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School Accounting Software

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PraxiSchool logo

Do It Live! Do It Once! Do It Praxi!

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PraxiSchool is a cloud-based school management software that allows schools to manage all aspects of accounting inside the Praxi system without requiring another program. Our fully integrated accounting system includes online payments, accounts receivable, budgeting, auto billing, donors and more.

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Blackbaud Financial Edge NXT logo

Cloud fund accounting software for social good organizations

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Financial Edge NXT delivers comprehensive fund accounting tools that allow organizations to streamline financial processes and demonstrate accountability

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Multiview ERP logo

End Month End

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Multiview is a highly-scalable modular ERP software for scaling organizations which require more automation, control and insight into their operations. A fully-integrated suite of financials ranges from core accounting, budgeting and forecasting to materials management and workflow approvals.

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DreamClass logo

The Modern System for K12 Schools

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DreamClass is a cloud-based class management system for educational organizations including K12 schools, colleges, sports academies, music schools, and dance studios. The platform offers tools for managing programs, students, admissions, teachers, attendance, grading, assessments, and more.

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Zoho Books logo

Online accounting software for growing businesses

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Zoho Books is an online accounting software designed to streamline back office operations, automate workflows, and allow secure collaboration with accountants

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QuickBooks Enterprise logo
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Enterprise accounting, FSM and inventory management solution

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QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

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QuickBooks Online logo
Category Leaders

Small business accounting software

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QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial data in one platform, with real-time dashboards and reports.

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Xero logo
Category Leaders

Accounting software for small business

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Head back to school this year with an upgrade to your accounting system. Xero makes it easy to track school fees, manage expenses and customise reports for stakeholders.

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Tuition Express logo

Most used integrated payment processing system in child care

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Procare’s Tuition Express automates child care tuition collection, enabling contactless payments—EFT, online or completely automated. With low fees, numerous payment options and live customer support, Tuition Express is the child care industry's most recommended integrated payment processing system.

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Sage Intacct logo

Best-in-class Cloud ERP for Finance

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Sage Intacct financial management software for educational nonprofits gives you broad and deep real-time visibility into all of your data.

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Classe365 logo

Student management software for education institutions

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Classe365 is a student management system for education institutions, combining student information system (SIS), CRM & learning management system (LMS) features

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TUIO logo

#1 Tuition Management System: Enroll, Waitlist, & Billing

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#1 Tuition Management System that centralizes all enrollment, waitlisting, reporting, billing and payments in one online portal to help you save more time and streamline your processes. Trusted by over 30,000 users from schools and daycares across North America. Start automating today!

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Aplos logo
Category Leaders

Accounting and giving software for nonprofits & churches.

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Aplos provides online fund accounting software that lets schools manage their tuition, financials, and fundraisers. You can input transactions, generate professional reports for departments, and send tuition invoices by email. Accept secure payments online and raise money for special purposes.

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We help make it easy to get paid. It’s that simple.

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Backed by Visa's 99.999% uptime, easily connect payments to every part of your business, including shopping carts, accounting, subscriptions, over the phone, in-store and more. Accept payments today.

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All-in-one school administration for K-12 private schools

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MSP is a K-12 private school management solution providing

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Award-winning smart childcare and school software

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Kinderpedia empowers teachers and managers with the tools to create a fully functional virtual school. Meaning that they can mark attendance, host online classes, grade the students and so many more!

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Sage Fixed Assets logo

Fixed Assets Management - Simplified.

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Sage Fixed Assets is a comprehensive asset management solution that helps SMBs track & manage assets during their entire lifecycle, from acquisition to disposal

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Teachmint logo

Digitize your school and become future ready now

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Manage fee collection and management effortlessly with Teachmint’s effective Fee Management software!

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Skyward Student Management Suite logo

Software for managing school operations, students, and staff

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Skyward’s Student Management Suite is a student information system that helps schools manage curriculum, student records, grades, attendance, reporting, and more. The platform stores student data in a centralized repository, so multiple users can access the information simultaneously

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McGraw-Hill Connect logo

Personalized digital learning experience

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Connect is a comprehensive learning software designed by McGraw Hill Higher Education. With Connect, students can enjoy a personalized digital learning experience, optimized to help them make the most of their study time and achieve their academic goals.

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Vidyalaya School Software logo

school management software, school management system

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Vidyalaya School Management Software is a leading school management system provider in India having huge experience in providing great school ERP services.

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AccountEdge logo

Desktop accounting software for small businesses

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AccountEdge is a powerful, easy-to-use, small-business
accounting software for the Mac and Windows desktop in the United States and Canada.

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Our School Hangout logo

Registraiton, tuiton management & parent communication tool

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Our School Hangout streamlines operations with cloud-based tuition management and class administration. Tailored for various settings, it offers operational efficiency, community engagement, and strong security, which is ideal for modern educational needs.

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MYOB Business logo

Online accounting & payroll for every business

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Cloud based accounting software to automate payroll, budgeting, billing, cash flow, accounts payable, and all your accounting needs.

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FACTS logo

Scholarship management software for private schools

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FACTS is a scholarship management software that helps private and faith-based schools consolidate student information, manage enrollment processes, and handle financial aid assessment services. It enables teachers to create custom lesson plans, record attendance, and review student report cards.

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Buyers Guide

School Accounting Software

What is school accounting software?

School accounting software helps schools and other educational institutions manage their financial and accounting operations, including expense tracking, financial reporting, billing and invoicing, and budgeting and forecasting. The tool helps automate financial management by eliminating paper-based accounting with digital balance sheets and ledgers. School accounting tools also include reporting and analytics that enable real-time analysis of the institution’s finances. It also integrates with other school management software, such as a student information system, to provide a comprehensive solution for managing all aspects of a school's operations.

Which software is used for school accounting?

Most schools use dedicated accounting software to manage their financial accounts and track their income and expenses. The key features of a school accounting tool include fee management, general ledger, billing and invoicing, and financial management.

Considering the wide variety of accounting software tools available on the market, it can be difficult to select the right school accounting software solution for your institution. To help narrow down your search and find the best solution based on user reviews, you can look at GetApp’s Category Leaders report for school accounting software. This report features top-ranking school accounting software having the highest ratings for ease of use, functionality, customer support, value for money, and the likelihood of a recommendation.

Why use accounting software for small schools?

  • Automates financial record keeping: School accounting software helps automate repetitive tasks such as manual billing and journal reconciliation. It allows users to store their documents in a central repository, ensuring that only authorized individuals can access sensitive information. The tool also allows finance teams to automate their workflow, which assists them in tracking pending tasks, due dates, and any additional requirements.

  • Enhances data security and compliance: To provide data security, school accounting software includes data encryption, end-user authentication, multi-factor authentication, single sign-on, and role-based permissions, among other features. This ensures your financial data is protected from unauthorized access or accidental deletion. It also helps maintain compliance with data storage, management, and processing regulations such as Federal Information Processing Standards (FIPS), Payment Card Industry Data Security Standard (PCI DSS), and Health Insurance Portability and Accountability Act (HIPAA) by maintaining an audit trail and document version history.

  • Reduces manual paperwork: A school accounting tool automatically tracks and records accounting transactions. This process eliminates errors such as missing entries, duplicate entries, or incorrect calculations. Additionally, it automatically tracks changes and updates all the related financial statements. Many school accounting software programs offer electronic signature capabilities, which can further reduce the need for physical paperwork.

How to choose school accounting software?

  • Consider features specific to your requirements: When it comes to online accounting software for schools, some of the most important features to consider include the ability to manage budgets, track expenses and revenue, and generate reports. Other useful features might include the ability to manage student records, generate invoices, and integrate with other school management software. Ultimately, the specific features you need will depend on the unique needs and requirements of your school. It's important to consider what you need from your accounting software in order to choose the right solution for your school.

  • Check automation capabilities: Small schools primarily invest in an accounting tool to reduce the inaccuracies that come with manual entry and to automate more of their processes. Therefore, pay particular attention to the degree of automation a system provides while evaluating school accounting software. Your shortlisted solution should be able to verify entries for accuracy, auto-detect wrong or duplicate entries, correct errors or incorrect calculations, and automate recurring functions.

  • Evaluate integration with your existing tech stack: When choosing accounting software for your school, you should consider whether it can integrate with your existing tech stack. This is especially important if you use specialized software, such as a payroll or POS system, that needs to be integrated with your accounting software.

How does school accounting software improve productivity?

School accounting software can improve productivity by automating many routine tasks associated with managing an educational institution’s finances, such as tracking accounts receivable and accounts payable, payroll management, generating financial reports, and managing budgets.

By automating day-to-day operations, an online school accounting software solution can help save time and reduce the risk of errors, freeing up staff to focus on other important tasks. Additionally, many school accounting software programs offer features such as collaboration tools and real-time data updates, which can help improve communication and coordination within the school’s accounting department.

How much does school accounting software cost?

The cost of a school accounting system falls in the following price ranges*:

  • $10 - $15

  • $16 - $39

  • $40+

Most school accounting software solutions in the market are priced on a per-user, per-month basis and can be divided into the three above-mentioned pricing tiers based on their starting price.


Products evaluated for the pricing calculation were taken from GetApp’s school accounting software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the GetApp’s directory that offer them.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of December 15, 2022. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

The above list includes pricing for the base plans of most school accounting software. An enterprise or premium product that is priced higher may include additional features such as multiple integrations, fund accounting management, advanced multi-currency handling, real-time dashboards, customized bank reconciliation reports, and cash flow forecasting reports.