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Top Rated Human Resources Software with W-2 Preparation in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

W-2 preparation streamlines year-end tax reporting by automating form generation, ensuring compliance with legal requirements, and facilitating easy distribution to employees. It saves time, reduces errors, and provides convenient access to tax documents. Our reviewers in human resources software rated this feature as important.

10 Best Human Resources Software with W-2 Preparation

Product
User rating
Starting price
Paycor logo
4.4
(3K)
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No pricing info

visit website
Paycom logo
4.4
(1.1K)
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No pricing info

visit website
Paylocity logo
4.3
(1.6K)
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No pricing info

visit website
BambooHR logo
4.6
(3K)
10
per user/per month
visit website
Gusto logo
4.6
(4.1K)
49
other/per month
Dayforce HCM logo
4.3
(1K)
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No pricing info

Paychex Flex logo
4.2
(1.7K)
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No pricing info

ADP Workforce Now logo
4.4
(7.1K)
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No pricing info

Workday HCM logo
4.5
(1.7K)
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No pricing info

Rippling logo
4.9
(4.5K)
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No pricing info

See other top Human Resources products with w-2 preparation

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Human Resources software category. They also needed to have sufficient reviews about w-2 preparation, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for w-2 preparation, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Paycor logo

Paycor

Reviews Sentiment
 
 
 
1-2(126)
3-4(1,285)
5(1,610)
Key Features
HR Management4.2
Payroll Management4.4

User insights about the w-2 preparation feature

Reviewers highlight Paycor's W-2 preparation for its ease of use and efficiency. They appreciate the timely availability of W-2s and the ability to access and download documents online. Users find the process straightforward and value the automated preparation and distribution, which reduces administrative workload. Some mention issues with address verification, but overall, the feature is seen as reliable and convenient.

See related user reviews

“I like that Paycor's W-2 Preparation service makes it easy to accurately and quickly prepare W-2s. The service also provides helpful guidance and education on the W-2 process, making it an efficient and effective way to manage payroll and end-of-year tax requirements.”
MK

Manibhushan K.

Mr

“Paycor provides instant access to W-2 forms. This has certainly eliminated having to wait for it to come in the mail and has also saved us tons of money in paper and postage. ”
TA

Terri A.

Executive Director

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 3,021 verified reviews

Reliable staff support

Efficient payroll processing

Enhanced performance improvement

Comprehensive performance tracking

Comprehensive HR management

Inefficient email notifications

Unreliable phone support

Challenging implementation process

Complex reporting features

Inconsistent clock management

See pros and cons details
Paycom logo

Paycom

Reviews Sentiment
 
 
 
1-2(58)
3-4(381)
5(703)
Key Features
HR Management4.4
Payroll Management4.5

User insights about the w-2 preparation feature

Users report that Paycom's W-2 preparation is convenient and efficient. They appreciate the ability to access and download W-2s online, avoiding the wait for mailed copies. Reviewers find the process straightforward, though some mention that accessing W-2s can involve multiple steps. The feature is valued for its time-saving capabilities and ease of use.

See related user reviews

“I can find my W-2 forms (as well as other tax forms) direct online in the paycom portal. It is important to have ease when finding these tax documents.”
KO

Kaleigh O.

Floater Teacher

“Paycom provides you with your W2 and they al see I store your previous years for ypu to reference back.”
KS

Kristin S.

Event set up

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,142 verified reviews

Comprehensive HR management

Efficient onboarding process

Convenient paystub management

Intuitive navigation

Robust mobile accessibility

Complex password management

Tedious login security

Slow issue resolution

Hidden costs and overbilling

Limited reporting capabilities

See pros and cons details
Paylocity logo

Paylocity

Reviews Sentiment
 
 
 
1-2(61)
3-4(705)
5(858)
Key Features
HR Management4.0
Payroll Management4.5

User insights about the w-2 preparation feature

Users report that Paylocity's W-2 preparation is fast, user-friendly, and efficient. They value the electronic access to W-2s, which eliminates the wait for mailed copies. Reviewers appreciate the automated process and the ability to download and manage tax documents easily. Some users mention the need for familiarity with the system to navigate W-2 information effectively.

See related user reviews

“When I needed my W-2 months later, I was able to find it without issues and download it to my PC. Even after my time with the employer that used Paylocity, I was still able to access my records as often as needed. ”
RR

Richard R.

COVID-19 Contact Tracer

“Very nice that it's automated and allows employees to access W2's as soon as they are available which is very fast!”
HW

Heather W.

Loan Specialist

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,624 verified reviews

Comprehensive HR management

Efficient employee tracking

Flexible customization options

Seamless integration options

Robust payroll management

Cumbersome login security

Frequent technical issues

Inadequate customer support

Challenging implementation process

Confusing user interface

See pros and cons details
BambooHR logo

BambooHR

Reviews Sentiment
 
 
 
1-2(33)
3-4(1,047)
5(2,017)
Key Features
HR Management4.6
Payroll Management4.2

User insights about the w-2 preparation feature

Reviewers appreciate BambooHR's W-2 preparation for its automation and ease of use. They find the process straightforward and time-saving, with timely and accurate document generation. Users value the electronic distribution of W-2s and the ability to access tax documents online, which reduces administrative burdens and ensures compliance with tax regulations.

See related user reviews

“W-2 Preparation feature helps simplify the process of preparing and distributing W-2 forms to employees. Here are some of the most interesting things about this feature:Automated W-2 Preparation: BambooHR automates the process of preparing W-2 forms, which saves time and reduces the risk of errors.Easy W-2 Distribution: BambooHR allows you to easily distribute W-2 forms to your employees electronically, which eliminates the need for paper forms and saves on printing and postage costs.Comprehensive W-2 Reports: BambooHR generates comprehensive W-2 reports that include all the necessary tax information for each employee, which helps ensure compliance with federal and state regulations.Customizable W-2 Settings: BambooHR's W-2 Preparation feature is customizable, so you can set up W-2 processing according to your organization's unique needs, such as tax and deduction settings, pay schedules, and more.Employee Self-Service: Employees can access their W-2 forms online through the Employee Self-Service portal, which reduces the administrative burden on HR teams.Mobile Access: BambooHR's mobile app allows employees to access their W-2 information on-the-go, which enhances convenience and flexibility.Dedicated Support: BambooHR's customer support team is dedicated to assisting with any W-2 related questions and concerns.”
ZI

Zubairu I.

Administrator

“Having BambooHR take care of W2s automates the process freeing up my time for other tasks.”
BJ

Brandon J.

Director, Business & Operations

Starting price
10per user /
per month
visit website
Pros and Cons based on 3,097 verified reviews

Comprehensive HR management

Efficient onboarding process

Centralized employee management

Intuitive user interface

Frequent product glitches

Limited payroll management

High and escalating costs

See pros and cons details
Gusto logo
Reviews Sentiment
 
 
 
1-2(114)
3-4(1,020)
5(3,033)
Key Features
HR Management4.5
Payroll Management4.6

User insights about the w-2 preparation feature

Reviewers feel that Gusto's W-2 preparation is seamless and automated, making the process simple and stress-free. They highlight the timely availability of electronic W-2s and the ease of accessing and downloading documents. Users appreciate the reduction in paperwork and the overall efficiency of the service, which saves significant time during tax season.
Verified reviewer profile picture

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“Gusto w-2 preparation has been vital for our IRS reporting and tax compliance, and it has also ensured the timely documentation of our employee earnings and tax withholdings for annual tax filings ”
Verified reviewer profile picture

Adebayo E.

DIRECTOR

“Gusto makes W-2 preparation as easy as it gets. Every employee can download their own W-2 from their individual account plus Gusto can mail a paper copy to every employee past and present. We always dreaded W-2 time of year but it is not an issue any longer. ”
LL

Lianna L.

Manager

Starting price
49other /
per month
Pros and Cons based on 4,167 verified reviews
Verified reviewer profile picture

Intuitive and clean interface

Seamless onboarding process

Comprehensive HR management

Easy navigation

Efficient payroll management

Inadequate phone support

Limited reporting capabilities

Slow issue resolution

Account management challenges

See pros and cons details
Dayforce HCM logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(525)
5(498)
Key Features
HR Management4.4
Payroll Management4.5

User insights about the w-2 preparation feature

Reviewers indicate that Dayforce HCM's W-2 preparation is accurate, timely, and easy to access. They appreciate the automated and seamless process, which includes real-time auditing and compliance features. Users find the system dependable and efficient, particularly for managing large volumes of W-2s and ensuring timely distribution to employees.

See related user reviews

“Employees want their W2's to be correct and received on time. I love that we can provide our employees with their W2's long before the deadline of 1/31 and that we can view these throughout the year for accuracy ”
AS

Amber S.

Manager, Payroll and HRIS

“We are in the Tourism Industry and have seasonal employment consequently we have over 1000 w2s to go out at the end of the Year. I could not imagine trying to do this without a platform like Dayforce”
PT

Paul T.

Accountant and Payroll Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,051 verified reviews

Comprehensive HR management

Efficient payroll management

Easy learning curve

Integrated modules

Intuitive user interface

High costs and hidden fees

Slow loading times

High cost

Slow issue resolution

Difficult implementation

See pros and cons details
Paychex Flex logo
Reviews Sentiment
 
 
 
1-2(136)
3-4(757)
5(869)
Key Features
HR Management4.1
Payroll Management4.3

User insights about the w-2 preparation feature

Reviewers appreciate Paychex Flex's W-2 preparation for its simplicity and timeliness. They find the process easy to navigate, with W-2s readily available online. Users highlight the convenience of automated preparation and distribution, which saves time and ensures accuracy. Some mention issues with address updates, but overall, the feature is seen as reliable and efficient.

See related user reviews

“W-2 are done on time and professional. They mail directly to my employees and past employees so I don't have to be the middle man. Love that my employees can go on to the self-service online and print their W-2 whenever they need it too!”
AP

Ardith P.

Owner/Manager

“We are able to get W-2's our much faster and employees can login and self service with the Paychex Flex application.”
LD

Leah D.

Office Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,762 verified reviews

Convenient pay stub access

Streamlined paycheck management

Comprehensive HR management

Remote access convenience

Efficient employee tracking

Slow performance speed

Inconsistent issue management

Complicated login process

Inefficient customer calls

Unreliable clocking system

See pros and cons details
ADP Workforce Now logo
Reviews Sentiment
 
 
 
1-2(201)
3-4(2,788)
5(4,139)
Key Features
HR Management4.3
Payroll Management4.6

User insights about the w-2 preparation feature

Reviewers indicate that ADP Workforce Now's W-2 preparation is user-friendly and efficient. They value the ability to access and download W-2s online, which simplifies tax filing. Users appreciate the timely availability of documents and the convenience of both digital and physical copies. The automatic preparation and distribution of W-2s are seen as significant time-savers.

See related user reviews

“ADP provides W-2s for your employees, which is essential for filing taxes. The forms get delivered to you directly for you to pass out to your employees. There is also an ONLINE PORTAL for your employees to view and download their W2 if needed.”
KC

Katie C.

Admin

“W-2 preparation is made easy in ADP workforce and once again allows the administrators to rest easy that these forms will be prepared without much stress on them to have to write them all out themselves. ”
RS

Renata S.

Science Teacher

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 7,128 verified reviews

Detailed paycheck insights

Efficient payroll processing

Comprehensive HR solutions

Convenient tax handling

Helpful learning resources

Frequent password changes

Multiple login problems

Slow support response

Slow website performance

High cost and hidden fees

See pros and cons details
Workday HCM logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(669)
5(1,003)
Key Features
HR Management4.5
Payroll Management4.5

User insights about the w-2 preparation feature

Reviewers find Workday HCM's W-2 preparation easy to use and efficient. They appreciate the automated generation and electronic delivery of W-2s, which simplifies tax filing. Users value the ability to access and download W-2s online, ensuring timely and accurate document availability. The feature is praised for its compliance with tax laws and user-friendly interface.
Verified reviewer profile picture

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“amazing another tool in workday HCM that enables me to efficiently prepare and distribute W-2 forms to my employees at the end of the tax year. Workday HCM provides a comprehensive set of features for managing W-2 preparation, including:Automated W-2 processing: Workday HCM automatically generates W-2 forms for employees based on their tax information and payroll data, eliminating the need for manual data entry and reducing the risk of errors.Secure electronic delivery: Workday HCM enables me to securely distribute W-2 forms to employees electronically, reducing the cost and administrative burden associated with printing and mailing paper forms.Compliance with tax laws: Workday HCM helps me to comply with federal and state tax laws related to W-2 preparation and distribution, including regulations around the content and formatting of W-2 forms.Real-time reporting: Workday HCM provides real-time reporting on W-2-related data, allowing me to track and manage the W-2 process and generate reports on W-2-related metrics.Employee self-service: Workday HCM enables employees to access their W-2 forms online, allowing them to easily download and print their forms without needing to contact HR or payroll departments.”
Verified reviewer profile picture

amr t.

pharmacist

“Our employees enjoyed having early access to W2s through the app and it saved us time and money from having to deliver physical copies ”
KM

Kayla M.

Owner

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 1,712 verified reviews
Verified reviewer profile picture

Comprehensive tracking features

Integrated HR management

Efficient payroll management

Smooth employee onboarding

Effective employee tracking

Challenging login management

High cost concerns

High cost concerns

Inefficient notification system

Complex click navigation

See pros and cons details
Rippling logo
Reviews Sentiment
 
 
 
1-2(45)
3-4(409)
5(4,065)
Key Features
HR Management4.8
Payroll Management4.8

User insights about the w-2 preparation feature

Reviewers appreciate Rippling's W-2 preparation for its ease of use, quick access, and timely availability. They find it straightforward to download and view documents, with many noting the convenience of electronic access. Users also highlight the accuracy and efficiency of the process, which saves time and reduces stress during tax season. Integration with tax services is also mentioned positively.

See related user reviews

“No need to worry about this! Rippling will have !-2 forms ready for preview a few weeks before sending the forms out. They have the option to mail to your employees (for a fee, of course) or the option for them to receive via email. Employees can also access their W-2 via Rippling's portal”
SC

Sol C.

Operations Manager

“The alert that my W-2 is ready prepares me to be on time and prepared to met my tax criteria each year. Rippling always gets me this document in enough time to prepare for tax season. ”
CT

Chandler T.

PR Account Executive

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 4,519 verified reviews

Intuitive navigation

Intuitive user interface

Streamlined onboarding process

Comprehensive HR management

Centralized accessibility

Limited reporting capabilities

Inconvenient login authentication

Concerns over hidden fees

Performance issues

See pros and cons details

Other Top Rated Human Resources Software with W-2 Preparation in 2026

Paycor logo

Paycor

All-in-on HR solution built to modernize people management

visit website
Paycor is an all-in-one, cloud-based HR solution for managing recruiting, onboarding, benefits administration, payroll, time & attendance, talent, and more

Read more about Paycor

Users also considered
Paycom logo

Paycom

HR, talent acquisition, compensation management & payroll

visit website
Paycom offers user-friendly HR and employee-driven payroll technology to enhance the employee life cycle, in a single software. Paycom drives efficiencies, increases data integrity and gives employees power over their HR information through a self-service app.

Read more about Paycom

Users also considered
Paylocity logo

Paylocity

One unified platform for HR, Finance, and IT.

visit website
Paylocity's all-in-one HR software helps you shift from admin tasks to strategic growth. Centralize employee data and automate onboarding with customizable workflows. Get AI-driven insights to make informed decisions. Employees get 24/7 mobile access to pay stubs, schedules, and tax forms.

Read more about Paylocity

Users also considered
BambooHR logo

BambooHR

HR software to manage people, payroll and benefits

visit website
BambooHR® combines essential HR features such as time off management, employee profiles, payroll, applicant tracking, reporting & tracking of training, benefits & salary.

Read more about BambooHR

Users also considered
Deel logo

Deel

Category Leaders

The all-in-one HR platform for global teams.

visit website
Deel is the global payroll platform your HR team will love. Hire anyone in over 150 countries stress-free, with international payroll, local regulatory compliance, global benefits, and more all taken care of in a central, easy-to-use interface.

Read more about Deel

Users also considered
Rippling logo
Category Leaders

Workforce management across HR, finance, and IT. 

Rippling is the #1 Rated HR Software. Rippling allows admins to automatically sync employee updates to payroll, onboard and offboard employees in 90 seconds, and access all employee data in one place.

Read more about Rippling

Users also considered
ADP Workforce Now logo

Cloud-based human capital management (HCM) suite

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

Read more about ADP Workforce Now

Users also considered
Gusto logo

Gusto is the all-in-one HR platform for growing businesses.

With Gusto, you get modern automated HR with features like payroll, benefits, hiring, management resources—and more. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

Read more about Gusto

Users also considered
Workday HCM logo

Human capital management system

Workday HCM is an HR solution that helps organizations manage the global workforce. The system supports companies of all sizes, enabling organizations to comply with local regulations. Workday HCM features embedded AI insights that give organizations an understanding of the workforce. Using machine learning, the software enables teams to analyze employee data to deliver personalized recommendations, helping HR teams make informed decisions about people.

Read more about Workday HCM

Users also considered
RUN Powered by ADP logo

Payroll, Tax Filing, HR and Timekeeping

Simplify HR with ADP®. User-friendly HR tools simplify hiring, tracking time, and managing your team.

Read more about RUN Powered by ADP

Users also considered
Justworks logo

Payroll, benefits, HR, and compliance all in one place.

Justworks, the fastest growing HR technology company, offers a platform with the HRIS tools, integrations, and 24/7 support to streamline and simplify team management. With Justworks, onboarding, PTO tracking, and reporting can all be managed in one system.

Read more about Justworks

Users also considered
Paychex Flex logo

A Simple Approach to HR, Payroll, and Benefits.

Paychex simplifies HR with an all-in-one platform for compliance, payroll, recruitment, and engagement. With personalized, proactive guidance, mobile access, integrations, and self-service tools, it reduces admin tasks and fosters team growth—keeping your business compliant and your team thriving.

Read more about Paychex Flex

Users also considered
OnPay logo

Cloud-based payroll and HR software for businesses

OnPay is an easy-to-use, cloud-based software for small and mid-sized businesses to simplify payroll, automate taxes, and manage HR backed by reliable, expert support.

Read more about OnPay

Users also considered
Square Payroll logo

Cloud-based payroll processing solution

Square Payroll is a cloud-based U.S. solution that handles federal and state payroll taxes including withholdings, payments and filings

Read more about Square Payroll

Users also considered
APS Payroll logo

Your Workforce Partner

APS provides HR solutions that integrate seamlessly with payroll and compliance in a unified HCM platform. Our cost-effective SaaS solution helps small, midsize, and larger organizations manage people, processes, and compliance with ease.

Read more about APS Payroll

Users also considered
Dayforce HCM logo

The AI-powered people platform

Dayforce is a single, unified HCM platform that simplifies HR, payroll, benefits, workforce management, talent, and analytics. Designed to boost productivity, enhance decision-making, and ensure compliance, Dayforce helps organizations unlock their people potential with simplicity at scale.

Read more about Dayforce HCM

Users also considered
UKG Ready logo

HR, Payroll, Talent, and Workforce Management

UKG helps organizations understand and empower their workforce with AI-driven HR, payroll, and workforce management solutions.

Read more about UKG Ready

Users also considered
TriNet HR Plus logo

HR | Onboarding | Payroll | Benefits | Compliance

HR Plus simplifies HR, payroll, and compliance for small and medium-sized businesses. With our personalized support team and all-in-one technology platform, we help you save time and money while navigating compliance and providing a smooth experience for you and your employees.

Read more about TriNet HR Plus

Users also considered
UKG Pro logo

HR, Payroll, Talent, and Workforce Management

UKG helps organizations understand and empower their workforce with AI-driven HR, payroll, and workforce management solutions.

Read more about UKG Pro

Users also considered
WebHR logo

Human resources and employee scheduling solution

WebHR is a Social all-in-one HR software that covers entirely from "Hire" to "Retire" for the most important asset in your company - your employees.

Read more about WebHR

Users also considered
Wagepoint logo

Simple payroll software built just for small businesses.

Simple, friendly cloud payroll software built just for small businesses in Canada and backed by the world’s friendliest team. Wagepoint automates the most time-consuming parts of payroll like calculating wages for employees and contractors, reporting taxes and remitting tax withholdings.

Read more about Wagepoint

Users also considered
Proliant logo

Discover the perfect balance of technology and service.

Proliant is a cloud-based HR software for small and medium enterprises that offers payroll & HRIS, time & attendance, onboarding and benefits administration

Read more about Proliant

Users also considered
ADP TotalSource logo

A full-service professional employment organization (PEO)

From helping with day-to-day tasks like compliance questions, addressing turnover, employee engagement and development, or tricky employee situations to diving deep into HR goals and strategy, clients can count on their dedicated HRBP.

Read more about ADP TotalSource

Users also considered
Factorial logo

AI-powered business software that helps you manage your team

Automate your HR chores, reduce mistakes, and gain insights into your organization.

Read more about Factorial

Users also considered
Namely logo

All-In-One HR, Payroll, and Benefits Solution

With modern, intuitive technology and a world-class team of HR experts, Namely empowers people teams with an all-in-one HR solution designed for mid-sized businesses. Whether you’re transitioning from a PEO or switching to new HCM software, Namely supports your company every step of the way.

Read more about Namely

Users also considered

Key features for Human Resources software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • HR Management: Reviewers highlight the ability to manage the entire employee lifecycle, track performance, automate recruitment, and centralize employee information, enhancing efficiency and organization. 92% of reviewers rated this feature as important or highly important.
  • Payroll Management: Reviewers appreciate the automated and accurate payroll processing, compliance with tax regulations, and integration with timekeeping systems, which streamline payroll tasks and reduce errors. 92% of reviewers rated this feature as important or highly important.
  • Employee Database: Reviewers note the efficient storage and management of employee information, ease of access and updates, and the ability to centralize all employee-related data for better organization and decision-making. 91% of reviewers rated this feature as important or highly important.
  • Time Off Management: Users value the ability to track and manage various types of leave, automate leave balances, and provide a centralized system for leave requests and approvals, improving transparency and efficiency. 89% of reviewers rated this feature as important or highly important.
  • Time & Attendance: Reviewers emphasize the importance of accurate time tracking, integration with payroll, and the ability to manage shifts and hours worked, which aids in payroll accuracy and workforce management. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the customizable access levels for different roles, which ensure data security and proper authorization, protecting sensitive information and enhancing operational efficiency. 88% of reviewers rated this feature as important or highly important.