PEX Pricing, Features, Reviews & Alternatives

PEX

Expense management for controlling employee spending

4.95/5 (21 reviews)

PEX overview

What is PEX?

PEX offers commercial businesses, churches, and nonprofit organizations an integrated solution for simplifying their expenses. The PEX Platform enables businesses to migrate from traditional methods of handling petty cash and instead issue funds to employees and volunteers via prepaid cards. PEX can be accessed through a mobile app or through the web.

Management features include the ability to instantly view and fund account and card balances, review purchases, pull reports, and more. Funding can be added or removed both manually or on an automatic scheduler. Managers can also activate or block cards remotely, while cardholders can capture receipts and tag transactions with GL codes. PEX also improves expenses visibility by tracking activity in real-time.

Pricing

Starting from
$8/month
Pricing options
Free
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
PEX screenshot: The PEX platform integrates across desktop and mobile environments, linked to your PEX card.PEX - Streamline the way you Authorize, Enable and Track Workforce Spending!PEX screenshot: The PEX Marketplace allows you to integrate your employee spend data with your accounting softwarePEX screenshot: The PEX Virtual Card brings contactless payments right to your smart phone

PEX user reviews

Excellent
20

Very good
1

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.8
  4.9
  5.0
  4.8
Stephen P.

Completely revolutionized the way we track spending on film productions

Used daily for 6-12 months
Reviewed 2019-01-24
Review Source: Capterra

Pros
In the past we used 3" Binders, Paper, tape and Excel to track every expense on our 30+ projects a year. End Users hated the antiquated process, so did our Supervisors and we were running out of valuable space to store/find binders. Enter PEX which captures expense data automatically and has mobile photo uploads of receipts, completely revolutionizing our process.

Cons
Some vendors/film crew do not have the ability to accept credit/debit cards/online payment processors and instead prefer check or cash. Adding the ability to cut/mail checks like a standard Bill Pay offered by most major banks or ability to withdraw cash at an ATM would help keep all expense tracking under one platform!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Mark D.

PEX Cards: Simplifying your Employee Purchases

Used daily for 2+ years
Reviewed 2019-10-18
Review Source: Capterra

Excellent. Setup, support and adding users is a breeze.

Pros
It is simple to use and saves so much accounting time to track employee purchases. We used to spend days collecting receipts, figuring out who made the purchases and which GL Account they should hit. Plus we had tons of digital copies of receipts all over the place taking up valuable space on our drives.

Cons
I can't think of anything that we didn't like

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Knalidi D.

HR Generalist/Recruiter

Used daily for less than 6 months
Reviewed 2018-11-06
Review Source: Capterra

Pros
It's a decent product. Mostly intuitive.

Cons
Have to call customer service to order new cards

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Paul B.

Great cash management tool

Used daily for 2+ years
Reviewed 2019-01-24
Review Source: Capterra

Anytime I've had to work with a customer service rep I've got my problem resolved. Love the software and the service

Pros
I love how easy it is to use for both my users and my administrators. It's been very easy to manage each card separately without having to call in and wait on somdone to do it for me. What used to take a lot of time now can get done in seconds.

Cons
The cards are magnetic stripe cards. not sure if new users are getting the chips or not but that would be a great upgrade.

Response from PEX


Thanks for your review, Paul. We will be rolling out chip cards in 2019. Stay tuned!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jennifer N.

PEX is a great alternative to reimbursement checks for regular volunteers

Used weekly for 2+ years
Reviewed 2020-09-30
Review Source: Capterra

Having a PEX account has allowed key ministry volunteers to have a set amount of funds to use toward their ministry needs without the need for reimbursement checks or handing out too many credit cards. I would caution that recordkeeping is easiest when an individual only needs to use the card for a single expense account area.

Pros
PEX is very intuitive to set up and use. It is easy to navigate the process of requesting a card for a new user, initiating a transfer, funding individual cards, and closing accounts. Receipts can be easily uploaded on the app by the cardholders so they don't have to turn in physical receipts for recordkeeping purposes.

Cons
I wish transfers didn't take four business days to complete. Regular transfers are free, but it would be nice to have an Instant Transfer option even if there were a small fee involved for times when a last minute need arrises.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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PEX pricing

Starting from
$8/month
Pricing options
Free
Free trial
Subscription
View Pricing Plans

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.

PEX features

API
Accounting
Accounting Integration
Alerts/Notifications
Audit Trail
Compliance Management
Electronic Payments
Expense Tracking
Recurring/Subscription Billing
Reporting & Statistics
Reporting/Analytics
Third Party Integrations

Activity Dashboard (396 other apps)
Billing & Invoicing (367 other apps)
Customizable Reports (261 other apps)
Data Import/Export (364 other apps)
Invoice Management (311 other apps)
Invoice Processing (239 other apps)
Multi-Currency (323 other apps)
Workflow Management (275 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for PEX

Key features of PEX

  • Accounting software intergration
  • Prepaid corporate cards
  • Employee access via web or app
  • Track and limit expenses
  • PEX apps for iOS & Android
  • Real time data
  • Real time spend monitoring
  • Real time tracking and reporting
  • Real time updates
  • Spend analysis
  • Third party integration
  • Transaction history
  • Transaction monitoring
  • Mobile alerts
  • Mobile receipt capture
  • Scheduled reporting
  • PEX API available
  • Approve spending limits
  • Set spending limits
  • ACH payment processing
  • Automated expense input
View All Features

Benefits

PEX is web-based management solution suitable for managing the expenses of business employees or volunteers, combining online and mobile administration with prepaid Visa debit cards.

Use PEX to establish daily spending and transaction limits for an employee base, while specifying approved merchant categories and also specific vendors.

Administrators can centralize the issuing of traceable funds to cardholders on an ad hoc or scheduled basis, instantly wiring money for all sorts of purposes and eliminating the handling of physical petty cash.

Receipt capture feature aids expense reporting with the ability to snap a photo of a receipt while out in the field before uploading and attaching to transactions, alongside any additional notes.

PEX Card app for Android and iOS devices enables cardholders to access card information and view balances while giving administrators account management tools such as adding and removing funds while on the move.