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Top Rated School Management Software with Billing & Invoicing in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Billing and invoicing streamline tuition management, automate fee calculation, and support bulk billing. They facilitate timely payments, reduce administrative workload, and provide easy access to financial records for both parents and administrators. Our reviewers in school management software rated this feature as highly important.

3 Best School Management Software with Billing & Invoicing

  • Procare Solutions
  • Lillio - Highest rated for billing & invoicing
  • brightwheel

See other top School Management products with billing & invoicing

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the school management software category. They also needed to have sufficient reviews about billing & invoicing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for billing & invoicing based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Procare Solutions logo
4.6
(2.7K)
learn more

User insights about the billing & invoicing feature

Reviewers indicate that Procare Solutions' billing and invoicing capabilities are user-friendly and efficient. They appreciate the ease of setting up recurring invoices, automatic billing, and the ability to customize and modify charges. Users find it convenient for managing tuition, generating reports, and sending invoices to parents. They also value the integration with payment methods like ACH and credit cards. However, some users note that setting up the system can be tricky and that there is room for improvement in adjusting balances and editing recurring payments.
“The ease of setting recurring invoices and not having to spend time every billing period processing them. I also have auto-pay set on all of my accounts so I don't have to worry about parents forgetting to submit payment on time. ”
MV

Mallorie V.

Owner and Operator

“We used to have a good chunk of parents who paid by check. Now, almost all of them set up a payment method in Procare. Invoicing is quick and easy, and the fact that they can pull their own statements saves us so much time!”
EH

Erica H.

Director

School Management key features coverage

Procare Solutions offers 6 out of the 6 key features for School Management software identified by reviewers:

Student Management4.5
Electronic Payments4.5
Financial Management4.1
Attendance Tracking4.6
Records Management4.4
Student Information/Records4.6

Pros and cons based on 2,749 verified reviews

67% of users rated Procare Solutions 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,749 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive attendance tracking

Streamlined childcare management

Efficient center management

Responsive support services

Enhanced parent communication

Cons:

Complex account management

Inconsistent desktop and cloud integration

Frequent technical issues

Long wait times for phone support

High costs and hidden fees

See pros and cons details

Pricing

Free version:Not available|Free trial:Not available

Prices may vary depending on the number of users and features.

Lillio logo
4.6
(3.6K)
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User insights about the billing & invoicing feature

Reviewers appreciate Lillio's billing and invoicing capabilities for their ease of use and convenience. They find it simple to view current bills and past invoices, set up automatic payments, and receive payment reminders. Users report that the system allows for quick and secure transactions, and it is helpful for tracking expenses and income. However, some users mention that it lacks certain functionalities, such as the ability to modify invoices or add credits, and others find the daily reminders annoying.
“The billing and invoicing component makes seeing and paying bills very easy. It also is incredibly helpful to have the invoices immediately available for reimbursement with my DCFSA.”
JM

Joshua M.

Accounting Manager

“Billing and invoice is done fast and securely through app and gives childcare providers exact expense and income amounts ”
ET

Eathan T.

Owner

School Management key features coverage

Lillio offers 6 out of the 6 key features for School Management software identified by reviewers:

Student Management4.4
Electronic Payments4.7
Financial Management4.6
Attendance Tracking4.6
Records Management4.2
Student Information/Records4.6

Pros and cons based on 3,623 verified reviews

66% of users rated Lillio 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,623 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Photos and updates

Real-time child updates

Tracking child progress

Comprehensive daycare updates

Real-time child monitoring

Cons:

Issues with picture zooming

Slow loading speed

Low picture quality

Inconsistent email notifications

Limited video handling

See pros and cons details

Pricing

Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

brightwheel logo
4.7
(3.2K)
learn more

User insights about the billing & invoicing feature

Users report that brightwheel's billing and invoicing capabilities are convenient and time-saving. They highlight the ease of setting up recurring payments, tracking bills, and making payments through the app. Reviewers appreciate the automated reminders for due payments and the ability to customize billing plans. They find it helpful for keeping parents informed of their balances and for tracking records for tax purposes. However, some users mention that the system does not alert parents about bills and that combining billing per family would be preferred.
“There are not enough stars for this feature! In the past I used an excel spread sheet and workbook. Billing monthly tuition was a laborious process! Calculations were made for one client at a time! I completed May billing for 64 clients in approximately 20 minutes. It could have been even quicker if our center had recurring monthly charges.”
MH

Marcia H.

director

“I love the recurring invoice feature! I also love the freedom to customize things exactly how I want them. I love that parents are automatically emailed about upcoming invoices and that there is an affordable way for them to pay through the app!”
SH

Staci H.

Director

School Management key features coverage

brightwheel offers 6 out of the 6 key features for School Management software identified by reviewers:

Student Management4.7
Electronic Payments4.7
Financial Management4.5
Attendance Tracking4.7
Records Management4.4
Student Information/Records4.6

Pros and cons based on 3,254 verified reviews

71% of users rated brightwheel 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,254 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time family updates

Streamlined daycare operations

Enhanced parent engagement

Efficient paperless operations

Effective communication tool

Cons:

Frequent glitches and crashes

Slow performance

Complicated account transactions

Inefficient messaging system

Cumbersome sign-in process

See pros and cons details

Pricing

Free version:Not available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated School Management Software with Billing & Invoicing in 2026

brightwheel logo

Childcare center, daycare, and preschool management software

learn more
Room ratios, student monitoring, incident reports, messages + reminders + alerts, learning assessments, observation documentation, phone support, free trainings

Read more about brightwheel

Users also considered
Lillio logo

Child care app for center management & parent communication

learn more
Lillio is a cloud-based solution for parent communication, digital daily reports generation, and educational documentation in daycare, child care and preschool classrooms.

Read more about Lillio

Users also considered
Procare Solutions logo

All-in-one child care management software trusted by 40,000+

learn more
All-in-one child care management software trusted by 40,000+ daycares, preschools, and youth programs to streamline operations.

Read more about Procare Solutions

Users also considered
Gradelink logo
Category Leaders

Internet-based school administration software

learn more
NEW: See our redesigned parent and student portals!

Gradelink is an easy-to-use student information system to help your private school save time, improve enrollment, and fulfill its mission.

Read more about Gradelink

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Meritto logo

Purpose-built to grow your enrollments

learn more
From higher education institutions and K-12 schools to EdTech platforms, online degree programmes, study abroad consultants, coaching centres, and vocational training institutes, Meritto caters all.

Read more about Meritto

Users also considered
Alma SIS logo
Category Leaders

Empower progress. Spark potential.

learn more
Alma SIS simplifies school management with intuitive tools for attendance, grading, compliance, and communication. Automated workflows reduce administrative burdens, while real-time insights improve decision-making. Scalable for districts and schools of any size, ensuring seamless operations.

Read more about Alma SIS

Users also considered
iClassPro logo

Class management platform for sports or recreation centers

learn more
iClassPro is a cloud-based class management software designed to help activity centers manage administrative operations such as attendance tracking, class scheduling, billing, and more. Key features include key performance indicator (KPI) monitoring, self-service portal, and skill assessment.

Read more about iClassPro

Users also considered
Sawyer logo
Category Leaders

Class management software for kids activity providers

learn more
Sawyer is powerful after school management software built by and for providers of children's after school programs. Our elegant, all-in-one interface includes online registration and payment processing, instant communication with parents, and powerful scheduling tools for students and staff!

Read more about Sawyer

Users also considered
Tuition Express logo

Most used integrated payment processing system in child care

learn more
Procare’s Tuition Express automates child care tuition collection, enabling contactless payments—EFT, online or completely automated. With low fees, numerous payment options and live customer support, Tuition Express is the child care industry's most recommended integrated payment processing system.

Read more about Tuition Express

Users also considered
KINDERPEDIA logo

Cloud and mobile-based childcare and school software

learn more
Kinderpedia is a software that empowers teachers and managers with the tools to create a fully functional virtual school. They can mark attendance, host online classes, grade the students, and more.

Read more about KINDERPEDIA

Users also considered
Classe365 logo
Category Leaders

Student management software for education institutions

learn more
Classe365 is a student management system for education institutions, combining student information system (SIS), CRM & learning management system (LMS) features

Read more about Classe365

Users also considered
TUIO logo

Cloud-based school and childcare management system

learn more
TUIO’s all-in-one school management platform automates billing, enrollment, and student information management. Save 10+ hours a week with real-time communications and financial reporting.

Automate your school’s operations with TUIO.

Read more about TUIO

Users also considered
Classter logo
Category Leaders

All-in-one SIS, SMS & LMS Platform

learn more
Classter is the ultimate all-in-one school management platform.

Classter centralizes everything from student info and academics to communication and finances, making school life simpler for everyone.

Read more about Classter

Users also considered
MyStudentsProgress.com logo

All-in-one school administration for K-12 private schools

learn more
MSP is a K-12 private school management solution providing

Read more about MyStudentsProgress.com

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Jumbula logo

Online Registration Management Software for Classes & Camps

learn more
Jumbula streamlines after-school programs with online enrollment, automated registration, integrated payments, and real-time reports. Manage rosters, staff, waitlists, and parent communication in one dashboard to cut admin time and improve families’ experience.

Read more about Jumbula

Users also considered
CollegeOne Suite logo
Category Leaders

EVERYTHING YOUR SCHOOL NEEDS IN ONE PLACE

learn more
This powerful software unify academic, administrative, teaching, finance, accounting, billing, online payments, online learning, and much more that will help you to eliminate unnecessary duplication of work and reduce costly mistakes.

Read more about CollegeOne Suite

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Parent logo

It’s time for Parent an All-in-one childcare platform

learn more
Simplify childcare with Parent: in-app payments, messaging, planning & more. All in one easy app that saves time and boosts family engagement.

Read more about Parent

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DreamClass logo
Category Leaders

The Modern System for K12 Schools

learn more
DreamClass is a cloud-based class management system for educational organizations including K12 schools, colleges, sports academies, music schools, and dance studios. The platform offers tools for managing programs, students, admissions, teachers, attendance, grading, assessments, and more.

Read more about DreamClass

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DreamApply logo

Student applications and admission management system.

learn more
DreamApply has proven to improve the efficiency of your processes and increase conversion rates, allowing you to meet your strategic targets. We are powering over 300 education institutions in 40 countries worldwide that are processing over 500,000 student applications annually.

Read more about DreamApply

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Xplor Education logo

Cloud-based tool for child care and early learning centers.

learn more
Xplor Education streamlines childcare operations with digital tools for admin, billing, attendance, and parent communication—trusted by centers across Australia.

Read more about Xplor Education

Users also considered
Skyward Student Management Suite logo
Category Leaders

Software for managing school operations, students, and staff

learn more
Skyward’s Student Management Suite is a student information system that helps schools manage curriculum, student records, grades, attendance, reporting, and more. The platform stores student data in a centralized repository, so multiple users can access the information simultaneously

Read more about Skyward Student Management Suite

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Q10 logo

Software Académico Integral

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Q10 integra en una sola plataforma la gestión académica, administrativa y educación virtual de instituciones educativas: matrículas, horarios, notas, cartera, facturación electrónica y CRM institucional. 100% en la nube.

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Users also considered
Illumine logo

Childcare application for end-to-end digitizing & operations

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Illumine is a cloud-based childcare management software designed to streamline daily operations, boost admissions, and enhance parent communication. With tools for billing, attendance, assessments, and staff management, it empowers preschools and daycares worldwide to operate efficiently.

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Users also considered
PraxiSchool logo

Do It Live! Do It Once! Do It Praxi!

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PraxiSchool is a cloud-based school management software that allows schools to quickly and easily manage all aspects of school administration, teaching, accounting, parent portal and more in a practical environment designed by school administrators.

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Users also considered
Teach n Go logo
Category Leaders

Modern School Management Software

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Teach 'n Go is a modern, intuitive, powerful school management system for learning centres and education businesses. It is designed to help educational institutions of all sizes manage scheduling, attendance, billing and payments, student data and much more.

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Users also considered

Key features for School Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Student Management: Reviewers value the ability to track and manage student information including attendance, personal details, academic progress, and communication with parents. 96% of reviewers rated this feature as important or highly important.
  • Electronic Payments: Users appreciate the convenience of collecting payments, generating invoices, and sending reminders, with automated options for recurring payments and various payment methods. 95% of reviewers rated this feature as important or highly important.
  • Financial Management: Reviewers highlight efficient billing, automated reminders, and comprehensive financial tracking, aiding in timely collections and detailed financial reporting. 94% of reviewers rated this feature as important or highly important.
  • Attendance Tracking: Users find attendance tracking essential for maintaining accurate records, monitoring student presence, and meeting state or program requirements, with real-time updates and reporting features. 94% of reviewers rated this feature as important or highly important.
  • Records Management: Reviewers appreciate the ease of accessing, updating, and organizing student records digitally, enhancing efficiency and ensuring secure data storage for various administrative needs. 93% of reviewers rated this feature as important or highly important.
  • Student Information/Records: Users value having comprehensive student data easily accessible, including health records, academic progress, and contact information, facilitating better communication and informed decision-making. 93% of reviewers rated this feature as important or highly important.