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Campus Cafe Logo

Leading student management for higher education

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Table of Contents

Campus Cafe - 2025 Pricing, Features, Reviews & Alternatives

What is Campus Cafe?

Campus Cafe is a web based student information system that unifies admissions, student services, business office and alumni development functions. It is specifically built for the needs of small and mid-sized educational institutes and universities with up to 10,000 students. Some of its customers include Newbury College, Fisher College, Elm's College, NHIA and Wade College. Campus Cafe can be used to create a single record for the entire student lifecycle from applicant to alumni and manage workflows across various college operations.

Campus Cafe is designed primarily for post-secondary career schools. It manages all aspects of operations from lead management, scheduling classes for student, managing academic curriculum and marking daily attendance. The primary features of the solution include managing admission inquiries, tracking new applicants and their joining status, allowing staff members and students to build and customize their profiles among others.

Campus Cafe has its own integrated financial modules. It also allows integration with softwares commonly used in educational institutions, such as Moodle, CollegeNet, CollegeBoard and Easy-League. Campus Cafe is built on Java technology and is compatible with almost all web browsers available across different platforms.

Benefits of using Campus Cafe

• Campus Cafe is a web based campus management solution available on ‘Pay-as-you-go’ basis, so no upfront capital investment is required.
• It offers provision of restricted access by setting rules and permissions for different users such as students, faculty and advisors.
• A single database repository allows colleges to unify individual modules and avoid duplication of data.
• Campus Cafe offers financial module to manage general ledger, student billing, accounts payable/receivable, purchase and requisition integrated within the suit.
• It offers academic audits for students to ensure that they have necessary information about their academics. The reverse audit feature allows management to track back student's performance at any time of the academic year.
• The solution allows sending mass emails and text messages to a large number of students/leads at a single click.
• The dashboard offers real-time key metrics for all critical departmental functions in numeric and graphical format.
• Campus Cafe's contact management system ensures centralized repository for contacts and communications with easy to use interface across campus.
• With Campus Cafe, administrator can track students account transaction, manage budget allocations and monitor school funds.

Starting from

1200

Per month

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Campus Cafe's key features

Most critical features, based on insights from Campus Cafe users:

Admissions Management
Financial Aid Management
Parent/Student Portal
Gradebook
Assessment Management
Self Service Portal

All Campus Cafe features

Features rating:

Curriculum Management
Student Information/Records
Class Scheduling
Class Registration
Online Payments
Classroom Management
Attendance Management
Records Management
Real-Time Notifications
Progress Tracking
Progress Reports
Performance Metrics
Online Calendar
Mobile App
Mobile Access
Interview Scheduling
Housing Management
Fundraising Management
Forms Management
Registration Management
Reminders
Reporting & Statistics
Reporting/Analytics
Role-Based Permissions
Scheduling
Scoring
Search/Filter
Student Management
Student Portal
Third-Party Integrations
Visual Analytics
Workflow Management
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
Alumni Management
API
Application Management
Attendance Tracking
Billing & Invoicing
Calendar Management
Candidate Management
Commenting/Notes
Communication Management
Customizable Branding
Customizable Forms
Customizable Reports
Data Import/Export
Document Management
Document Storage
Electronic Payments
Employee Portal
Enrollments/Onboarding
Faculty/Staff Management
Fee Collection
Fee Management
Financial Management
For Higher Education

Campus Cafe alternatives

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Campus Cafe pricing

Value for money rating:

Starting from

1200

Per month

Pricing details
Subscription
Free trial
Free plan
Pricing range
view pricing plans

Campus Cafe integrations (19)

Integrations rated by users

We looked through 19 user reviews, to identify which products are mentioned as Campus Cafe integrations, and what is the users perception.

CANVAS logo
CANVAS

Integration rating: 5.0 (2)

Keeping rosters up-to-date and transferring grades into student records is critical. CC has near real-time integration with Canvas. We use the Canvas gradebook and pull mid-term and final grades into CC.

AvatarImg

Michael James

Vice President for Business and Finance

Docusign logo
Docusign

Integration rating: 5.0 (1)

We cannot generate documents for signature directly in Campus Cafe using our SIS date. We have not yet made much of this, but see the potential for enrollment and financial aid documents.

AvatarImg

Michael James

Vice President for Business and Finance

Sage Intacct logo
Sage Intacct

Integration rating: 3.0 (1)

We do not use the GL functionality of Campus Cafe. Instead, we use Sage Intacct. Getting student account transactions from CC into Sage is a bit clunky, but works. We use a file download/upload method. We have not tried an API integration and don't intend to.

AvatarImg

Michael James

Vice President for Business and Finance

Integration rating: 5.0 (1)

Campus Cafe support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Knowledge Base
24/7 (Live rep)
Phone Support
Email/Help Desk

Training options

Webinars
In Person
Documentation
Videos
Live Online

Campus Cafe reviews

Overall rating

4.7

/5

19

Positive reviews

100

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.44/10
Rating distribution

5

4

3

2

1

13

6

0

0

0

Pros
Users are getting comfortable with the system quickly, and with ease, and the system is allowing us to improve efficiency of our processes in many offices.
Has the best feature-to-price ratio of any platform we looked at.
We needed a new student SIS and campus cafe fit what we needed. Customer service has been very good.
Cons
The interface for managing permissions is also very clunky and sometimes confusing, requiring double negative logic to understand what a permission is doing.
Once I posted the financial aid of the student, I could not delete it anymore if I happen to make a mistake. I have to make another entry to negate it.
An example of this is syncing Campus Cafe with Canvas LMS- students who withdraw or drop would sometimes sync with Canvas and other times it would not. So there was that inconsistency.

Campus Cafe FAQs

Q. What type of pricing plans does Campus Cafe offer?

Campus Cafe has the following pricing plans:
Starting from: $1200.00/month
Pricing model: Subscription


Q. Who are the typical users of Campus Cafe?

Campus Cafe has the following typical customers:
Large Enterprises, Mid Size Business, Small Business


Q. What languages does Campus Cafe support?

Campus Cafe supports the following languages:
English


Q. Does Campus Cafe support mobile devices?

Campus Cafe supports the following devices:
Android, iPad, iPhone


Q. Does Campus Cafe offer an API?

Yes, Campus Cafe has an API available for use.


Q. What other apps does Campus Cafe integrate with?

Campus Cafe integrates with the following applications:
Class for Web (formerly Blackboard Collaborate), authorize.net, Microsoft Outlook, PayPal, Microsoft Azure, CANVAS, Zapier, QuickBooks Online Advanced, Gmail, Docusign, Google Workspace, Moodle, RingEX, Brightspace, Ambassador, Sinch MessageMedia, Schoology


Q. What level of support does Campus Cafe offer?

Campus Cafe offers the following support options:
Knowledge Base, 24/7 (Live rep), Phone Support, Email/Help Desk

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