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Top Rated Document Management Software with Collaboration Tools in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Collaboration tools enable real-time editing, easy sharing, and communication among multiple users. They allow teams to provide instant feedback, track changes, and maintain version history, enhancing efficiency and teamwork in document management. Our reviewers in document management software rated this feature as important.

7 Best Document Management Software with Collaboration Tools

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
iCloud logo
4.7
(1.9K)
0.99
flat rate/per month

See other top Document Management products with collaboration tools

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(700)
5(2,038)
Key Features
Secure Data Storage4.7
Document Storage4.4

User insights about the collaboration tools feature

Users find Jotform's collaboration tools helpful for team-based form creation and data sharing. They appreciate the ability to update forms collaboratively and integrate with other applications. Reviewers note that these tools enhance productivity and streamline survey planning and project management.
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“This helps me to work with my team at the same time , hence make survey planning easier and faster for review”
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Saheed A.

Owner

“Collaboration tools allow me and my partner to both work at the same time”
JD

Juliana D.

Manager

Starting price
39flat rate /
per month
Pros and Cons based on 2,779 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the collaboration tools feature

Reviewers highlight Box's collaboration tools for enabling secure file sharing, real-time document editing, and version control. They appreciate the integration with Microsoft Office and other apps, which enhances teamwork. Users find it easy to manage permissions, track changes, and collaborate with colleagues and clients, making it a valuable tool for remote work.
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“I love Box notes! They're great for remote teams, especially when working asynchronously. You can go in and make notes, and a colleague can come into the same doc later and pick up where you left off. In addition, it's great for meeting in real time, as a team can edit a single doc at the same time. Box notes are also great for recurring meetings because you can create a "never-ending" agenda that you simply continue to add onto (and refer back to when needed).”
Verified reviewer profile picture

Elan C.

Principal Brand Associate, Home Loans

“The Office online feature works well. I am able to work in real-time with colleagues and they are able to see the changes as they occur. This is very handy since I work remotely. ”
JD

Jane D.

Professor

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the collaboration tools feature

Reviewers highlight Google Workspace's collaboration tools for enabling real-time editing, file sharing, and seamless communication through Google Docs, Sheets, and Slides. They appreciate the integration with Google Chat and Meet, which facilitates remote teamwork. Users find it easy to manage permissions, track changes, and collaborate with team members across different locations.

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“Real-time collaboration in Google Docs and Sheets was a game-changer, allowing for instant feedback and edits. It helped my team stay on the same page during design iterations and project planning.”
MP

Matteo P.

Graphic Designer

“The collaboration works smoothly whenever we need to work on a group document or update a process hosted in a document on the cloud. I know that others will see my updates in real-time or be able to check the Version History to see my changes.”
AJ

Adam J.

Customer Support Team Lead

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,482)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the collaboration tools feature

Users find Google Drive's collaboration tools valuable for real-time document editing, file sharing, and version control. They appreciate the integration with Google Docs, Sheets, and Slides, which enhances teamwork and productivity. Reviewers note the ease of sharing files and folders, making it simple to collaborate with colleagues and clients remotely.

See related user reviews

“Collaboration tools have also made Google Drive a more flexible and accessible tool for me. With collaboration tools, I can work with my colleagues and team members regardless of our location or time zone. This is particularly important for me, as I frequently work remotely or with colleagues who are based in different regions of the world.”
OG

Ochirukh G.

Software Engineer Developer

“Being able to work together on the same file or projects without physically being together, is great. These tools are more useful especially nowadays with the pandemic. Any changes and edits with suggestions are instantly accessed by anyone among the team members and can have access and ability to suggest, make changes too. These tools make the whole team stay updated and on the same page as if they are in the same office or in their usual workplace.”
FB

Fidele B.

Editorial Assistant

Starting price
7per user /
per month
Pros and Cons based on 28,420 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the collaboration tools feature

Users report that Confluence's collaboration tools facilitate real-time document editing, version control, and integration with other tools like Jira and Slack. They appreciate the ability to leave comments, share files, and manage permissions. Reviewers find it helpful for team collaboration, especially for documenting processes and sharing knowledge across teams.

See related user reviews

“Very good tool for collaboration as the admin can set the rights of users who can have the same options to edit and share as the admin. Multiple people can update documents in real time. Notifications of edits and updates are delivered automatically via email. etc”
RM

Runako M.

Operations

“With Confluence, collaboration is taken to a new level. It is quite simple to make changes to documents together without having to circulate numerous versions of the same thing. Confluence is significantly enhanced by the sheer amount of web tools that it may be integrated with in order to provide diagramming and productivity.”
SS

Santanu S.

Insights Innovator

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Secure Data Storage
Document Storage4.3

User insights about the collaboration tools feature

Reviewers appreciate monday.com's collaboration tools for enabling team communication, task management, and real-time updates. They find it easy to share files, tag colleagues, and integrate with other apps like Slack and Google Docs. Users highlight the platform's ability to streamline project management and improve team coordination, especially for remote work.
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“The ability to see and review my teams work alongside mine and also tag them in the work and also store separate files for the various tasks in one place for the whole team to see is ideal ”
EN

Emma N.

Incident Management and Resilience specialist

“It allows teams to work on projects simultaneously, while keeping each other updated of their project status. You can share images and documents, and tag people to respond to things.”
Verified reviewer profile picture

Molly N.

Digital Designer and Social Media Coordinator

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,425)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the collaboration tools feature

Reviewers appreciate iCloud's collaboration tools for enabling real-time document editing and file sharing across Apple devices. They find it useful for teamwork and staying organized, though some note it lacks the advanced features of Google Workspace. Users highlight the ease of use and integration with apps like Pages, Numbers, and Keynote.
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“With iCloud, users can collaborate on documents in real-time, enabling immediate visibility of changes made by team members. This facilitates teamwork and ensures that all team members are up-to-date with the latest information.”
Verified reviewer profile picture

Martin N.

Intern Engineer

“Tools provided by iCloud make it easier to work together and to stay on the same track among the team members and to conduct usual operations even in distance. However, iCloud tools are basic compared to OneDrive and Google Drive. Productivity apps in iCloud lack some useful features and sophisticated tools found in Google Drive.”
FB

Fidele B.

Editorial Assistant

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,934 verified reviews
Verified reviewer profile picture

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details

Other Top Rated Document Management Software with Collaboration Tools in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Microsoft OneNote logo

Collaboration and file management

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value encryption, multi-factor authentication, and detailed access control for protecting sensitive data and ensuring compliance with regulations. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the ability to organize, store, and access documents efficiently, with features like version control, folder organization, and integration with other tools. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers highlight the ease of sharing files with customizable permissions, real-time collaboration, and security features, making teamwork more efficient. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access crucial for productivity, allowing them to view, edit, and share documents from any device, ensuring flexibility and convenience. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular access controls for managing who can view, edit, or share files, enhancing security and compliance. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users appreciate electronic signature functionality for its convenience, security, and efficiency in obtaining legally binding signatures remotely. 84% of reviewers rated this feature as important or highly important.