PEX Pricing, Features, Reviews & Comparison of Alternatives

PEX

Online expense management for controlling employee spending

4.95/5 (20 reviews)

PEX overview

PEX offers commercial businesses, churches and nonprofit organizations an integrated online solution for simplifying the management of expenses. The software enables businesses to migrate from traditional methods of handling petty cash and instead issue funds to employees and volunteers via prepaid debit cards, accepted at all Visa destinations. The cards and the associated accounts can then be administered via an intuitive browser-based portal or with companion mobile apps for iOS and Android devices.

Management features include the ability to instantly view card and account balances, tracking purchases made and the funds left for each cardholder. Amounts can then be added or removed manually or scheduled automatically to cover expenditure over a certain period. Managers can also activate or block cards remotely, while cardholders can assist the expense reporting process by capturing receipts and adding the photo along with any additional notes to detailed transaction records. PEX also improves expenses visibility by tracking activity in real time, sending data to other accounting and expense management apps integrated via API while providing a plethora of rich reporting options.
www.pexcard.com

Pricing

Starting from
$8/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
PEX screenshot: View current balance and monthly transactions.PEX - Streamline the way you Authorize, Enable and Track Workforce Spending!PEX screenshot: Quickly transfer funds.PEX screenshot: Access detailed transaction information.PEX screenshot: Capture receipts on the go.PEX screenshot: Seamlessly access spend controls.PEX screenshot: The PEX commercial prepaid debit card is accepted wherever Visa transactions are acceptedPEX screenshot: The PEX platform integrates across desktop and mobile environments, linked to your PEX card.

PEX reviews

Excellent
19

Very good
1

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.8
  4.8
  5.0
  4.8
Mark Duffy

PEX Cards: Simplifying your Employee Purchases

Used daily for 2+ years
Reviewed 2019-10-18
Review Source: Capterra

Excellent. Setup, support and adding users is a breeze.

Pros
It is simple to use and saves so much accounting time to track employee purchases. We used to spend days collecting receipts, figuring out who made the purchases and which GL Account they should hit. Plus we had tons of digital copies of receipts all over the place taking up valuable space on our drives.

Cons
I can't think of anything that we didn't like

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Paul Biles

Great cash management tool

Used daily for 2+ years
Reviewed 2019-01-24
Review Source: Capterra

Anytime I've had to work with a customer service rep I've got my problem resolved. Love the software and the service

Pros
I love how easy it is to use for both my users and my administrators. It's been very easy to manage each card separately without having to call in and wait on somdone to do it for me. What used to take a lot of time now can get done in seconds.

Cons
The cards are magnetic stripe cards. not sure if new users are getting the chips or not but that would be a great upgrade.

Response from PEX


Thanks for your review, Paul. We will be rolling out chip cards in 2019. Stay tuned!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

SUZY NAGY

Great Debt Free Resource

Used daily for 1-2 years
Reviewed 2019-09-12
Review Source: Capterra

Pros
We love PEX because we can fund employee company spending debt free. We can control how much each employee is allowed to spend, on what and where. Customer service is fantastic and very responsive.

Cons
The only CON is the delay in funding the account. You really have to plan ahead do account for the 4 day delay.

Response from PEX


Thanks for reviewing, Suzy. PEX offers a Same-Day ACH transfer option, and we are checking to find out if your account qualifies based on your bank. This is a faster transfer option which takes as little as a few hours within the same business day. Glad we could help your event business run smoothly!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Katie Koher

Keeps our Costs down, and our Crews Funded!

Used daily for 2+ years
Reviewed 2019-08-28
Review Source: Capterra

Pros
With 9 Crews on the road PEX is the lifesaver that keeps them funded for daily job needs, but keep our costs in check. With Daily Spend rules and limits, we can control how much is being spent each day. One less thing to worry about during the day to day grind! Very easy to set up and use. Crews use it just like a credit card.

Cons
Takes 1-2 weeks to get new cards. No issues other than that.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

Minimize review

Stephen Paratore

Completely revolutionized the way we track spending on film productions

Used daily for 6-12 months
Reviewed 2019-01-24
Review Source: Capterra

Pros
In the past we used 3" Binders, Paper, tape and Excel to track every expense on our 30+ projects a year. End Users hated the antiquated process, so did our Supervisors and we were running out of valuable space to store/find binders. Enter PEX which captures expense data automatically and has mobile photo uploads of receipts, completely revolutionizing our process.

Cons
Some vendors/film crew do not have the ability to accept credit/debit cards/online payment processors and instead prefer check or cash. Adding the ability to cut/mail checks like a standard Bill Pay offered by most major banks or ability to withdraw cash at an ATM would help keep all expense tracking under one platform!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

PEX pricing

Starting from
$8/month
Pricing options
Free
Free trial
Subscription
View Pricing Plans

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.

PEX features

API
Accounting Integration
Accounting Management
Automatic Notifications
Compliance Management
Electronic Payments
Expense Tracking
Real Time Data
Reporting & Statistics
Third Party Integration

Activity Dashboard (170 other apps)
Audit Trail (105 other apps)
Billing & Invoicing (150 other apps)
Customizable Reporting (136 other apps)
Data Import/Export (144 other apps)
Financial Analysis (106 other apps)
Invoice Management (198 other apps)
Invoice Processing (126 other apps)
Multi-Currency (131 other apps)
Workflow Management (118 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for PEX

Key features of PEX

  • Accounting software intergration
  • Prepaid corporate cards
  • Employee access via web or app
  • Track and limit expenses
  • PEX apps for iOS & Android
  • Real time data
  • Real time spend monitoring
  • Real time tracking and reporting
  • Real time updates
  • Spend analysis
  • Third party integration
  • Transaction history
  • Transaction monitoring
  • Mobile alerts
  • Mobile receipt capture
  • Scheduled reporting
  • PEX API available
  • Approve spending limits
  • Set spending limits
  • ACH payment processing
  • Automated expense input
View All Features

Benefits

PEX is web-based management solution suitable for managing the expenses of business employees or volunteers, combining online and mobile administration with prepaid Visa debit cards.

Use PEX to establish daily spending and transaction limits for an employee base, while specifying approved merchant categories and also specific vendors.

Administrators can centralize the issuing of traceable funds to cardholders on an ad hoc or scheduled basis, instantly wiring money for all sorts of purposes and eliminating the handling of physical petty cash.

Receipt capture feature aids expense reporting with the ability to snap a photo of a receipt while out in the field before uploading and attaching to transactions, alongside any additional notes.

PEX Card app for Android and iOS devices enables cardholders to access card information and view balances, while giving administrators account management tools such as adding and removing funds while on the move.