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Top Rated Productivity Software with Notes Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Notes management enables efficient organization, sharing, and collaboration on important information. It allows users to create, access, and synchronize notes across multiple devices, aiding in project coordination, idea tracking, and timely information retrieval. Our reviewers in productivity software rated this feature as important.

3 Best Productivity Software with Notes Management

  • Evernote Teams - Highest rated for notes management
  • Microsoft 365
  • Microsoft Excel

See other top Productivity products with notes management

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the productivity software category. They also needed to have sufficient reviews about notes management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for notes management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Evernote Teams logo
4.4
(8.2K)

User insights about the notes management feature

Reviewers appreciate Evernote Teams' notes management capabilities, highlighting its ease of use, organization, and synchronization across devices. They find it simple to tag, classify, and organize notes into notebooks, making it easy to manage large volumes of notes. Users value the ability to customize notes, share them with team members, and access them from any device. They also mention the advanced search capabilities and the seamless integration with calendars and other productivity tools.
“Managing notebooks into different category based on the topics and team makes it easier to collaborate and work together. if i have forgotten the folder, I simply search the keywords which is very cool. And template is another cool feature that help me save my custom design.”
KB

Kamal B.

Student

“I absolutely love the notes management feature in Evernote Teams. It has made organizing and accessing my notes a breeze. I love how I can easily create notebooks, add tags, and search for specific information. It helps me stay organized and efficient. ”
YE

Yolandi E.

CEO/Founder

Productivity key features coverage

Evernote Teams offers 4 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage
Task Scheduling4.5
Task Management4.4
Calendar Management
File Sharing4.3
Alerts/Notifications4.5

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the notes management feature

Reviewers indicate that Microsoft 365's notes management tools, particularly through OneNote, are helpful for organizing and sharing notes across devices. They appreciate the ability to keep track of various types of information, such as screenshots and time entries, in one place. Users find it useful for project management and team collaboration, although some feel it is not as effective as other dedicated note-taking apps like Evernote.
“Prepping for a trial is all about timelines and note management. Using OneNote we are able to keep track of screenshots, time entries, notes from interviews and much much more. It combines them all in to one place that the attorney can turn to for all their notes and thoughts about the case. ”
NV

Nicholas V.

Office Manager

“The Notes section is particularly helpful for us; we share notes on projects, updates and tasking. We are able to organize projects in this section as well as run a timeline for them.”
DC

Deborah C.

Consultant

Productivity key features coverage

Microsoft 365 offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.6
Task Scheduling
Task Management4.3
Calendar Management4.6
File Sharing4.5
Alerts/Notifications4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Excel logo
4.8
(19.3K)

User insights about the notes management feature

Reviewers mention that notes management in Microsoft Excel is useful for tracking and monitoring information within spreadsheets. They appreciate the ability to add detailed notes, comments, and images directly in cells, which helps with data organization and accuracy. Users find it helpful for managing multiple streams of information and sharing notes with team members, although some feel it is not the most user-friendly option for note-taking compared to other tools.
“Notes can be written as you want in any format you want and specify the time and name of the author and also share themKa Workbookor WorkSheetAnd also add a picture in a note.”
AN

Anouar N.

Marketing Online in Youtube All Social Media

“Notes Management is a great feature as an add-on. It helps in keeping note about calculations and other data right in the cell where the data exists.”
NB

Nadeem B.

IT Manager

Productivity key features coverage

Microsoft Excel offers 2 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage
Task Scheduling
Task Management4.6
Calendar Management
File Sharing4.5
Alerts/Notifications

Pros and cons based on 19,390 verified reviews

80% of users rated Microsoft Excel 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 19,390 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile organization capabilities

Comprehensive tracking features

Efficient report generation

Effective budget tracking

Robust financial accounting

Cons:

Challenging file management

Problem-solving limitations

Inconsistent version updates

Complex navigation shortcuts

Complicated formula usage

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Productivity Software with Notes Management in 2026

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Visual collaboration tool for shared project perspectives

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Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

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Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

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Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

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Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

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monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

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ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

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Microsoft To Do logo

Daily planner app for to-do lists and task management

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

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Todoist logo

Task manager and to do list app for work and life

Todoist is a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way.

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Miro logo

Miro is a visual workspace for innovation

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Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

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Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Users value robust security measures like encryption and two-factor authentication, which protect sensitive data and provide peace of mind for document sharing and collaboration. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Reviewers appreciate the ability to create, assign, and track tasks with due dates, reminders, and recurring options, enhancing team coordination and personal productivity. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Users highlight the ease of creating, assigning, and tracking tasks, with features like custom fields, real-time collaboration, and integration with other tools to boost productivity. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers find managing multiple calendars, setting reminders, and integrating with other tools crucial for efficient scheduling and time management. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Users benefit from seamless file sharing, real-time collaboration, and customizable access permissions, which streamline workflows and enhance collaborative efforts. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Reviewers emphasize the importance of customizable alerts and notifications for staying on top of tasks, deadlines, and important updates, improving overall productivity and responsiveness. 88% of reviewers rated this feature as important or highly important.