Almabase Pricing, Features, Reviews & Alternatives

Almabase

World's most loved alumni management software.

4.67/5 (84 reviews)

Almabase overview

What is Almabase?

Traditionally most alumni engaged with the institution at events, but that has changed with the evolution of social media. Young alumni want to engage with their alma mater digitally and institutions have to respond by meeting them where they are.

Navigating the social media and digital engagement landscape with its innumerable possibilities is complex, especially for small shops with limited resources. Almabase provides a systematic approach to growing alumni participation efficiently and sustainably over years.

You can manage your events, email marketing, online alumni directory, alumni map, job board, mentoring program, all using Almabase's integrated software. Almabase automatically tracks every alum's engagement (Facebook, email, volunteering, gifts, events) and gives you the insight you need to drive your program forward.
almabase.com

Pricing

Starting from
$5500/year
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Canada, United Kingdom

Supported languages

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Almabase screenshot: A single platform to engage all your alumniWhy Almabase?Almabase screenshot: The mentorship platform personalized for every user.Almabase screenshot: Alumni can network with each other using the online directoryAlmabase screenshot: See exactly where your alumni are on a world map

Almabase user reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.6
  4.8
Tyson C.

Great features, easy to use, fair price

Used daily for less than 6 months
Reviewed 2020-10-12
Review Source: Capterra

The alumni community platform provided by Almabase is helping us connect with alumni who have fallen off our radar. The system facilitates the communication of alumni with one another and encourages alumni to invite their classmates to join the system. Our alumni are able to update their information on the community profile page and then Almabase integrates with our CRM (Raiser's Edge NXT) to update our local alumni records. It has been a wonderful partnership so far and I look forward to seeing where the next several years leads us as we continue to develop this partnership.

Pros
Almabase is a very intuitive platform for alumni community management. The system is easy to use no matter whether you are an end-user or a platform administrator. Creating content pages, events, campaigns, and job postings is a snap as the system leads you through providing the details you need to complete each task. As a former webmaster, I appreciate the ability to go into the code view for content pages so that I can manipulate pages to display according to my personal preferences.

Cons
There is very little to dislike. Being pickey, I can say that the back-end of the platform does not always work the way I would want it to work. However, that is based on my own personal preferences for how I use the system and is not based on how the system was designed to function. For example, If I upload a spreadsheet of names and email addresses so that I can send out email communication to a group of constituents, the system will sometimes overwrite the name I associated with an uploaded email address because someone else (usually a spouse) has used that email address as their email address of record for their alumni community profile. So, Almabase will default to the name associated with the community profile instead of enforcing the name I uploaded with the spreadsheet. So...if I wanted to use the Almabase communication center feature to send a birthday greeting to Jane Doe...I would need to make sure that her spouse, John Doe, is not already using the email address I have on file for Jane as his community profile email address. If that does happen, Almabase will insert "John" into the dynamic first name field of my message instead of using "Jane" that I had associated with the email address in my spreadsheet. This platform-based setting to enforce the first name associated with an email address is my only issue but it is minor when compared with the robust features we enjoy.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Charlotte A.

Almabase Alumni Software has transformed the way we interact with alumni

Used daily for 1-2 years
Reviewed 2019-09-13
Review Source: Capterra

Overall just love it, we looked at other companies including Graduway, Almaconnect, Salesforce, Raiser's Edge, Mentor City, Alumni Channel, 360 Alumni and just so much more but we found Almabase to be the best option for the price, service, and functionality. As a small size school, we wanted an alumni network but knew that it wasn't going to have 10,000 alumni so they were able to work with us to find a pricepoint that was right for us.

Pros
I love this software because it has many great features such as a giving platform which lets you organize campaigns for donations, an alumni map so you can see how big your alumni community has grown, the alumni database/directory which is so helpful for me to write notes/keep track of job placement/address information---it also syncs with Linkedin so when alumni get new jobs i don't have to manually add it. The customer service team is so helpful, they are available by email, chat, or phone and answer my questions almost immediately or within the day. There's also a job board for us to add jobs or alumni can add it too. There's also an email system so that's helpful. They even built me a student directory so students can have a profile too which we can transition into alumni accounts.

Cons
Nothing, it works great. We've been really happy with it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Cortney C.

Necessary tool for our small alumni association; especially during COVID-19 era.

Used daily for less than 6 months
Reviewed 2021-04-12
Review Source: Capterra

Pros
Almabase has been a necessary addition to our alumni association as we seek increased engagement, especially during the COVID-19 era. The ability to bring alumni together on a platform has been ideal and allows for an "exclusive" benefit for our membership. The team, specifically [SENSITIVE CONTENT HIDDEN] have been a great help customizing the site to our needs. Our team is small and volunteer, and as someone who is tech-challenged, I was still able to "create" the site with their continued help. The giving pages, recurring donation option, event management and map are some of my favorite features that add tremendous value. Overall we look forward to using this platform as our one-stop-shop for alum and supporters of our Academy.

Cons
-The salesforece integration is not an integration at all. It only communicates basic details, like name and contact info. This was not communicated clearly during our initial conversation regarding our needs. However, the team is in the process of expanding that integration. I'll give a follow-up review once that's completed. - The mobile view is less than desirable, and an app would make this platform so much more valuable as most members are on their phones more than computers—especially when visiting the campus for events. - An e-membership card with a barcode and individual ID, that can be used in a mobile wallet would be a great addition, especially when checking in for events, purchasing items, etc. - Admin rights can be built out a bit more. - Overall the pro's outweigh the cons but will give a follow up review as we are only 5 days into the launch. 

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Virginia H.

Used to set up an alumni database for our existing and lost alumni

Used occasionally for 6-12 months
Reviewed 2018-07-16
Review Source: Capterra

It was a useful tool in having all of your alumni information in one area and offered options that we ended up not using.

Pros
The support staff was very helpful in the setup and in addressing any issues that we had. The overall building of the "base" was fairly easy.

Cons
It didn't stand out enough as unique or needed to continue the yearly contract. We ended up using our new web platform to incorporate a signup form and keep alumni up to date.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Theodore C.

This product makes my job easy!

Used weekly for 1-2 years
Reviewed 2021-01-15
Review Source: Capterra

Overall, I enjoy this platform. It allows us the opportunity to engage alumni inside of the area and in states and regions outside of the DC Metro area. [SENSITIVE CONTENT HIDDEN] is a guru when it comes to customer service and he makes everyone's day a bit easier when he's involved.

Pros
I really enjoy the communities feature on the platform and the fact that it is customizable to the needs of the client. We opt for a lot of mentorship and this platform makes that easy.

Cons
There isn't much to dislike about the feature. Sometimes I can forget how to do things, but that's more of a personal issue

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Almabase pricing

Starting from
$5500/year
Pricing options
Free trial
Subscription
View Pricing Plans

Almabase evaluates your needs and goals and recommends the best package.

Almabase features

API
Activity Dashboard
Alerts/Notifications
Communication Management
Content Management
Data Import/Export
Reporting & Statistics
Reporting/Analytics
Self Service Portal
Third Party Integrations

Assessment Management (258 other apps)
Asynchronous Learning (177 other apps)
Attendance Tracking (192 other apps)
Blended Learning (198 other apps)
Course Authoring (177 other apps)
Course Management (186 other apps)
Learning Management (265 other apps)
Progress Reports (206 other apps)
Progress Tracking (192 other apps)
Tests/Assessments (205 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Almabase

Key features of Almabase

  • Full fledged website
  • Free setup, hosting, maintenance and support
  • Mobile compatible/responsive design
  • Alumni Directory, profiles and Map search
  • Automatically updates database from Facebook/Linkedin
  • Alumni News and updates
  • Alumni Event Management Tools
  • Donations Platform
  • Payment gateway intergration
  • Automated birthday/anniversary emails
  • Alumni career guidance
  • Job Portal and Placement Tool
  • Dynamic Email Groups
  • Site Launch in 14 days
  • CRM Integration
  • Content Management
  • Customizable Branding
  • Data Import
  • Data Export into other CRMs
  • Email Analytics
  • Location Tracking
  • Newsletter Management
  • Reporting and Statistics
  • Dynamic Search based on multiple filters
  • Role Management
  • Website Management
  • Widgets
  • User Management
  • Mentorship Module
  • Search Functionality
  • Dynamic Maps
  • Email integration
  • Real Time Analytics
  • Search Functionality
View All Features

Benefits

- Ability for alumni to connect with each other (online alumni directory)

- Event ticketing and RSVP management

- Email marketing - email all or a segment of your alumni with a targeted message

- Mentoring platform for alumni and students to connect, build a relationship and benefit.

- Online giving pages

- Reporting - Reporting on all the engagement activity

- Job board - Alumni and students can exchange job and internship opportunities with the community.