Acctivate Pricing, Features, Reviews & Comparison of Alternatives


QuickBooks inventory management software for SMBs

4.19/5 (90 reviews)

Acctivate overview

Acctivate is a powerful inventory management system that offers small and mid-sized distributors a centralized platform to manage inventory operations, order processing and customer service.

Acctivate is a powerful (yet easy to use) suite of tools that brings together inventory management, purchasing, barcoding, serial number traceability as well as eCommerce and EDI provider integration.

With Acctivate’s inventory product screen, distributors have quick and easy access to real-time information on inventory quantities, orders, costing and product specifications. Since users can monitor and manage purchasing, warehouse, sales and fulfillment activities in real-time, Acctivate’s inventory system equips management staff with complete control and full company visibility. To enhance inventory operations further, Acctivate enables users to handle multiple units of measure, manage products made on demand (kitting) or made to stock (assembly) as well as organize products with different descriptions to accommodate different user groups and needs. Users can also manage transfers, physical counts, fulfillment, deliveries, breakage and customer returns simply and efficiently.

Acctivate includes purchasing management technology allowing distributors to control daily procurement activities. With Acctivate’s advanced purchasing tools, users can simplify the creation of requisitions, handle requests for quotes and purchase orders and automate routing and approvals. Users can also analyze spend data, identify obsolete products, receive low stock alerts and maintain policy compliance. As well as centralizing inventory and purchasing data, Acctivate also manages customer contact, sales and order information all in one place.

Acctivate integrates with major web store software platforms (Magento, Shopify, WooCommerce, Amazon) to allow users to secure one click-orders, tracking information, product availability and automatically synchronize customer information.


Starting from
Pricing options
Free trial
Value for money
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Business size



United States, Canada

Supported languages

Acctivate screenshot: Generate sales ordersAcctivate Inventory Management Software For Small Business Competitive AdvantageAcctivate screenshot: Access customer recordsAcctivate screenshot: Process purchase ordersAcctivate screenshot: View product specifications with product ImageAcctivate screenshot: Review sales and orders data on Acctivate dashboard

Acctivate reviews

Value for money
Ease of use
Customer support
Gabriel Pedre

Excellent for the Price!

Used daily for 1-2 years
Reviewed 2017-07-18
Review Source: Capterra

We were able to greatly improve visibility of our performance allowing us to focus resources in the areas that needed help. The quality and consistency of our output also improve dramatically. Probably the one area that had the most drastic improvement has been our warehouse. The ACCTivate our inventory is the most accurate it has ever been and order processing accuracy has also improve dramatically with the use of the mobile scanners.Software is filled with many intuitive features that cover a wide variety of of business uses in everything from order processing to inventory management. Inventory management includes ability to manage using bins and multiple physical or virtual warehouses. This is a strong feature for an application in this price range. The ability to create custom fields in virtually every section of the software helps resolve many challenges, and the fields are, in most cases, can be made to appear in reports. Has a great order management module that can be customized for specific views and allow for both visibility and batch management of open sales order. Mobile/handheld support allowed our warehouse to switch from manual to scanned picking, which greatly improved accuracy and accountability. Software supports ODBC connectivity which provide a solid work around for the software's lack of strong out-of-the-box reports (see below) In conclusion, if you are a small to mid-size business that has outgrown Quickbooks, you really cant go wrong with ACCTivate. So long as your Quickbooks data is clean and organized, migration is quick and painless.

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Tim Murphy

Very Reliable and Easy To Use

Reviewed 2016-02-25
Review Source: Software Advice

Acctivate is perfect for QuickBooks users that need a better inventory and sales order process. It is a bolt on product. You just "sync" it whenever you want to have QB and Acctivate talk to each other. It makes managing inventory really easy- and gives you a ton of room and vendor history so you can manage your costs. It also makes price updates really easy. Initial integration is easy- all of the details are handled by Acctivate thru remote sign in on your first day. I suggest to have an IT person in house just to handle the small details- so you can concentrate on your business. I decided to go with Acctivate 5 years ago and have been Extremely Happy with this product. It is easy to use and is based on Crystal Reports - which means that you can get just about any report made - so you can get the specific dash boards you want or reports you want. Your employees will like using this product as well. My employees were using this by 10AM the morning we installed it. Once you have this product 90% of the time you will be operating out of Acctivate. You only use QB for the Book Keeping for the most part. Inventory control and unique inventory situations are easily handled by Acctivate. Overseas shipments or Lead Time Inventory is not a problem- Acctivate has a solution for this. Your Pack Slip, Sales Orders and Invoices will look a lot better with this product. If this product doesn't pay for itself in 1 year or less- I would be very surprised. Excellent Product.

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Ken Hartman

Acctivate is excellent; start to finish. It plainly works without any hitches! Plus, great service!!

Used weekly for 6-12 months
Reviewed 2017-07-21
Review Source: Capterra

The integration with QuickBooks works seamlessly. The product is very easy to use; it is very intuitive. You just simply need to know the sequence of steps and in a few clicks, perfectly formatted forms are ready for printing. The reports are well organized, informative, and great tools for analysis. The customer service team is patient and hard working. Some tech companies talk down to non-techies, but Acctivate is patient and quick to educate in terms someone can understand, follow, and implement. Also, when educating, they run video seminars or can email screen shots to you very effectively. I cannot over estimate how much time they saved me, because they are so good in the customer service arena.

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Adam Hegewald

Acctivate has some powerful features for the price

Reviewed 2016-03-25
Review Source: Capterra

There are many Pro's and a few Cons for each module Acctivate produces. I do enjoy their proactive webinars and online video training access. I also like we have a training company with our data that allows our new users to learn without making costly errors we need to reverse. The sales system has many options to sell a product from multiple warehouses and at custom customer defined prices using Product pricing matrices. Importing pricing from excel spreadsheets is not a big chore with saved templates Acctivate manages. We have used Acctivate since 2006 and our business has grown and yet at the same time, computer hardware, online cloud storage and major version changes from 6.0 have occurred. Being a part of the support program that has allowed Acctivate to tranform and improve has been the main reason we are still with Acctivate today. Being a key partner to Quickbooks and having these two Sequel Databases sync daily, allows me to source bookkeepers who readily trained in Quickbooks and able to spend more time on proactive analysis of our business using many standard and custom reports we have had made in Crystal reports which is the primary database query program that takes our data out and export to useful programs such as excel. One of my favorite modules is the Dashboard button which loads many crystal reports that are one page reports onto one screen and used by us daily to steer our business based on performance and reports we need to view often. Inventory management is strong, with multiple warehouse, web links and product notes can be generously added to every part number. Learning to use crystal reports to audit inventory movement can be difficult for a new user. Additional custom fields can be added such as Average Inventory turns. Acctivate does allow us to bill out our customers with masked part numbers and create a general kit with a detailed description of the work we performed without disclosing part numbers or labor. Another aspect of Acctivate I find useful is the Activity Scheduler, Alerts and Review buttons. I can generate PO's based on min/max levels or by availability and saves time. This software is still a great fit for my business.

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Acctivate Inventory Software preforms well

Used daily for 2+ years
Reviewed 2018-08-22
Review Source: Capterra

Our inventory is able to be managed in a timely manner. Accurate inventory is key to our business.It is easy to process orders and maintain inventory.

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Acctivate pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Base pricing can be financed at $500/month or purchased outright starting at $4995.

Acctivate features

Activity Dashboard
Automatic Notifications
Compliance Management
Customizable Reporting
Data Import/Export
Inventory Management
Inventory Tracking
Real Time Data
Reporting & Statistics
Third Party Integration

API (413 other apps)
Activity Tracking (186 other apps)
Audit Trail (168 other apps)
Auditing (251 other apps)
Custom Fields (181 other apps)
Document Storage (180 other apps)
Invoice Management (180 other apps)
Multi-Location (161 other apps)
Workflow Management (205 other apps)

Additional information for Acctivate

Key features of Acctivate

  • SKU / UPC codes
  • Drop-shipping
  • Electronic requisitions
  • Item management
  • For medical industry
  • Custom pricing models
  • For bookstores
  • Kitting
  • Barcode scanning
  • Bills of material
  • Business activity monitoring
  • Inventory control
  • Inventory optimization
  • Inventory tracking
  • Inventory forecasting
  • Inventory replenishment
  • Collections
  • Customer returns
  • Customer history
  • Electronic data interchange
  • Data import / export
  • Inventory dashboard
  • Inventory trend analysis
  • Cost Analysis
  • QuickBooks integration
  • Matrix inventory
  • Multi-currency
  • Order fulfillment
  • Order management
  • Purchasing management
  • Real time reporting
  • Ad hoc reporting
  • Reporting & statistics
  • Service management
  • Traceability
  • Data warehousing
  • Wholesale distribution
  • Allocation
  • For grocery
  • Multi-channel options
  • Reorder management
  • Search / filter
  • Price tracking
  • Location management
  • Offsite sales management
  • manufacturing
  • Real time data
  • Real time monitoring
  • Real time analytics
  • Real time notifications
  • Real time updates
  • Spend analysis
  • Compliance management
  • Third party integration
  • Application integration
  • Sales reporting
  • Customizable reporting
  • Order tracking
  • Returns management
View All Features


Acctivate supports seamless, bi-directional integration with QuickBooks, offering users advanced inventory management capabilities.

Acctivate users have access to advanced purchasing management technology, allowing them to understand true product costs, apply inventory forecasting and measure purchasing performance.

Acctivate integrates with Crystal Reports, providing users with robust reporting technology to help measure business performance, anticipate trends and identify opportunities.

Acctivate extends a fully-compliant electronic data interchange (EDI) solution, enabling users to process orders and transactions faster, increase data accuracy, automate routine tasks and improve relationships with trading partners.

Users can monitor all inventory data in real time, affording users full control and visibility over company operations and performance.