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Top Rated Payroll Software with Employee Profiles in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Employee profiles centralize employee data, facilitating payroll processing and HR tasks. Employees can update personal information, ensuring accuracy for tax deductions and direct deposits. This streamlines record-keeping and enhances transparency. Our reviewers in payroll software rated this feature as important.

5 Best Payroll Software with Employee Profiles

Product
User rating
Starting price
Patriot Payroll logo
4.8
(3.6K)
17
flat rate/per month
BambooHR logo
4.6
(3.1K)
10
per user/per month
Gusto logo
4.6
(4.1K)
49
other/per month
Rippling logo
4.9
(4.6K)
8
per user/per month
ADP Workforce Now logo
4.4
(7.1K)
Empty state illustration for "No pricing info"

No pricing info

See other top Payroll products with employee profiles

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Payroll software category. They also needed to have sufficient reviews about employee profiles, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for employee profiles, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Patriot Payroll logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(497)
5(3,097)
Key Features
Payroll Management4.8
Direct Deposit4.8

User insights about the employee profiles feature

Users report that Patriot Payroll's employee profiles are easy to create, edit, and access. They appreciate the ability to store and update necessary employee information. Reviewers indicate that profiles are useful for managing payroll details and employee records. They find it beneficial for small companies to keep track of employee data efficiently.

See related user reviews

“It is great to be able to have an individual profile to manage each employee, their time off, bonuses, etc.”
SH

Shannon H.

Manager / Master Instructor

“Allows me to gather and keep track of all needed employee information easily. ”
LS

Lee S.

Producer

Starting price
17flat rate /
per month
Pros and Cons based on 3,625 verified reviews

Ideal for small businesses

Responsive support services

Significant cost savings

Excellent customer support

Quick question response

Complex payroll deductions

Challenging account management

Slow direct deposit process

Inadequate print management

Inefficient time tracking

See pros and cons details
BambooHR logo
Reviews Sentiment
 
 
 
1-2(33)
3-4(1,051)
5(2,024)
Key Features
Payroll Management4.2
Direct Deposit4.8

User insights about the employee profiles feature

Reviewers highlight BambooHR's employee profiles for their ease of use and comprehensive information storage. They appreciate the ability to edit profiles from both employee and management sides. Users report that profiles are intuitive to navigate and customizable, making it easy to track critical employee data. They find it helpful for storing documentation and providing transparency.
Verified reviewer profile picture

See related user reviews

“I can easily click into my profile to update basic info, see upcoming work anniversary date, salary info, etc. I can also do the same for my direct reports. ”
Verified reviewer profile picture

Melissa C.

Director of Field Marketing

“Team members can make edit their profiles, and you can edit from the management side too to ensure all information is correct. This will connect to payroll and days off.”
EB

Elsa B.

Head of Marketing

Starting price
10per user /
per month
Pros and Cons based on 3,108 verified reviews
Verified reviewer profile picture

Comprehensive HR management

Efficient onboarding process

Centralized employee management

Intuitive user interface

Frequent product glitches

Limited payroll management

High and escalating costs

See pros and cons details
Gusto logo
Reviews Sentiment
 
 
 
1-2(114)
3-4(1,031)
5(3,045)
Key Features
Payroll Management4.6
Direct Deposit4.7

User insights about the employee profiles feature

Reviewers appreciate Gusto's employee profiles for their ease of setup and accessibility. They find it helpful for tracking payroll, benefits, and tax documentation. Users report that employees can easily create and maintain their profiles, which saves time for management. They say it is valuable for storing and accessing detailed employee information securely and efficiently.

See related user reviews

“Creating an employee profile is quick and easy. Employees are sent an automated email to finish creating their accounts and add in personal information. Employees can edit this information at any time which is alleviates mundane tasks from management. ”
CM

Claudia M.

Operations Manager

“Very helpful in keeping track of employee payrolls, tax documentation, employment information and employee benefits.”
SO

Sarah O.

Marketing manager

Starting price
49other /
per month
Pros and Cons based on 4,190 verified reviews

Intuitive and clean interface

Seamless onboarding process

Comprehensive HR management

Easy navigation

Efficient payroll management

Inadequate phone support

Limited reporting capabilities

Slow issue resolution

Account management challenges

See pros and cons details
Rippling logo
Reviews Sentiment
 
 
 
1-2(48)
3-4(418)
5(4,134)
Key Features
Payroll Management4.8
Direct Deposit4.9

User insights about the employee profiles feature

Users find Rippling's employee profiles helpful for organizing workforce information and tracking contact details. They appreciate the easy navigation and intuitive layout. Reviewers indicate that profiles are useful for onboarding and maintaining essential job role data. They also highlight the ability to update profiles easily and the helpfulness of custom fields for additional information.

See related user reviews

“Not only is all of the important data there, it is set up in easy to navigate sections that make sense! Also I love the custom fields section that allows to show additional info for the employee to see like their monthly reimbursements.”
BM

Brock M.

HR Manager

“Employee profiles are easy to navigate and provide you with a quick view of all of the employees essential "Job Role" data. ”
MH

Michael H.

HR Director

Starting price
8per user /
per month
Pros and Cons based on 4,600 verified reviews

Intuitive navigation

Intuitive user interface

Streamlined onboarding process

Comprehensive HR management

Centralized accessibility

Limited reporting capabilities

Inconvenient login authentication

Concerns over hidden fees

Performance issues

See pros and cons details
ADP Workforce Now logo
Reviews Sentiment
 
 
 
1-2(201)
3-4(2,800)
5(4,164)
Key Features
Payroll Management4.6
Direct Deposit4.8

User insights about the employee profiles feature

Reviewers appreciate ADP Workforce Now's employee profiles for their detailed and organized layout. They find it easy to update and access essential employee information. Users report that profiles help maintain transparency and streamline HR processes. They highlight the importance of having all employee data in one place for efficient management and payroll processing.

See related user reviews

“This is a one stop shop to have emergency contact, length of service, qualifying benefits, pay history, promotion history, job title, tax status. Very nice that items that used to be separate are now all integrated in one easy to use location.”
LL

Lyn L.

GM

“Employee profiles is also critical for this app because it saves Human Resources so much time with their payroll information system which is already uploaded in the employee profiles ”
AR

Armand R.

Owner

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 7,165 verified reviews

Detailed paycheck insights

Efficient payroll processing

Comprehensive HR solutions

Convenient tax handling

Helpful learning resources

Frequent password changes

Multiple login problems

Slow support response

Slow website performance

High cost and hidden fees

See pros and cons details

Other Top Rated Payroll Software with Employee Profiles in 2026

Rippling logo
Category Leaders

Workforce management across HR, finance, and IT. 

Rippling runs payroll in minutes with a 100% error-free guarantee, compliance automation, and configurability. No manual work needed.

Read more about Rippling

Users also considered
Deel logo

End-to-end global workforce platform.

Process payroll in 130+ countries and 200+ currencies from one system. Centralize tax, compliance, and reporting with support from in-house payroll specialists.

Read more about Deel

Users also considered
Patriot Payroll logo
Category Leaders

Cloud-based accounting and payroll software for businesses

Basic Payroll: $17/month + $4 per employee or contractor. You run payroll and handle your tax filings.

Save your time and money with Patriot Software's online Basic Payroll. Run payroll in three simple steps. Free direct deposit, and employee portal.

Read more about Patriot Payroll

Users also considered
ADP Workforce Now logo

Cloud-based human capital management (HCM) suite

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

Read more about ADP Workforce Now

Users also considered
Gusto logo

Gusto is the all-in-one HR platform for growing businesses.

With Gusto, you get modern HR features like effortless payroll, benefits, hiring, management resources—and more. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

Read more about Gusto

Users also considered
FreshBooks logo

Invoice and accounting software tailored to small businesses

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Read more about FreshBooks

Users also considered
BambooHR logo

HR software to manage people, payroll and benefits

BambooHR® makes running your payroll easy, quick, and stress-free. By offering a single source of data, comprehensive payroll reporting, superior customer support, and full-service tax filing, you’ll save time and worry on payroll—setting you free to focus on other important initiatives.

Read more about BambooHR

Users also considered
Buddy Punch logo

Effortless Time Tracking, Scheduling & Payroll Management

Buddy Punch accelerates payroll prep—capture employee hours accurately, enforce breaks and overtime rules, then export ready-to-use reports directly to QuickBooks, ADP, Paychex, and more for error-free payroll runs.

Read more about Buddy Punch

Users also considered
Paycor logo

All-in-on HR solution built to modernize people management

Paycor’s all-in-one, cloud-based human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention.

Read more about Paycor

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Hubstaff's payroll tracking streamlines team payments with automatic processes and $0 fees. Integrates with accounting software for accurate bookkeeping. Customize pay rates and schedules, supporting multiple currencies for global teams. Offers detailed reports and GPS tracking.

Read more about Hubstaff

Users also considered
Workday HCM logo

Human capital management system

Workday HCM is an HR solution that helps organizations manage the global workforce. The system supports companies of all sizes, enabling organizations to comply with local regulations. Workday HCM features embedded AI insights that give organizations an understanding of the workforce. Using machine learning, the software enables teams to analyze employee data to deliver personalized recommendations, helping HR teams make informed decisions about people.

Read more about Workday HCM

Users also considered
RUN Powered by ADP logo

Payroll, Tax Filing, HR and Timekeeping

An intuitive interface makes paying your people easy and fast. In addition, AI-enabled tech streamlines your payroll and HR tasks, and flags time-consuming payroll mistakes before they happen.

Read more about RUN Powered by ADP

Users also considered
Homebase logo

All-in-one platform to manage hourly team

Run payroll in minutes with automatic tax filing, synced hours, and error-reducing automations built for small teams.

Read more about Homebase

Users also considered
Paylocity logo

One unified platform for HR, Finance, and IT.

Paylocity’s payroll software automates pay, catches errors, and streamlines tasks. Run payroll in minutes, ensure compliance, and integrate with benefits. Help employees get paid accurately and on time, with on-demand access to earned wages.

Read more about Paylocity

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
OnTheClock logo

Cloud-based employee time clock and payroll application

Our time clock offers built-in payroll as well as payroll integration with top payroll software providers such as Gusto, QuickBooks, Thomson Reuters, ADP, Paychex and more! Simply export your employee time card data for an easy and convenient payroll process for you and your accountant.

Read more about OnTheClock

Users also considered
Paycom logo
Category Leaders

The only HR and payroll software built on a single database

Beti®, Paycom’s automated payroll experience, identifies errors and guides employees to fix them before submission. This results in improved accuracy, reduced employer liability and increased payroll oversight — all while giving employees greater paycheck confidence.

Read more about Paycom

Users also considered
Justworks logo
Category Leaders

Payroll, benefits, HR, and compliance all in one place.

Justworks, the fastest growing HR technology company, simplifies the payroll process so entrepreneurs can easily pay their employees. Justworks features seamless automated payroll, one-off payments, W-2 generation, PTO tracking, and reporting — all in one system.

Read more about Justworks

Users also considered
Paychex Flex logo

A Simple Approach to HR, Payroll, and Benefits.

Our payroll software helps calculate wages, manage deductions, and process payroll runs. We integrate payroll with time tracking, benefits, and HR systems to reduce errors and improve efficiency.

Read more about Paychex Flex

Users also considered
OnPay logo
Category Leaders

Cloud-based payroll and HR software for businesses

OnPay is an easy-to-use, cloud-based software for small and mid-sized businesses to simplify payroll, automate taxes, and manage HR backed by reliable, expert support.

Read more about OnPay

Users also considered
Square Payroll logo

Cloud-based payroll processing solution

Square Payroll is a cloud-based U.S. solution that handles federal and state payroll taxes including withholdings, payments and filings

Read more about Square Payroll

Users also considered
NEOGOV logo

Cloud-based human resources management platform

NEOGOV provides an integrated HR platform specifically designed for public sector agencies. The system streamlines recruitment, onboarding, performance management, and policy administration through a customizable interface built on government best practices. NEOGOV's comprehensive suite supports the entire employee lifecycle while addressing common challenges faced by government HR professionals, including compliance requirements and document management.

Read more about NEOGOV

Users also considered
APS Payroll logo

Your Workforce Partner

APS delivers payroll services with full-service tax compliance and a unified HCM platform. Designed for small, midsize, and larger organizations, our cost-effective SaaS solution makes payroll processing simple, accurate, and stress-free.

Read more about APS Payroll

Users also considered
Sprout logo

Great employers use Sprout.

The Sprout Ecosystem is a powerful and completely secure solution that combines HR management and open API to provide invaluable analytics.

Read more about Sprout

Users also considered
Dayforce HCM logo

The AI-powered people platform

Dayforce is a single, unified HCM platform that simplifies HR, payroll, benefits, workforce management, talent, and analytics. Designed to boost productivity, enhance decision-making, and ensure compliance, Dayforce helps organizations unlock their people potential with simplicity at scale.

Read more about Dayforce HCM

Users also considered

Key features for Payroll software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Payroll Management: Reviewers appreciate managing all payroll aspects, including tax calculations and payslip generation. Automated reminders, compliance adherence, and real-time monitoring are key highlights. 97% of reviewers rated this feature as important or highly important.
  • Direct Deposit: Users value the convenience and security of direct deposit, highlighting its time-saving benefits, ability to split payments, and the elimination of manual check handling. 96% of reviewers rated this feature as important or highly important.
  • Payroll Reporting: Reviewers emphasize the importance of detailed and customizable reports for tracking payroll expenses, taxes, and employee data, aiding in financial analysis and compliance. 94% of reviewers rated this feature as important or highly important.
  • W-2 Preparation: Users find automated W-2 preparation crucial for accurate tax reporting, ensuring timely distribution and compliance while saving time and reducing manual errors. 93% of reviewers rated this feature as important or highly important.
  • Tax Compliance: Reviewers highlight the significance of automated tax calculations, filings, and reminders for maintaining compliance, avoiding penalties, and reducing administrative burdens. 92% of reviewers rated this feature as important or highly important.
  • Employee Database: Users appreciate the centralized storage of comprehensive employee information, aiding in efficient HR management, performance tracking, and ensuring data accuracy and accessibility. 86% of reviewers rated this feature as important or highly important.