Microsoft SharePoint Features

Microsoft SharePoint

Collaboration & content management platform

4.25/5 (3,439 reviews)

Competitor Feature Comparison

@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Activity/News Feed
Alerts/Notifications
Approval Process Control
Brainstorming
CRM
Calendar Management
Cataloging/Categorization
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Compliance Management
Configurable Workflow
Contact Management
Content Library
Content Management
Content Publishing Options
Customizable Branding
Customizable Forms
Customizable Templates
Data Extraction
Data Synchronization
Data Visualization
Discussions / Forums
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Management
File Management
File Sharing
File Transfer
Forms Management
Full Text Search
Gamification
Group Management
Historical Reporting
Knowledge Base Management
Knowledge Management
Mobile Access
Private Network
Project Management
Projections
Real Time Editing
Reporting & Statistics
Reporting/Analytics
Role-Based Permissions
SSL Security
Search/Filter
Secure Data Storage
Self Service Portal
Surveys & Feedback
Task Management
Text Editing
Third Party Integrations
Version Control
Video Support
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Activity/News Feed
Alerts/Notifications
Approval Process Control
Brainstorming
CRM
Calendar Management
Cataloging/Categorization
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Compliance Management
Configurable Workflow
Contact Management
Content Library
Content Management
Content Publishing Options
Customizable Branding
Customizable Forms
Customizable Templates
Data Extraction
Data Synchronization
Data Visualization
Discussions / Forums
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Management
File Management
File Sharing
File Transfer
Forms Management
Full Text Search
Gamification
Group Management
Historical Reporting
Knowledge Base Management
Knowledge Management
Mobile Access
Private Network
Project Management
Projections
Real Time Editing
Reporting & Statistics
Reporting/Analytics
Role-Based Permissions
SSL Security
Search/Filter
Secure Data Storage
Self Service Portal
Surveys & Feedback
Task Management
Text Editing
Third Party Integrations
Version Control
Video Support
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Activity/News Feed
Alerts/Notifications
Approval Process Control
Brainstorming
CRM
Calendar Management
Cataloging/Categorization
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Compliance Management
Configurable Workflow
Contact Management
Content Library
Content Management
Content Publishing Options
Customizable Branding
Customizable Forms
Customizable Templates
Data Extraction
Data Synchronization
Data Visualization
Discussions / Forums
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Management
File Management
File Sharing
File Transfer
Forms Management
Full Text Search
Gamification
Group Management
Historical Reporting
Knowledge Base Management
Knowledge Management
Mobile Access
Private Network
Project Management
Projections
Real Time Editing
Reporting & Statistics
Reporting/Analytics
Role-Based Permissions
SSL Security
Search/Filter
Secure Data Storage
Self Service Portal
Surveys & Feedback
Task Management
Text Editing
Third Party Integrations
Version Control
Video Support
Workflow Management
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Mobile apps

iOS App


79,109 reviews

Requires iOS 13.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


16,442 reviews

Microsoft SharePoint Feature Reviews

25 reviewers had the following to say about Microsoft SharePoint's features:

Nycal A.

Function Over Form

2018-12-20

It mimics my offline file management.

Pros

Version control feature, configuration management of documents, access and permission management & integration of MS Office.

Cons

Calendar feature isn’t integrated with Outlook or Hooglr Calendar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Sebnem V.

Sharepoint Experience

2020-02-11

Easy to use for our clients. Only search function is hard.

Pros

We use sharepoint for data storage, collaboration and document management.

Cons

We need third party vendor for support.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
andrew s.

Great portal and document management tool

2018-04-04

document management process works well with versioning and security.

Pros

I like that the tool is highly customizable with third party tools. document management is done well with version control and security.

Cons

SharePoint designer workflows are clunky. Third party tools are need to pick up where designer falls short.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Peter R.

Decent platform needing better user functions

2020-09-23

If looking for documents, because search is lacking, often have to ask others in help finding content.

Pros

Sharepoint is a more mature collaboration platform that is useful for content management and storage such as documents, allows fairly good granularity of access control (full access v. view access) and can manage security at the user level.

Cons

Content management and storage has to be thought through well and ahead of time.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Ryan K.

SharePoint 2010 is a top collaboration tool and workspace for government and corporate clients

2017-07-14

Would recommend any organizations looking to implement SharePoint (either edition) develop a pool of trained site owners and limit who is given design and full control permission.

Pros

Widely used platform that is adaptable to most internal requirements for knowledge management and collaboration.

Cons

SharePoint 2010 is not mobile friendly and requires upgrade to 2013 or 2016 edition to enable better integration for mobile viewing/editing documents.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Software Advice
Helpful?   Yes   No
Read more
Sachin D.

Excellent tool for document and simple workflow management

2019-07-19

It is cost effective tool for simple workflows and document management.

Pros

Excellent tool for document storage and retrieval Access based controls can be set up.

Cons

Performance limitations if used for complex workflow/ document management

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Ankur B.

Best suited software for team collaboration and intranet applications

2018-11-08

Best suited software for team collaboration and intranet applications with document/content management capabilities and Microsoft Office, Dynamics integration

Pros

Highly configurable workflows Very good document/content management capabilities Fast Search capabilities Faster site development Integration with Microsoft Office and Dynamics Version control Very good for product based companies to maintain meeting MOM's and document management

Cons

Cost could be on to lower side. Performance can be improved with Angular being into the picture these days

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Principal Architect (Government Administration company, 10001+ employees)
Verified Reviewer

SharePoint for content management platform

2018-06-14

Pros

Hosting & Sharing - OneDrive, WebDAV, Personal cloud Content Management - Structured, Unstructured and Semi-structured data Intranet/Extranet Portals - Knowledge Management, User Engagement, Centralised access Collaboration - Meetings, Calendars, Shared Mailbox, workflow Search & Discovery - Metadata, Versioning, Querying Rules Records Management - Lists and Libraries, Sites

Cons

It cannot handle voluminous records management and searching records is very cumbersome. text formatting is a huge issue while importing and exporting data from SharePoint lists.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: GetApp
Helpful?   Yes   No
Read more
Narinder S.

Sharepoint As CMS

2019-12-05

Overall Sharepoint is great tool for business processes and sharing information very easy and integration with office 365 we can access any document or file any where

Pros

Sharepoint helps companies to manage documents and other files throughout their publishing life cycle, Users can also use its interactive scorecards and dashboards to create any content reports.

Cons

Overall Sharepoint is great tool but for sometimes naive users find difficulties during setup process as it is not much user friendly .Microsoft should also add some more visualization features and more customization

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
José Raúl P.

mandatory software to any company

2021-11-25

great experience as a collaboration software

Pros

document management, record management, integration with Microsoft suite

Cons

agility, the mobile version seems to be some heavy and slow

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Wilson C.

SharePoint

2019-10-02

SharePoint allows to work worldwide, collaboration work, guarantees the traceability, electronic document management, control user access.

Pros

SharePoint allow to work like file server remotely,It allows to work in collaboration and guarantees the traceability.

Cons

Maybe this feature exist in SharePoint but i did not find it, it does not allow inside a folder to give different level of permission that means if someone add a file in the folder this person can see what he adds but any other people in the same folder can't see anything without permission.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Lynne L.

SharePoint - great collaboration and document management and storage tool

2021-07-30

I love SharePoint. It is an awesome product for the items mentioned above. I haven't deployed the product, but working on it after deployment is easily learnable.

Pros

Collaboration, document storage, document management, syncing with OneDrive so documents can be worked on with one's computer without navigating SharePoint.

Cons

The search feature is not as good as Google, but it's not awful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Priyanka N.

SharePoint - An all in one solution to enterprise level needs

2017-06-15

Document Management System. Version controlling.

Pros

Ability to create and deploy external facing website Ability to create & deploy Intranet website Configure user define workflows and maintain user profile and roles Reporting - dashboards , Bi tools like powerpivot enable enterprise level BI Sharepoint as part of 365.

Cons

The product offering needs to be more cost effective, most of the administration and management activities need specialized user training

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Arun V.

Share with SharePoint

2020-10-06

Work management, file sharing, centralized location for document storage.

Pros

It is also a central location for storing documents between facilities.

Cons

Also we need to have multiple layers of access of who can change files.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 10001+ employees)

Collaboration, Enterprise workflows and more

2019-10-19

We’ve been developing Intranet portals, Document and records management solutions, Enterprise workflows applications and it has been great.

Pros

And with the collaboration and content management solutions, it can be a one stop solution for many of the organizations productivity solutions.

Cons

With The cloud version of office 365 and SharePoint, the local administrators have lesser control over the platform configurations.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
andrew s.

Collaboration

2019-05-02

great tool for team collaboration

Pros

great collaboration portal. great for document management, team collaboration, announcements, and more

Cons

workflows can be improved but third party tools are out there that help

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Anonymous
(Oil & Energy company, 10001+ employees)

Ease of use from anywhere and any device

2021-06-15

smooth transition of documents to MS Sharepoint, the benefits are substantially high, outweighing some of the disadvantages.

Pros

Secured cloud storage, better version control and document management, excellent collaboration features are the compelling reasons to use Sharepoint

Cons

Continued use of local files make it challenging to fully adopt enterprise wide to Sharepoint.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Caroline I.

Powerful Collaboration and Content Management Platform

2018-11-06

SharePoint is a great platform for content management and version control.

Pros

One of the things I love about share point it it's collaboration features.

Cons

One problem with SharePoint is that it can get quite complex and cannot really be deployed in a small environment in my opinion. SharePoint also requires the employees to be trained on how to interact with the platform so as to make maximum use of it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Gage K.

Userful for Enterprise

2020-10-01

I think sharepoint is best suited for businesses that need to centralise a lot of information that is shared across multiple teams or practices.

Pros

Sharepoint gives administrators a wide set of access control configuration options to help users access the information they need easily, and keep information that is confidential to those that should have access.

Cons

It's not the easiest software to bring content management users up to speed on and will usually require a content structure design upfront.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 10001+ employees)

Sharepoint serves well for collaboration

2020-06-15

Withing the organisation files are safely shared and used without external tampering.

Pros

Its a straight forward tool by Microsoft. Integrates well with other Microsoft softwares and is basic and easy to use.

Cons

It has served us well as a content management software and there have been no reports of difficulty or problems while using sharepoint.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Christina M.

Easy and efficient file sharing

2021-11-09

SharePoint has given us an easy to use way to share files, provide a secure location for document management, and a great project tool.

Pros

We're able to assign roles, have version control, and have a common editing functionality for the entire team.

Cons

Access or rights to a team site are harder to manage than I would like.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ravinder B.

Sharepoint - Nice tool for workflow collaboration and document management

2020-04-29

Earlier our clients are using it for their internal file sharing and they asked us to share the files on SharePoint as it makes the job easy in terms of document sharing and finding it later.

Pros

Sharepoint is an easy to use document and file hosting tool, comes bundled with Office 365 and allows you store document on the cloud.

Cons

Managing access permission and controls could be bit challenging.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Ravikiran R.

Best collaboration tool from Microsoft

2017-10-11

Microsoft SharePoint Online is worth considering if we need to build a company intranet or internet document management or content management system

Pros

Good workflow support Easy to customise It is developer friendly Multiple people can contribute to the same file Good versioning support

Cons

More complex to use Need developer skills to make changes WebDav access is not that good Setting up features is difficult

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Good for bigger companies and needs technical expertise

2017-10-12

File sharing, schedule tracking and management across multiple teams, document managment, reporting (dashboard display in an easily shareable format), etc.

Pros

1) As a functional user, SharePoint is a great softeare to share files and manage them. 2) One can even build calendar and multiple teams can color code to share schedules which is a very useful feature. 3) SharePoint online location can be opened in explorer window, making navigation super easy!

Cons

It's an expensive software. I wish the company had smaller packages for startup and small to medium businesses. It's mostly suitable for large companies. Also, a dedicated IT team is rewuired to implement it and add features. For a technical person, it's a cake walk because programming is not that difficult. But, a bit difficult to implement for a first time user (even with coding knowledge)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Wesley S.

Great Document and Team organizer

2016-10-17

It seamlessly integrates document management, collaboration and workflow into a simple to use web interface.

Pros

Easy to use, keeps up with office documents well, realtime collaboration.

Cons

Doesn't sync big libraries or files well, sometimes has slow loading times, search needs help with indexing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Microsoft SharePoint

If you are looking for Office document management this is great, but it can be paired with other cloud file services to provide a more complete document management solution.

Source: Software Advice
Helpful?   Yes   No
Read more