Rydoo Pricing, Features, Reviews & Comparison of Alternatives

Rydoo

Business travel booking & expenses management platform

4.42/5 (178 reviews)

Rydoo overview

What is Rydoo?

Rydoo is a leading corporate business travel and expense solution that automates and streamlines processes for high-growth companies and enterprises. At Rydoo we save you a lifetime. We free companies and their employees from travel and expense friction. From searching flights and hotels, booking a seat on a train or expensing a cab from the airport. Our end-to-end solution covers your whole journey. Period.

Thousands of companies including Deloitte, Pernod Ricard and Henkel use Rydoo to reduce time and costs significantly. Headquartered in Belgium, Rydoo has offices in Amsterdam, London, New York and São Paulo and customers across 62 countries.
www.rydoo.com

Pricing

Starting from
$5/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 7 other markets, Europe, Germany, India, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Dutch, French, German, Italian, Portuguese, Spanish
Rydoo screenshotRydoo - Changing the way we workRydoo screenshotRydoo screenshotRydoo screenshotRydoo screenshotSnap and Manage Expenses Anywhere in Real-TimeChanging the way we work

Rydoo reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.2
  4.4
  4.4
Phillip Ingram

Making Expense Reports A Breeze

Reviewed 2016-03-08
Review Source: GetApp

I'm in the entertainment industry as well as I have a business that I run from home. I need to differentiate the different parts of my life and make the reporting of my expenses easy for my accountant. I travel around the world performing and so there's various expenses, or write-offs, that I need to keep track of. I was using another company for a few years and they're going out of business. I searched for a company that could handle my expenses the way that I was already used to. In my search, I found Xpenditure. They have literally made 'expense reporting a breeze'. Even in my trial period, I needed some help in setting up my different expense reports and the customer service is GREAT!. I was a POTENTIAL customer, and the customer service treated me as if I was already a customer. Once I was helped with my setup, I haven't looked back. I've already recommended Xpenditure to some of my colleagues and will continue to do so. They have a customer for life.

Pros
As I mentioned in the review section, the customer support is phenomenal. In my trial period, I was treated like a customer that had already been with the company for a while. That's very attractive to potential customers. Also the ease of use, the mobile apps they have, so you can report your expenses on the go. If you need different types of expense reports, such as I do, they can accommodate that with no problems. Also, in traveling around the world they have a dropdown box for the different types of currency that you're using in a particular company. The pricing is very reasonable and you get a lot of bang for your bucks. Whether you're a big company or a self-employed person, it doesn't matter, they can accommodate your needs. I would say that they're a company that definitely over delivers but is very unassuming. I'd never heard of them until I did a search. I read a little bit about them, while I was checking out other companies, and Xpenditure won! Xpenditure treats people the way they want to be treated!

Cons
At this point, I'm in my third month and I currently don't have any complaints. If I need any help, I contact customer support and they help me. No cons!

Rating breakdown

Value for money
Ease of use
Customer support

Minimize review

Marsha Putman

Next Steps with Rydoo

Used daily for 2+ years
Reviewed 2019-03-19
Review Source: Capterra

It has taken 2 years to fully integrate Rydoo at our Organization due to Smart Phone challenged users. Now that all employees are using the platform, it runs very well. Those who utilize Apps especially love the platform.

Pros
The App is extremely easy to use. If you can use an App, you can easily migrate to using this software. The travel features are a great upgrade. Because the receipts are in the cloud, you can quickly run reports for tax/audit purposes providing ample evidence for auditors.

Cons
File maintenance is cumbersome for users with accounting and controller privileges. You can contact Support but you really should be able to do on your own.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Juhani Polkko

Caution for fraudulent cancellation policy

Used monthly for 1-2 years
Reviewed 2020-02-12
Review Source: Capterra

Pros
I tried to use Rydoo and its predecessor Xpenditure a long time for handling the company receipts. I never got it to work very well, and moved to another system. The cancellation procedure was awful, and I believe it tells a lot about Rydoo's company culture and practices.

Cons
What made the experience exceptionally bad, was that their cancellation procedure easily tricks you to to put the account into a "read-only" mode, instead of deleting it all together. Even though you get a confirmation on the screen, they don't send the confirmation by email, and will charge additional amount for the "read-only" mode. This charge is not described in a contract or terms and conditions. Their customer service or even the top management did not want to hear my complaints, and customer service rep was, in a word, impolite in their communications. Because of this, I was forced to dispute the charge with my credit card company, and I felt that I need to write this review to warn others who are considering their services.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

Minimize review

Shaluu Beadi

OMG THIS IS THE BEST THING EVER

Used daily for less than 6 months
Reviewed 2016-11-30
Review Source: GetApp

I was so tired of working with bills and excel sheets. I cant explain how much time is wasted every single day doing this crap. After all, time = money right? Then I found this gem. I contacted Charlotte on the website and asked a whole buncha questions and tested how the website works, and WOAH was I amazed! Its as simple as clicking a picture from your smartphone. Got a problem? Ask someone in the chat and they'll respond within 15 mins. Where else is the customer service so fast? Exactly, nowhere else. Would I recommend it to my colleagues? Oh hell yeah. Would I get subscription for year two? Definitely. This is my life long companion now. Really good job guys, kudos to you.

Pros
Easy to use Prompt Response from the staff and they are kind :) Nice UI Comes with an App that you can use to click pictures and upload Export to PDF and Excel sheet. The invoices are numbered and the pictures are attached in the PDF, this feature got me.

Cons
In the app you manually have to turn off Reimburse every time you click a picture. (I could be wrong) Cannot upload PDFs of the scanned bills from CAMSCANNER.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Steven Thurston

Easy Way to Track Expenses

Used weekly for 6-12 months
Reviewed 2016-09-23
Review Source: GetApp

I have used Xpenditure for almost year. Most of that time was at a company that used it, and the pdf expense reports were extremely convenient. Now, as a 1099 employee, it has made tracking my expenses and saving them in pdf the best possible solution to providing secondary way to confirm my expenditures. Oh by the way, the price is right too. Steven

Pros
-PDF reporting with pictures -App -Website w/expenditures graph -Price

Cons
-It does take a while for the pictures to load...not too long...but in the inpatient world of today it does take some time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Rydoo pricing

Starting from
$5/month
Pricing options
Free trial
Subscription
View Pricing Plans

From $5 per month

Rydoo features

API
Accounting Integration
Accounting Management
Automatic Notifications
Billing & Invoicing
Compliance Management
Data Import/Export
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Multi-Currency
Real Time Reporting
Reporting & Statistics
Third Party Integration

Activity Dashboard (204 other apps)
Audit Trail (125 other apps)
Customizable Reporting (157 other apps)
Real Time Data (141 other apps)
Workflow Management (139 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

GetApp Analysis

Xpenditure is an expenses management app that allows anyone with a smartphone, a tablet or simply a webcam to digitize, store and manage receipts. It was created with the freelancer and small business owner, who often don’t have time to keep track of receipts and business expenses, in mind. Xpenditure attempts to do it for you.

The benefits and features of this app include its new incorporation of miiCard’s identity protection processes.


What is Rydoo?

Xpenditure is a mobile and web based platform that transforms the outdated expense reporting process into an automated and real-time flow. Empowered by technology we make sure traveling employees manage their expenses in the fastest and smoothest way possible.

Employees can take a snap of their receipt with their mobile application and manage their expenses in real time. Once submitted, the expenses are sent to the approver in their company.

Approvers can approve, reject and manage expenses on the go within the mobile app, which significantly facilitates the process of reimbursement.


Who is Rydoo For?

Xpenditure’s features can help business owners, employees and accountants keep up with expenses, reimbursement, and taxes.

Receipt information uploaded through Xpenditure is securely stored online for seven years to satisfy U.S. Internal Revenue requirements. Different members of your company can gain permissions for any or a combination of these four administrative roles within Xpenditure: administrator, CFO, director, or personal permissions. On an ongoing basis, the admin can remove and add users and change roles.


Main Features

The web-based version of the Xpenditure expenses app comes with a dashboard that allows users to upload receipts, add expenses, and upload business cards to an account. These items will be available to administrative staff as they work to manage a business’s accounting and simply check what their off-site workers are up to.

Online you can also generate reports, edit expense details, and add accounts. Accounts can be managed under Settings > Company Settings > Users > Add Users.

On the mobile interface, you can manage permissions, create new projects, create mileage categories, approve expenses to be paid, and more. When users download the app on a mobile device, the interface reminds them to upload receipts and plug in other information.

You can scan a photo of a receipt for information to be automatically populated or enter information manually. Back at the office, administrative staff can generate payments and run reports.


Integrations

seamlessly integrates with major accounting and ERP packages including SAP, Oracle, Microsoft Dynamics, Netsuite, Xero, Quickbooks and Sage.


Pricing

After a free trial, basic users pay $5 per user per month. This covers all of the basic features of both the web and mobile apps.

However, to add groups and role permissions, to integrate with existing business software, or to build and mananage a plan of more than 15 users, businesses will be required to upgrade to the Pro version, which is available for $7 per user per month.


Bottom Line

  • Lets organizations easily store and organize receipts
  • Extracts relevant data for use in accounting procedures
  • Offers expense approval option
  • Robust, but suitable for smaller organizations
  • Easy management of multiple team members

Videos and tutorials

Additional information for Rydoo

Key features of Rydoo

  • Multi-Currency
  • Stored safely for over 10 years
  • OCR Receipt scanning
  • Easy tax reports
  • Expense reporting without paper receipts
  • Mileage Tracking
  • World Class Support
  • Expense Rules and Alerts
  • Per Diem Expenses
  • Accounting and ERP Integration
  • Mobile Approval or Rejection
  • Controlling module
  • Expense Policy Rules
  • Direct Bank Transactions Feed
  • ERP Integrations
  • API Access
  • Detection of duplicate expenses
  • Trip allocation
  • Multi-languages
  • Auto VAT Calculation
  • Cash advances
  • Manage Cash Advances
  • Fetch Credit Card Statements and Match with Expenses
  • Time tracking by Project or Client
  • Detection of duplicate expenses and other policy rules
  • Add Custom Fields to Your Expenses
  • Generate Expense Claims in Seconds
View All Features

Benefits

The full value chain
No one covers the full customer journey. Not like we do...

What we do best: Rydoo integrates all your needs with travel and expenses. From searching flights and hotels, booking a seat on a train or expensing a cab from the airport, we go with you all the way.
Late dinner with the team in Singapore? We kill the expense report reducing workload every month allowing business travelers to submit their expenses on the go in real-time.

Globally present, locally relevant:
With 10 offices around the world, Rydoo serves more than 3,000 enterprises in more than 60 countries. As a true global company, we understand the complexity of all local regulations and can cater to each country individually.
From complex German per diems, HMRC mileage rules, Spanish paperless certifications... Rydoo helps you be compliant wherever you operate.

Automated controls to save you time:
Rydoo integrates all your travel and expense policies automating control and saving your approvers and finance team's time. All bookings and expenses are checked against the activated policies and non-compliant receipts are highlighted throughout the funnel. No more manual checks or faulty expenses.Book flights, hotels from a gigantic inventory, trains, cabs and whatever in between.