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Top Rated Meeting Software with User Profiles in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

User profiles help identify and verify participants, manage roles and permissions, and customize user details. They enhance communication by displaying relevant information, ensuring the right people attend meetings, and streamlining user management. Our reviewers in meeting software rated this feature as important.

5 Best Meeting Software with User Profiles

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
learn more
Webex Suite logo
4.4
(7.3K)
25
per user/per month
learn more
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more

See other top Meeting products with user profiles

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Meeting software category. They also needed to have sufficient reviews about user profiles, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for user profiles, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Video Conferencing4.3
Screen Sharing4.3

User insights about the user profiles feature

Reviewers appreciate Workplace from Meta's user profiles for their customization options and similarity to Facebook profiles. They find it helpful for identifying colleagues, verifying authenticity, and displaying job titles. Users report that the profiles improve collaboration and communication within the organization, though some feel they are not very useful for discovering new people at the company.
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“Improves identification: User profiles provide a clear way for employees to identify each other and to learn more about their colleagues, improving collaboration and communication.”
yb

yassine b.

drob

“Its something amazing lets you create your profile same as Facebook and adding your favorite Picture and brief about yourself and your Bio ”
Verified reviewer profile picture

Mohamed E.

Compliance Analyst

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews
Verified reviewer profile picture

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Video Conferencing4.6
Screen Sharing4.5

User insights about the user profiles feature

Reviewers find Webex Suite's user profiles helpful for identifying participants in meetings and establishing user identity. They appreciate the simplicity and basic functionality of the profiles, though some users feel there is limited customization. Users also value the ability to join meetings as guests without needing a profile.

See related user reviews

“If you're connecting with you're work email, automatically It takes your initials as your image and It shows your name to other participants. If you feel like to, you can upload a picture of you to be shared in the conference instead of your video.”
PC

Patricia C.

Sales Consultant

“if you an admin its amazing and full of details you have admin web page you can manage easily , but if you end user or you have an invite , no need to make a user on webex you can easy get into the meeting by your name and email , and sign in as a guest . ”
MA

Musab A.

System Administrator

Starting price
25per user /
per month
learn more
Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Video Conferencing4.6
Screen Sharing4.5

User insights about the user profiles feature

Users report that Microsoft Teams' user profiles help with identifying colleagues and understanding their roles within the organization. They appreciate the ease of updating and managing profiles, as well as the integration with Active Directory. However, some users feel that the profiles are not very detailed and are not frequently used in smaller organizations.
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“I like this feature as I am part of a large organisation and Microsoft Teams is one of our main applications for communication whilst the majority of staff are now working from home. The user profiles is an important feature because I cannot remember everyone and it helps me to find the person that I am looking for. It's simple and displays all the useful information that we need. Very smooth when opening and never had any issues with it.”
CM

Caitlin M.

Key Account Executive

“I like the user profile in Microsoft Teams that it can contain important information about the user, such as the products the user is working on, the user's interests or areas of expertise, and where the user is in the organization”
Verified reviewer profile picture

Ali S.

Freelancer

Starting price
4per user /
per month
learn more
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Video Conferencing4.6
Screen Sharing4.6

User insights about the user profiles feature

Users appreciate the ease of creating and managing user profiles in GoTo Meeting. They find it helpful for identifying participants and maintaining security. Reviewers also like the ability to store past meetings and the unobtrusive nature of the profiles, though some wish for more customization options.

See related user reviews

“I love that you are able to create a profile and store past meetings.”
CR

Christian R.

Remodel Associate

“I wish there was more options to customize your user profile.”
VS

Victoria S.

Paralegal

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Video Conferencing4.7
Screen Sharing4.7

User insights about the user profiles feature

Reviewers indicate that Zoom Workplace's user profiles are useful for personalization and easy identification of participants during meetings. They appreciate the ability to customize profiles with names and pictures, though some feel the profiles are not essential for videoconferencing. Users also value the integration with Active Directory and the ability to manage user roles and permissions.

See related user reviews

“User profiles makes it for you to access more features . And if your organisation has a user profile, then, others in your organisation will not need individual profiles. User profiles also helps with identification and verification process and this way eliminate possible uninvited intruders from a private meeting.”
AU

Alwina U.

Administrative Officer

“Based on a User profile certain features are enabled or not, allowing admins to have more control over a Zoom meeting. Users can add their picture, name and other info. Zoom can be integrated with Active Directory as well.”
ZE

Ziad E.

IT Director

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,520 verified reviews

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Other Top Rated Meeting Software with User Profiles in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Bitrix24 logo
Category Leaders

All in one business management workspace

learn more
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
LiveWebinar logo
Category Leaders

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
Othership logo

Flexible working platform

learn more
Meeting software that works the way you want!

Book and invite others from your phone, calendar, browser or entry tablet.

Whatever your way of working, a meeting room is just one click away.

Read more about Othership

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
Remo logo

Live online events platform

learn more
Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

Read more about Remo

Users also considered
BrainCert logo

Enterprise LMS and Training Software Solution

learn more
For organizations looking for a better way to collaborate virtually, we have our WebRTC based meeting rooms on offer. BrainCert’s meeting room is powered by WebRTC and HTML5 technology and optimized for almost any device - be it Mobile, Web or Tablet - BrainCert has you covered!

Read more about BrainCert

Users also considered
MiVoice Business Solution logo

AI-powered communications solutions for all industries

learn more
MiVoice Business delivers a full communications solution with business phone features, chat and video messaging, audio and video conferencing, collaboration, and AI-integrated contact center capabilities that enables faster and more effective communications.

Read more about MiVoice Business Solution

Users also considered
LoopUp logo

Premium remote meeting solution

learn more
LoopUp is a premium remote meetings solution for better, more productive conference calls. By combining audio reliability with a simple user experience and powerful collaboration features, LoopUp provides a world-class conferencing solution that your users and guests will love.

Read more about LoopUp

Users also considered
Bizzabo logo

Event booking and management solution

learn more
Bizzabo is an all-in-one event management platform designed to elevate B2B conferences and events. The event experience platform provides a comprehensive solution for event professionals to plan, promote, and produce complex event programs. The platform features a range of capabilities to streamline the event lifecycle. Organizers can leverage dynamic registration, multi-track agendas, and a branded mobile app to personalize the attendee journey.

Read more about Bizzabo

Users also considered
deskbird logo

Workplace management solution

learn more
Rooms by deskbird is a smart and intuitive room booking solution that maximizes meeting space efficiency while eliminating common pain points like double bookings and no-shows—no training needed and 100% GDPR compliant.

Read more about deskbird

Users also considered
ConexED logo

All-In-One Virtual Student Succes Platform

learn more
ConexEd is a cloud-based platform for virtual student services, instruction, and reporting. It provides ADA and FERPA-compliant software for scheduling, meeting, messaging, collaborating, and reporting. Now, campus departments can connect students to the right help at the right time on any device.

Read more about ConexED

Users also considered
Amazon Chime logo
Category Leaders

Online meeting & video conferencing solution

learn more
Amazon Chime is an online meeting solution designed to streamline the process of organizing & conducting voice calls, video calls & conferences, and more

Read more about Amazon Chime

Users also considered
Pexip Connect logo

All-in-one solution for seamlessly joining meeting rooms

learn more
Seamlessly join Microsoft Teams or Google Meet meetings from your favorite meeting rooms with the touch of a button!

Read more about Pexip Connect

Users also considered
Upvio logo

Remote vitals in 30 seconds from a camera.

learn more

Vitals AI turns a 30-second camera face scan into 20+ vital and risk markers, with template-based scans, secure link sharing, and enterprise-ready deployment.

Read more about Upvio

Users also considered
StarLeaf logo

The human connection at work

learn more
StarLeaf brings together today’s essential communication tools in one intuitive app that’s consistent across mobile devices, desktops and meeting rooms, It's a cleaner alternative to more complex and frustrating business tools.

Read more about StarLeaf

Users also considered
iotum logo

Augment your offering by adding cloud-based voice & video

learn more
The iotum platform is built to be easily white-labeled and integrated into your existing offering or website to optimize your user experience. Engage with your audience in real-time, on any platform, from anywhere, through the addition of video, voice, messaging and streaming with iotum’s API & SDK!

Read more about iotum

Users also considered
Appspace logo

Workplace platform

learn more
Appspace is a workplace platform designed to help businesses keep employees engaged and connected. Created for the modern workplace, the platform provides features such as digital signage, space reservation, visitor management, and more.

Read more about Appspace

Users also considered

Key features for Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers appreciate the ability to conduct webinars, meetings, and discussions with features like breakout rooms, screen sharing, background change, and real-time communication for effective collaboration. 91% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users highlight the ease of presenting and collaborating on documents, allowing real-time edits and discussions, enhancing meeting efficiency and communication. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers value the scheduling, calendar integration, participant control, and agenda management features that help organize and streamline meetings effectively. 90% of reviewers rated this feature as important or highly important.
  • HD Audio/Video: Users enjoy clear, high-quality audio and video, which enhances communication, engagement, and overall meeting experience, especially during presentations and remote teaching. 87% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find the ability to join meetings, share files, and stay connected on the go through mobile devices convenient and essential for remote and flexible work. 87% of reviewers rated this feature as important or highly important.
  • File Sharing: Users appreciate the seamless sharing of documents, real-time collaboration, and secure access controls, which facilitate efficient teamwork and project management. 85% of reviewers rated this feature as important or highly important.