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Top Rated Web Conferencing Software with Event Scheduling in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Event scheduling allows organizers to plan, notify participants, and manage webinars or meetings effectively. It ensures timely reminders, easy access to links, and facilitates interaction, enhancing overall attendee experience. Our reviewers in web conferencing software rated this feature as highly important.

3 Best Web Conferencing Software with Event Scheduling

  • GoTo Webinar
  • Webex Suite - Highest rated for event scheduling
  • Zoom Workplace

See other top Web Conferencing products with event scheduling

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the web conferencing software category. They also needed to have sufficient reviews about event scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for event scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

GoTo Webinar logo
4.5
(2K)
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User insights about the event scheduling feature

Reviewers appreciate GoTo Webinar's efficient event scheduling, noting its ease of use and intuitive interface. They find the customizable email communications and automatic notifications valuable for keeping attendees informed. Users highlight the flexibility and control in scheduling webinars, including setting dates, times, and durations in advance. They also mention the integration with other systems for seamless event management and the ability to generate meeting invites to keep everyone on the same page.
“Customizable email communications: GoTo Webinar typically offers customizable email templates for event-related communications.Easy planning and organization: Organizers can schedule webinar dates, times, and durations in advance, allowing for better coordination and preparation.Automatic Notifications and Reminders: Once a webinar is scheduled, GoToWebinar automatically sends confirmation emails to registered attendees that provide them with basic details such as the date, time, and instructions for accessing the webinar. Automatic reminders can also be sent closer to the event so attendees don't miss the session.”
SS

Sanjukta S.

Associate

“Event scheduling features are designed to provide hosts with the flexibility and control they need to create successful webinars that reach and engage their target audience.”
Verified reviewer profile picture

Emilio R.

Dir comercial

Web Conferencing key features coverage

GoTo Webinar offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.6
Real-Time Chat4.6

Pros and cons based on 2,070 verified reviews

59% of users rated GoTo Webinar 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,070 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive online training

Versatile virtual conferences

Seamless integration with tools

Effective webinar hosting

Facilitates learning and training

Cons:

Dependence on strong internet

Outdated compared to competitors

Audio control issues

High cost concerns

Complicated download and installation

See pros and cons details

Pricing

Starting price:$59 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Webex Suite logo
4.4
(7.3K)
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User insights about the event scheduling feature

Reviewers indicate that Webex Suite's event scheduling is intuitive and user-friendly, making it easy to coordinate large events with many attendees. They report that the ability to book and choose features in advance is valuable. Users appreciate the integration with Microsoft Office 365 and the ability to notify attendees via text or email. They find the live agenda creation and user interface helpful for managing busy timelines and ensuring smooth event execution.
“Scheduling is an important tool, especially when you need to coordinate a big event with a considerable amount of attendees. This allows you to book and choose all the features you may need in advance. ”
MM

Maria M.

Donor Services Coordinator

“Event scheduling is great and is typical of the competitive software applications that Webex provides. Meetings can be scheduled by adding users to the list and notified by either text or email. ”
SA

Shamshad A.

Delivery Driver

Web Conferencing key features coverage

Webex Suite offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.4
Real-Time Chat4.5

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the event scheduling feature

Users report that Zoom Workplace's event scheduling is exceptionally easy to use, allowing them to set up meetings and events with minimal effort. They appreciate the integration with Google Calendar and Outlook, which helps keep track of schedules. Reviewers highlight the convenience of sending links and notifications to participants, as well as the ability to schedule recurring meetings. They find the reminders and mobile-friendly interface helpful for maintaining organization and ensuring timely attendance.
“The event scheduling is well developed, the users receiving notifications when they're invited to a Zoom meeting, and having all the needed details (pin code for join, other ways for joining the meeting).”
Verified reviewer profile picture

Alexandru C.

QA Engineer

“Zoom's Event Scheduling feature streamlines planning with ease. Seamlessly create, manage, and promote events, enhancing organization and accessibility for participants.”
VG

VARUN G.

learner

Web Conferencing key features coverage

Zoom Workplace offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.7
Screen Sharing4.7
Two Way Audio & Video
Mobile Access4.6
Presentation Streaming4.6
Real-Time Chat4.6

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Web Conferencing Software with Event Scheduling in 2026

Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Host face-to-face web meetings with webcam sharing right from your browser without any downloads. Share screen, international dial-in numbers, change presenter

Read more about Zoho Meeting

Users also considered
vFairs logo

Virtual events management software

learn more
vFairs Web Conferencing offers a comprehensive solution for hosting virtual events, conferences, and meetings. With user-friendly features and robust functionality, our platform empowers organizers to create engaging and interactive virtual experiences for attendees worldwide.

Read more about vFairs

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BigMarker logo
Category Leaders

The platform for modern webinars, virtual, and hybrid events

learn more
Host Webcasts directly from your browser.

Read more about BigMarker

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Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

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Demio logo

Online webinar solution for marketers

learn more
Demio helps marketers create, launch and manage live, automated or recorded webinars, facilitating engagement with prospects and clients. The white-label platform enables organizations to personalize webinar rooms using custom logos, colors and themes to establish brand identity.

Read more about Demio

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

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WebinarGeek logo
Category Leaders

The most complete webinar platform

learn more
WebinarGeek is the most complete webinar platform, which provides tools for delivering live, on demand, automated, hybrid, and recorded webinars. The platform also offers advanced marketing tools such as custom web forms, calls to action, feedback collection, registration management, and more.

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Class for Web logo

Online collaboration & web conferencing solution

learn more
Built for learning, our fully redesigned web conferencing solution allows employees to fulfill training requirements anytime, anywhere with ease.

Read more about Class for Web

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Eventsquid logo

Automated event registration with website & app creation

learn more
Eventsquid gives planners self-serve control over event website, mobile app, registration, payment, check-in, badging, reporting and more. Built with a modern aesthetic, Eventsquid gives small, medium and large events an all-in-one solution for managing a wide array of tasks.

Read more about Eventsquid

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

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GoBrunch logo
Category Leaders

Reimagine your office in the virtual space.

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Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

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Hubilo logo
Category Leaders

2X Your Pipeline with Better Webinars

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The Smartest Web Conferencing Solution - Hubilo is a unified platform to host interactive presentations, training, product demos & more. Hubilo is built for security, compliance and integrated with the world’s popular tools.

Read more about Hubilo

Users also considered
Eventtia logo

Powerful Event Software for Any Team, Any Event

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Since 2014, Eventtia has been offering a powerful event management platform empowering thousands of organizations of all sizes and industries around the world, to plan, manage, and host engaging virtual, and hybrid events.

Read more about Eventtia

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Remo logo

Live online events platform

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Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

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BrainCert logo

Enterprise LMS and Training Software Solution

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An intelligent, cost effective, and white label web conferencing platform with features like multiple online whiteboards, HD audio & video, group screen sharing, server side session recording and reports offering users a superior experience than video conferencing.

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Airmeet logo

All-in-one events platform to host meet-ups and conferences

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With Airmeet, you can comfortably host events that bring everyone closer, especially your speakers and attendees. Whether you’re hosting a meet-up or a power-pack conference with thousands of participants joining around the world, our platform lets you scale in no time.

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Users also considered
LoopUp logo

Premium remote meeting solution

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LoopUp is a premium remote meetings solution for better, more productive conference calls. By combining audio reliability with a simple user experience and powerful collaboration features, LoopUp provides a world-class conferencing solution that your users and guests will love.

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Users also considered
Bizzabo logo

Event booking and management solution

learn more
Bizzabo is an all-in-one event management platform designed to elevate B2B conferences and events. The event experience platform provides a comprehensive solution for event professionals to plan, promote, and produce complex event programs. The platform features a range of capabilities to streamline the event lifecycle. Organizers can leverage dynamic registration, multi-track agendas, and a branded mobile app to personalize the attendee journey.

Read more about Bizzabo

Users also considered
Consolto logo

Simply Meet Customers Online

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Consolto is a customer communication platform designed to help businesses boost client interactions by embedding a plugin across websites. It enables organizations to streamline video conferencing, interaction tracking, contact management, and file sharing operations via a unified platform.

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Users also considered
ConexED logo

All-In-One Virtual Student Succes Platform

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ConexEd is a cloud-based platform for virtual student services, instruction, and reporting. It provides ADA and FERPA-compliant software for scheduling, meeting, messaging, collaborating, and reporting. Now, campus departments can connect students to the right help at the right time on any device.

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Glisser logo

Virtual and hybrid events platform with engagement features

learn more
An events platform with integrated audience response, our platform allows live streaming, presents slides to all devices instantly, then uses audience interaction to improve the delegate experience and provide powerful event analytics while maintaining topflight security protocols.

Read more about Glisser

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Key features for Web Conferencing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers appreciate the feature's ability to connect participants globally, support large meetings, offer screen sharing, and provide real-time interaction with high video and audio quality. 92% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users highlight the ease of sharing presentations, documents, and applications in real-time, facilitating collaboration and improving understanding during meetings. 91% of reviewers rated this feature as important or highly important.
  • Two Way Audio & Video: Reviewers value the feature for enabling interactive and engaging communication, essential for remote work, interviews, and training sessions. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access crucial for joining meetings on the go, ensuring flexibility and continuous connectivity from any location. 89% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Reviewers emphasize the importance of streaming high-quality presentations, which enhances engagement and allows for effective information sharing during virtual meetings. 89% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users appreciate the ability to communicate instantly during meetings, share links, and collaborate without interrupting the speaker, improving overall meeting efficiency. 87% of reviewers rated this feature as important or highly important.