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Top Rated Recurring Billing Software with Receipt Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Receipt management helps users stay organized by easily storing, tracking, and accessing receipts for past transactions. It simplifies expense tracking, streamlines tax filing, and ensures accurate financial records in recurring billing processes. Our reviewers in recurring billing software rated this feature as highly important.

4 Best Recurring Billing Software with Receipt Management

  • FreshBooks - Highest rated for receipt management
  • Xero
  • PayPal
  • QuickBooks Online

See other top Recurring Billing products with receipt management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the recurring billing software category. They also needed to have sufficient reviews about receipt management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for receipt management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

FreshBooks logo

FreshBooks

4.5
(4.5K)
visit website

User insights about the receipt management feature

Reviewers appreciate FreshBooks' receipt management for its ease of use and efficiency. They highlight the ability to upload receipt images quickly, categorize expenses, and attach receipts to invoices or estimates. Users find the automated data capture from receipts and the mobile app for scanning receipts particularly helpful. They also value the organization and accessibility of receipts within the platform, which simplifies bookkeeping and tax preparation. Reviewers recommend FreshBooks for small business owners looking to streamline their expense management.
“In freshbooks Users could attach receipts directly to expenses, invoices, or estimates within the FreshBooks platform. This helped to keep all relevant documents organized in one place.”
Vr

Vikash r.

Payroll

“It has a very good receipt management facet as it can automatically capture receipts data using a scanner. This has increased our efficiency in managing receipts data easily.”
AT

Augustine T.

Senior Agronomist

Recurring Billing key features coverage

FreshBooks offers 6 out of the 6 key features for Recurring Billing software identified by reviewers:

Invoice Processing4.6
Electronic Payments4.5
Billing & Invoicing4.6
Bank Reconciliation4.4
Payment Processing4.5
Recurring/Subscription Billing4.6

Pros and cons based on 4,502 verified reviews

59% of users rated FreshBooks 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,502 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Cons:

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details

Pricing

Starting price:$21 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Xero logo

Xero

4.4
(3.2K)
visit website

User insights about the receipt management feature

Reviewers indicate that Xero's receipt management is practical and efficient. They appreciate the ability to upload receipts using both the mobile app and computer software. Users find the integration with Xero’s HubDoc particularly useful for receipt retention and organization. They value the ease of tracking expenses and the ability to connect with their accountant’s system. Reviewers highlight the time-saving aspects of Xero's receipt management, especially for tracking expenses related to specific client accounts and ensuring compliance with Trust Accounting.
“Receipt management in the Xero is pretty useful helping to keep track of expenses related to specific client accounts and allows for tracking and assigning of those expenses to ensure compliance with Trust Accounting.”
Verified reviewer profile picture

David M.

Attorney and Managing Partner

“You can easily use phone app or computer software to upload receipts”
CC

Caleb C.

Trustee

Recurring Billing key features coverage

Xero offers 6 out of the 6 key features for Recurring Billing software identified by reviewers:

Invoice Processing4.6
Electronic Payments4.6
Billing & Invoicing4.6
Bank Reconciliation4.5
Payment Processing4.5
Recurring/Subscription Billing4.0

Pros and cons based on 3,250 verified reviews

60% of users rated Xero 5 out of 5 stars, while 5% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,250 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Cons:

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details

Pricing

Starting price:$25 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

PayPal logo
4.7
(26.1K)
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User insights about the receipt management feature

Reviewers indicate that PayPal's receipt management is efficient and user-friendly. They appreciate the ability to easily find and view receipts, as well as the automatic email notifications for transactions. Users report that PayPal keeps all receipts organized and accessible, making it simple to track spending and manage records. They find the digital receipts and paperless system helpful for bookkeeping and tax purposes. Additionally, reviewers value the timely updates and transparency provided by PayPal's receipt management capabilities.
“The service of receipts, payments reports, received remittances and purchase receipts is very wonderful, as it appears directly in front of me when I enter my account in a simple and easy to understand way because the numbers are written and next to the name of the person or company that transferred the amounts or received the amounts in a very simplified way, and then I can enter into each process to review it in detail”
Verified reviewer profile picture

feras r.

Operations Supervisor at a shipping and logistics company

“it stores and records all my transactions online and can be found easily. and also, you are well informed of all your transactions because PayPal will send a notification in your associated email. in that case, you will know immediately if someone will use or access your account unaware.”
MJ

Mary J.

Administrative Assistant II

Recurring Billing key features coverage

PayPal offers 5 out of the 6 key features for Recurring Billing software identified by reviewers:

Invoice Processing4.5
Electronic Payments4.6
Billing & Invoicing4.4
Bank Reconciliation
Payment Processing4.6
Recurring/Subscription Billing4.4

Pros and cons based on 26,125 verified reviews

74% of users rated PayPal 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 26,125 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Enhanced user safety

Efficient invoicing capabilities

Convenient online shopping

Robust security measures

Seamless transaction management

Cons:

High transaction fees

Inefficient refunds and disputes

Issues with email transactions

High fees and hidden costs

Costly currency exchange

See pros and cons details

Pricing

Starting price:$0.29 other|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

QuickBooks Online logo
4.3
(8.3K)
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User insights about the receipt management feature

Users report that QuickBooks Online's receipt management is valuable for organizing and tracking expenses. They appreciate the ability to scan and upload receipts, which are then automatically matched to transactions. Reviewers find this feature time-saving, especially during tax season, and helpful for maintaining accurate financial records. They also mention the convenience of accessing and searching for receipts within the system. However, some users note that they have not yet utilized this feature or find it less user-friendly.
“This is a wow feature, knowing that it scans all the transactions I make, stating the date, time, and from where the transaction emanates. It also automatically imports my credit cards, bank statement, and Paypal for receipt scanning. ”
EA

Ese A.

Freelance-Affiliate Marketing

“Being able to take a picture of a receipt and have them auto link to transactions is a great feature for less worry of lost receipts. ”
TH

Tanna H.

Owner

Recurring Billing key features coverage

QuickBooks Online offers 6 out of the 6 key features for Recurring Billing software identified by reviewers:

Invoice Processing4.4
Electronic Payments4.5
Billing & Invoicing4.4
Bank Reconciliation4.4
Payment Processing4.3
Recurring/Subscription Billing4.3

Pros and cons based on 8,328 verified reviews

57% of users rated QuickBooks Online 5 out of 5 stars, while 5% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,328 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Cons:

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details

Pricing

Starting price:$38 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Recurring Billing Software with Receipt Management in 2026

Sage Intacct logo

Sage Intacct

Best-in-class Cloud ERP for Finance

visit website
The Subscription Lifecycle Made Easy - Automate billing, subscription changes, and revenue recognition to instantly boost efficiency.

Read more about Sage Intacct

Users also considered
Zoho Billing logo

Zoho Billing

End-to-end billing solution built for every business model.

visit website
Zoho Billing streamlines recurring billing with flexible options, supporting billing configurations for plan purchases, and renewals yearly, monthly, or any custom period.

Read more about Zoho Billing

Users also considered
FreshBooks logo

FreshBooks

Category Leaders

Invoice and accounting software tailored to small businesses

visit website
Use FreshBooks' auto-billing feature to automatically invoice your customers and charge their credit cards on a regular basis by setting up recurring profiles.

Read more about FreshBooks

Users also considered
PayPal logo

Payment processing, fraud protection and risk management

learn more
PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Read more about PayPal

Users also considered
QuickBooks Online logo

Accounting and business management software

learn more
QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Read more about QuickBooks Online

Users also considered
Square Point of Sale logo

iPad & Android point of sale (POS) system

learn more
Square Point of Sale is a POS solution for Android and iOS devices which includes tools for managing payments, digital receipts, inventory, reports, and more.

Read more about Square Point of Sale

Users also considered
Xero logo
Category Leaders

Cloud-based accounting software for small businesses

learn more
Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Simplify business admin and get a range of financial insights to help you make better decisions for your business.

Read more about Xero

Users also considered
Wave logo

Accounting, invoicing, and payroll management platform

learn more
Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

Read more about Wave

Users also considered
QuickBooks Online Advanced logo

Accounting & business management for small businesses

learn more
QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

Read more about QuickBooks Online Advanced

Users also considered
BQE CORE Suite logo
Category Leaders

Cloud-based firm management tool for A&E firms.

learn more
BQE CORE is a cloud-based software designed specifically for architecture and engineering firms. The platform integrates accounting, invoicing, project management, and resource planning features that streamline operations across entire organizations. BQE CORE enables firms to track time and expenses, manage projects profitably, and access real-time financial data through a centralized system that eliminates the need for multiple software solutions.

Read more about BQE CORE Suite

Users also considered
Fiverr logo

Time tracking, invoicing and payments app for freelancers

learn more
Fiverr Workspace (formerly AND.CO) is a cloud-based solution for freelance and small business workers, designed to streamline the time & expense tracking process with tools such as invoicing, contract creation, time tracking, expense tracking, & more. Fiverr Workspace also provides native mobile app support for Android & iOS.

Read more about Fiverr

Users also considered
Odoo logo

All-in-one open-source business software

learn more
Eliminate the hassle of sending reminders for late or outstanding payments with Odoo’s recurring billing tools. Automate invoice processes by integrating the quotes, delivery orders and contracts.

Read more about Odoo

Users also considered
Avaza logo
Category Leaders

All-in-one, client-focused project management for teams.

learn more
Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows.

Read more about Avaza

Users also considered
Patriot Accounting logo

Cloud-based accounting and payroll software

learn more
Patriot Accounting is an online accounting solution that allows businesses to track and manage transactions, import bank transactions, reconcile accounts, send estimates & invoices & more.

Read more about Patriot Accounting

Users also considered
ePayPolicy logo

Faster, Easier, Integrated Insurance Payment Services

learn more
ePayPolicy is a payment processing solution designed to help businesses in the insurance sector collect credit card and ACH payments from policyholders. The centralized dashboard enables administrators to track transactions, access electronic receipts, and control user permissions.

Read more about ePayPolicy

Users also considered
Jackrabbit Gymnastics logo

Online cheer gym management software

learn more
Online gymnastics class software used by over 12,000 studios & schools will transform the way you run your business. Learn more now!

Read more about Jackrabbit Gymnastics

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Holded logo
Category Leaders

ERP, Accounting, Invoicing & more for freelancers and SMBs.

learn more
It's a cloud-based invoicing software for freelancers, SMBs and accountant offices to control all aspects of their business and optimise their management.

Read more about Holded

Users also considered
Regpack logo

AI-automated payment and registration cloud software.

learn more
Automate and streamline your onboarding, billing, and client management tasks with Regpack. Our billing tools provide automated recurring billing plans, payment plans for one-time payments, all on your website or integrated into your product. Track revenue with our full suite of dynamic reporting.

Read more about Regpack

Users also considered
BILL Accounts Payable & Receivable logo

BILL, a leader in financial automation software for SMBs

learn more
BILL (NYSE: BILL) is a leader in financial automation software for small and midsize businesses. We are dedicated to automating the future of finance so businesses can flourish.

Read more about BILL Accounts Payable & Receivable

Users also considered
PaySimple logo

Payments today. Partners for Tomorrow.

learn more
PaySimple is the leading payments management solution for service-based businesses, powering the cashflow of over 20,000 companies nationwide.

Read more about PaySimple

Users also considered
Bookipi logo
Category Leaders

Invoicing, easier than ever.

learn more
Bookipi is an invoice and estimates maker app for freelancers and business owners. It is easy to get started with Bookipi, as all you need is a working email, Google or Apple account.

Apple App Store: 4.9/5 ★
Google Play Store: 4.8/5 ★

Read more about Bookipi

Users also considered
Jackrabbit Swim logo

Online swim school management software

learn more
Jackrabbit Swim is a swim school management solution with online registration, billing, POS, time clock, email/text & more

Read more about Jackrabbit Swim

Users also considered
authorize.net logo
Category Leaders

Payment processing across multiple channels

learn more
authorize.net supports payment processing by helping businesses accept credit card and eCheck payments online, in person, via mobile devices, and more. The product offers a range of features, including online payments, mobile point of sale, virtual point of sale, phone payments, eCheck payments, digital invoicing, and fraud protection. It provides account updater and recurring payments capabilities to help businesses manage payments.

Read more about authorize.net

Users also considered
Invoice2go logo

Create & send professional invoices across every device

learn more
Invoice2go is the all-in-one tool that helps you run your small business. Manage customer relationships, send invoices, accept payments, improve cash flow, create an online presence, and so much more. Start your free trial today!

Read more about Invoice2go

Users also considered
Invoiced logo

Accounts receivable automation software

learn more
Get paid faster and save time on collections by 95% with a trusted award-winning recurring billing platform helping companies like JumpCrew to Uber. Invoiced comes with built-in billing features like metering/overage, proration, AutoPay, subscription signup pages & more. Start your free demo today!

Read more about Invoiced

Users also considered

Key features for Recurring Billing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Invoice Processing: Users appreciate the automated invoice generation, ease of customization, and integration with other systems, which streamline billing and reduce manual effort. 98% of reviewers rated this feature as important or highly important.
  • Electronic Payments: Reviewers highlight the convenience, speed, and security of electronic payments, allowing for multiple payment options and enhancing customer satisfaction. 97% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users value the ability to create professional, customizable invoices, track payments, and automate recurring billing, which saves time and improves cash flow management. 96% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: Reviewers find bank reconciliation easy and efficient, with features like auto bank feeds and detailed financial tracking to ensure accurate records. 95% of reviewers rated this feature as important or highly important.
  • Payment Processing: Users appreciate the quick, secure, and versatile payment processing options, which improve transaction efficiency and cash flow management. 93% of reviewers rated this feature as important or highly important.
  • Recurring/Subscription Billing: Reviewers highlight the automation of regular payments, easy management of billing cycles, and customizable subscription plans, which enhance convenience for both businesses and customers. 90% of reviewers rated this feature as important or highly important.