, collaboration and social networks. As an enterprise information portal, SharePoint allows users to create a centralized, password protected space for document sharing.

Organizations use SharePoint to create websites. It can be used to store, organize, share & access information from almost any device; all that's needed is a web browser. Previously an internal content management product, Microsoft SharePoint now features web content management capabilities for the management of external website content. Designed to enhance user-productivity, SharePoint supports features such as notifications and approvals, plus lists and libraries.

Deep integration with Office allows users to start co-authoring a document on one device and finish co-authoring it on another. Users can then can select from a variety of tools to annotate, highlight, and comment on it. Find any file quickly with powerful search and discovery tools, and then get intelligent insights about it, such as how many people viewed or shared it.

SharePoint powers sharing and collaboration on the intranet. Users can broadcast their message and drive communications or share resources and news with their teams and organization, as well as build sites and portals that engage people, connecting them to expertise, content, actionable insights and collective knowledge. Drive organizational efficiency by sharing applications that streamline processes, and build communities of interest or practice.
www.microsoft.com

Pricing

Starting from
$5/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Czech and 22 other languages, Danish, Dutch, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian
SharePoint screenshot: Review activity from newsfeedWhat is SharePoint?SharePoint screenshot: Manage project tasks with SharePointSharePoint screenshot: See news and announcements, and company eventsSharePoint screenshot: Create and manage tasks in SharePointSharePoint screenshot: Check social feedSharePoint screenshot: Team trainers can access their newsfeed and documents easily

SharePoint reviews

Value for money
Features
Ease of use
Customer support
  4.0
  4.1
  3.8
  4.0
David Yurkovich

SharePoint and File Storage

Used daily for 2+ years
Reviewed 2019-08-29
Review Source: Capterra

My overall experience with SharePoint has been positive across the many years I've used it. One of the best features I learned about in recent years was the ability to map SharePoint to a drive on your computer. This has really helped in terms of uploading and downloading multiple files simultaneously. If you plan to use SharePoint, I highly recommend looking into this feature as it will save you a ton of time and enable you faster access to your files versus accessing them from a browser window. Mapping is extremely easy and, in my experience, invaluable. You will also find that you can post graphics on your SharePoint pages. We frequently post "work anniversary" or "birthday wishes" for our team. Lastly, the calendar is extremely helpful as you can block out vacations, conferences, and other events, and know, at a glance, what's happening each day without having to search through Outlook or other resources.

Pros
I've used SharePoint for over a decade. Long before "the cloud" was the tech buzz word, SharePoint was providing users with web-based storage access, and it still does. There are many things to like about SharePoint. First and foremost, it functions much like a web site. Users can easily navigate to their SharePoint home page and set up additional pages, upload and download files, add calendars and calendar events, and much more. SharePoint also creates archives of all files, so if you revise a file and then later need to see an earlier version of that file, you can use SharePoint's versioning functionality to do this. It's a great utility for storing files of all sorts that others on your team need to use. Uploading and downloading files couldn't be easier. We created different landing pages based on our company's needs. For example, we have a Marketing page to store our collateral, a Content page for manuscripts and legal documents, and an HR page for human resources-related materials.

Cons
It can take users a bit of time to understand the unique functionality of SharePoint. However, if you navigate around the toolbars you should find what you are looking for. In terms of design, SharePoint is relatively basic, so users looking for something with a bit more visual flash might be disappointed. Though if you are mainly looking for a reliable place to manage countless files, SharePoint is probably right for you.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 8/10

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Bobby Stevens

Bobby's Sharepoint Review

Used daily for 2+ years
Reviewed 2019-08-21
Review Source: Software Advice

It's great that most big companies use Sharepoint as well. We have been able to use Sharepoint with multiple companies with integrating new softwares and products. It has definitely been the best product for working with teams inside and outside of the company.

Pros
This software is perfect for sharing files throughout the company, especially one like ours that covers multiple states. With Sharepoint, we can work on things as a team without having to be on a call with one another.

Cons
It took a little bit to get setup and to train everyone how to use it, but once everyone grasped the concept, it hasn't been too bad.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Share and SharePoint alike

Used daily for 2+ years
Reviewed 2019-04-07
Review Source: Capterra

As mentioned briefly above, my most recent experience with SharePoint is using lists. This particular list (with a workflow to assign tasks) replaces an Excel spreadsheet of the same information. Using a SharePoint list instead, complete with different views and user alerts, allows relevant people access to the information they need in the right format, without having to duplicate work, send email updates, etc. While SharePoint can be frustrating, it seems evident from the updates that there is a move towards more intuitive use.

Pros
The recent updates to SharePoint have come a long way in making it more intuitive to use, and providing a better looking user interface. The management of the 'apps' (e.g. document libraries, lists, promoted links) has become much easier of late. It would be useful to see more information added to the apps descriptions, to help users determine which best suits their needs, without having to navigate to the Office help pages and/or third party sites. The best feature for my current use is the ability to create different views of a list, and initiate workflows to assign list items as Tasks for certain users, thereby automating the sharing of the distribution of workload.

Cons
Some parts of SharePoint's functionality can be baffling - without formal training, it can be very difficult to work out how best to utilise SharePoint's features. When SharePoint is used across a large institution, without consistent training differing practices across different teams can make collaboration hard, as Sites/Pages/Libraries have been set up to function so differently. Inheriting a SharePoint site set up by someone else is tricky, as the logic they used to manage the site can be hard to decipher. Permissions can be hard to manage, particularly as its rarely clear to the requester to whom their requests for access are being sent. This can be frustrating, as it can contradict the 'Share' aspect of SharePoint.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Shikha Verma

Proficient tool for storing and sharing the documents

Used daily for 2+ years
Reviewed 2019-04-03
Review Source: Capterra

My overall experience with Microsoft has been good so far. I am sure there is still so much to learn about this application and I am still discovering new things occasionally. It is suitable if you are looking to create a cloud-based repository of documents and it works efficiently if the IT support team of your company set it up perfectly and they keep updating it steadily.

Pros
SharePoint is the cloud-based tool, which facilitates the storage, sharing, accessing, and managing the files from any location/device using centralized location link. It is a flexible platform and can be implemented and managed in the way you like it. We have been using this software in our company for almost 3 years now and it is extremely compatible with our needs. It helps in creating a common repository of documents, which can be accessed by multiple users/devices. It works well within groups where the permission to access, edit is given by the primary user. It is one of the best software to manage the confidential information in a controlled and restrictive way. There is an option to chat within the group as well. All files can be added to library by simple step of drag and drop. It has abundant features to choose from and you can tailor them as per your business needs. Since it is cloud based, it provides inter and intra-departmental cooperation creating a perfect collaborative environment for a small organization.

Cons
One has to be experienced with Microsoft products in order to run this smoothly else, it could be little complicated to learn in the initiate phase. Secondly, it could be expensive than the other products in the market however it provides good features but if you are looking for economical solution, you should research more before buying this. If someone authorized edits something in a document, it becomes difficult to locate where the correction has been made. Though it shows the real-time notification I someone is editing but if you try to locate for the past corrections, it is not easy to find out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Evan Salyer

Daily user and administrator,

Used daily for 2+ years
Reviewed 2019-04-03
Review Source: Capterra

We use SharePoint primarily as version control for documentation and also for request tracking via a SharePoint list. It is an adequate solution for these needs but leaves some things to be desired.

Pros
Convenient way to share files in and outside of your organization. It is truly loaded with good features; whether or not your instance will be capable of utilizing them all is another question (see cons).

Cons
Occasional integration issues with Microsoft's other apps such as OneNote. I had the hardest time moving a OneNote from one SharePoint to another and wound up having to do so one page at a time. SharePoint lists are our only recourse within my company for external user request tracking, and they are clunky at best. Users do not like the front-end form no matter how much tinkering we do in the provided form design tools SharePoint Design and Infopath. Poor visibility of who has access to what. The permissions hierarchy and inheritance is just not clear, and clean-up of any SharePoint you take ownership of will be a hassle. Many useful and seemingly rudimentary tasks are made difficult by integration issues with our corporate network, however this could have as much to do with our excessive security protocols than SharePoint. As such, I have not considered it in this review's score but gone ahead and included this complaint as a point of reference for anyone considering adopting SharePoint at their company. If your company's infrastructure and security model is already difficult to navigate, then it is unlikely you'll be able to take full advantage of what SharePoint has to offer without a very talented implementation team.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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SharePoint pricing

Starting from
$5/month
Pricing options
Free trial
Subscription
View Pricing Plans

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

SharePoint features

Access Control
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Communication Management
Document Management
Drag & Drop Interface
File Management
Projections
Search Functionality
Third Party Integration

API (231 other apps)
Activity Dashboard (118 other apps)
Customizable Branding (124 other apps)
Document Storage (156 other apps)
Permission Management (161 other apps)
SSL Security (118 other apps)

Additional information for SharePoint

Key features of SharePoint

  • Extranet & Web content management
  • Identity management
  • Document sharing
  • Social feeds & collaboration
  • Groups & communities
  • OneDrive
  • Mobile access
  • Deep integrations with Microsoft Office & more
  • Interactive reports
  • PowerPivot
  • Website builder
  • Risk management
  • Co-author in real time
  • Custom enterprise search
  • Advanced DLP capabilities
  • Email hosting
  • Custom email domain addresses
  • Desktop versions of Office 2016 applications
  • Web versions of Outlook, Word, Excel & PowerPoint
  • Knowledge management
  • Highlighting
  • Annotating
  • Pages
  • Lists
  • Libraries
  • Data tracking
  • Announcements
  • PowerApps
  • Personalized news
  • Activity tracking
  • Alert configuration
  • Collaborative review
  • Collaborative workspace
  • Communication management
  • Compliance management
  • Contact history
  • Content library
  • Content management
  • Custom forms
  • Data extraction
  • File synchronization
  • Data visualization
  • File management
  • File transfer
  • Forms management
  • History tracking
  • Multi-channel communication
  • Partner portal
  • Projections
  • Records management
  • Search functionality
  • Secure data storage
  • Third party integration
  • Video streaming
  • Video support
  • Workflow management
  • Visual designer
  • Feedback management
  • Feedback collection
  • Data storage management
  • Chat
  • Online video-conferencing
  • Approval process control
  • Vacation tracking
  • Remote document access
  • Deadline tracking
  • Business process automation
  • Remote access
  • Task management
  • Contact management
  • Collaboration tools
  • Self service portal
  • Project management
  • Commenting
  • Site mailbox
  • Time off requests
  • Graphical workflow editor
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Benefits

Connect with employees across the enterprise. Use SharePoint to engage with people, share ideas, find answers, discover insights & engage in discussions with experts.

Developers and web designers can create new experiences on SharePoint using familiar tools and internet standards.

SharePoint provides powerful controls that allow IT departments to manage time, costs and risks.

Visualize data using SharePoint's PowerView tool before exploring and combining it with alternately sourced data using PowerPivot.

Store, synchronize, access and share your documents across devices with 'OneDrive for Business' which also allows for public/private file sharing.

SharePoint's multi-step upgrade process enables organizations to upgrade servers without impacting users.

Organize information, people and projects from a single location.