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Top Rated Online Meeting Software with User Profiles in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

User profiles help identify participants, manage permissions, and personalize the meeting experience. They provide essential details like names, roles, and contact information, facilitating smoother interactions and enhancing security. Our reviewers in online meeting software rated this feature as important.

5 Best Online Meeting Software with User Profiles

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
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Webex Suite logo
4.4
(7.3K)
25
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more

See other top Online Meeting products with user profiles

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Online Meeting software category. They also needed to have sufficient reviews about user profiles, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for user profiles, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Two-Way Audio & Video
Meeting Management4.6

User insights about the user profiles feature

Reviewers appreciate Workplace from Meta's user profiles for their customization options, similar to Facebook, allowing users to add pictures, bios, and job titles. They find it helpful for verifying authenticity, identifying colleagues, and improving collaboration. Users report that it is easy to manage profiles and update information, although some find it less useful for discovering new people within the company.
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“Improves identification: User profiles provide a clear way for employees to identify each other and to learn more about their colleagues, improving collaboration and communication.”
yb

yassine b.

drob

“Its something amazing lets you create your profile same as Facebook and adding your favorite Picture and brief about yourself and your Bio ”
Verified reviewer profile picture

Mohamed E.

Compliance Analyst

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews
Verified reviewer profile picture

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the user profiles feature

Reviewers appreciate Webex Suite's user profiles for their simplicity and ease of use, allowing users to establish their identity with names and profile pictures. They find it helpful for identifying participants in meetings and managing administrative privileges. However, some users feel that profiles lack customization and are not essential for their needs.
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“If you're connecting with you're work email, automatically It takes your initials as your image and It shows your name to other participants. If you feel like to, you can upload a picture of you to be shared in the conference instead of your video.”
PC

Patricia C.

Sales Consultant

“We did not use profiles but allowing the user to share a picture and name was essential. ”
Verified reviewer profile picture

Rincy J.

Medical Laboratory Technologist

Starting price
25per user /
per month
learn more
Pros and Cons based on 7,395 verified reviews
Verified reviewer profile picture

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the user profiles feature

Users find GoTo Meeting's user profiles easy to create and manage, providing necessary information like names and roles. They appreciate the security and controlled access features, as well as the ability to identify participants and store past meetings. However, some users feel that profiles are not very important for their use cases and desire more customization options.
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“It has the various user profiles such as host, co host and attendee etc.”
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Mujeebu R.

Senior Test Engineer

“I love that you are able to create a profile and store past meetings.”
CR

Christian R.

Remodel Associate

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews
Verified reviewer profile picture

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the user profiles feature

Users report that Microsoft Teams' user profiles are easy to manage and integrate with Microsoft accounts, making it simple to switch profiles. They find it useful for identifying colleagues, understanding roles within the company, and accessing contact information. However, some users feel that profiles lack detailed customization and are not frequently used in smaller organizations.
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“I like this feature as I am part of a large organisation and Microsoft Teams is one of our main applications for communication whilst the majority of staff are now working from home. The user profiles is an important feature because I cannot remember everyone and it helps me to find the person that I am looking for. It's simple and displays all the useful information that we need. Very smooth when opening and never had any issues with it.”
CM

Caitlin M.

Key Account Executive

“I like the user profile in Microsoft Teams that it can contain important information about the user, such as the products the user is working on, the user's interests or areas of expertise, and where the user is in the organization”
Verified reviewer profile picture

Ali S.

Freelancer

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Two-Way Audio & Video4.7
Meeting Management4.6

User insights about the user profiles feature

Reviewers indicate that Zoom Workplace's user profiles are simple to set up and customize, providing essential information like names and profile pictures. They find it helpful for identifying participants during meetings and appreciate the ability to manage user roles and permissions. However, some users feel that profiles are not critical for their main tasks and prefer more robust customization options.

See related user reviews

“User profiles makes it for you to access more features . And if your organisation has a user profile, then, others in your organisation will not need individual profiles. User profiles also helps with identification and verification process and this way eliminate possible uninvited intruders from a private meeting.”
AU

Alwina U.

Administrative Officer

“The ability to use the User Management feature tp see pending users and edit a user's license and any additional add-ons is great. Account owners and those with permissions have the ability the manage user roles and customize permission settings. Users can be assigned to particular groups which is helpful for operational efficiency when working with a number of smaller committees. ”
AP

Amanda P.

Administrative Services Manager

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,520 verified reviews

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Other Top Rated Online Meeting Software with User Profiles in 2026

Zoom Workplace logo

Zoom is an all-in-one collaboration platform

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With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
GoToMeeting is an online meeting tool that allows users to host an online meeting with high-definition video conferencing from their Mac, PC, iPad, iPhone or Android device, with up to 250 participants. Users can meet, screen share and chat via internet browser, mobile or desktop application.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
vFairs logo

Virtual events management software

learn more
vFairs is a virtual events management platform which enables organizations to host end-to-end online events & engage relevant audiences with custom registration forms, virtual booth templates, interactivity tools such as group chat or 1:1 chat, webinar functionality, event reporting, & more

Read more about vFairs

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
BigMarker logo

The platform for modern webinars, virtual, and hybrid events

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Host instant meetings with 24/7 access with a permanent link.

Read more about BigMarker

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Bitrix24 logo

All in one business management workspace

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Bitrix24 is an all-in-one business management platform that integrates CRM, project management, and collaboration tools in a single workspace. The system offers task management with Kanban boards and Gantt charts, communication features including video calls and chat, plus website building capabilities with ecommerce functionality. Bitrix24 includes HR management tools for employee tracking and workflow automation, all accessible via mobile applications.

Read more about Bitrix24

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
ClickMeeting logo

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
Remo logo

Live online events platform

learn more
Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

Read more about Remo

Users also considered
MiVoice Business Solution logo

AI-powered communications solutions for all industries

learn more
MiVoice Business delivers a full communications solution with business phone features, chat and video messaging, audio and video conferencing, collaboration, and AI-integrated contact center capabilities that enables faster and more effective communications.

Read more about MiVoice Business Solution

Users also considered
LoopUp logo

Premium remote meeting solution

learn more
LoopUp is a premium remote meetings solution for better, more productive conference calls. By combining audio reliability with a simple user experience and powerful collaboration features, LoopUp provides a world-class conferencing solution that your users and guests will love.

Read more about LoopUp

Users also considered
Vonage Business Communications logo

Cloud-based business VoIP phone service

learn more
Vonage Business provides a cloud-hosted business VoIP phone system, with customizable feature sets for the differing needs of small and medium businesses

Read more about Vonage Business Communications

Users also considered
Whereby logo

Where better meetings happen

learn more
Whereby is the easiest to use and most reliable video meeting tool on the market. With no app or installs required - and no login for guests - Whereby users don't have to deal with clunky downloads or learning new technology. It's as simple as clicking the link and joining the meeting directly.

Read more about Whereby

Users also considered
ConexED logo

All-In-One Virtual Student Succes Platform

learn more
ConexEd is a cloud-based platform for virtual student services, instruction, and reporting. It provides ADA and FERPA-compliant software for scheduling, meeting, messaging, collaborating, and reporting. Now, campus departments can connect students to the right help at the right time on any device.

Read more about ConexED

Users also considered
Glisser logo

Virtual and hybrid events platform with engagement features

learn more
An events platform with integrated audience response, our platform allows live streaming, presents slides to all devices instantly, then uses audience interaction to improve the delegate experience and provide powerful event analytics while maintaining topflight security protocols.

Read more about Glisser

Users also considered
Amazon Chime logo

Online meeting & video conferencing solution

learn more
Amazon Chime is an online meeting solution designed to streamline the process of organizing & conducting voice calls, video calls & conferences, and more

Read more about Amazon Chime

Users also considered
Pexip Connect logo

All-in-one solution for seamlessly joining meeting rooms

learn more
Seamlessly join Microsoft Teams or Google Meet meetings from your favorite meeting rooms with the touch of a button!

Read more about Pexip Connect

Users also considered
MeetFox logo

Makes online meetings easy.

learn more
MeetFox is a cloud-based software that enables businesses to manage the entire online meeting lifecycle, from appointment scheduling and hosting to monetizing and payment processing. Consultants can add popups or booking buttons in email signatures, business websites, and social media accounts.

Read more about MeetFox

Users also considered
Webikeo logo

French-language webinar solution including lead generation

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Webikeo is a French-language webinar software that comes with sales, marketing, training and communication-specific offerings. It also helps businesses with lead generation, nurturing and notoriety. Users can manage to bring more subscriptions from emails, newsletters, and display from the website.

Read more about Webikeo

Users also considered
Digital Samba logo

Webinars, web-conferencing & streaming management solution

learn more
Digital Samba's prebuilt video conferencing API helps businesses embed video conferences, webinars and virtual classrooms into their applications. The white-label capabilities let customer personalise the interface using custom colours and logos to create a seamless user experience.

Read more about Digital Samba

Users also considered
VidyoConnect logo

Web conferencing platform for chat and video communication

learn more
VidyoConnect is a web conferencing platform that helps corporate businesses, educational institutions, and healthcare organizations conduct virtual meetings and facilitate team communication through audio or video calls. Customers can record video conferences or meetings for future reference.

Read more about VidyoConnect

Users also considered

Key features for Online Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Two-Way Audio & Video: Reviewers highlight that two-way audio and video enable real-time, interactive communication, enhancing collaboration and creating a lifelike meeting experience. 96% of reviewers rated this feature as important or highly important.
  • Meeting Management: Users value features that streamline scheduling, send reminders, manage participants, and maintain meeting organization, contributing to efficient and organized virtual meetings. 92% of reviewers rated this feature as important or highly important.
  • Video Conferencing: Reviewers appreciate the ability to conduct real-time video meetings, share screens, record sessions, and interact with participants, fostering effective communication and collaboration. 92% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Reviewers mention the ease of sharing presentations, documents, and screens in real-time, enhancing engagement and collaboration during virtual meetings. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate the convenience of joining and participating in meetings from mobile devices, ensuring flexibility and connectivity regardless of location. 87% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Reviewers highlight the benefits of real-time document editing, screen sharing, and integrated communication features for efficient teamwork and project collaboration. 87% of reviewers rated this feature as important or highly important.