Payaca - 2026 Pricing, Features, Reviews & Alternatives

Payaca is the CRM, project management and field service system for growing clean tech install businesses: solar, heat pumps, battery storage and EV charging. Run the whole job on one record, from quote and permit to crews, costs and final payment, so nothing is retyped between the office and the van.

Sales: pipeline built around the install lifecycle, multi-option proposals the customer signs online, deposits at acceptance via Stripe. Design in Payaca with Glow (limited release) or import from OpenSolar; the design flows into the quote, the materials list and the purchase orders.

Operations: map-based scheduling, a field app that works offline for site surveys, checklists and signatures on site, timesheets, stock in named locations and purchase orders raised from the job.

Compliance: permit applications, AHJ inspection records and utility interconnection tracked on the project. MCS and DNO workflows for UK teams.

Finance: job costs while the work is live, invoices from the proposal, payment in the branded customer portal, two-way sync with QuickBooks and Xero.

Agent Dave, the AI built in, writes your reports, builds your automations (switched off until you check them) and drafts branded documents from your own fields. Full REST API, webhooks and an MCP server.

ISO 27001 certified. Trusted by install businesses in the UK and US, from single-office teams to a 16-franchise network. Plans from $444/month (Accelerator, new businesses) and $1,724/month (Growth), with dedicated onboarding and data migration. UK pricing from £299/month (Accelerator) and £1,199/month (Growth).