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Top Rated Webinar Software with Access Controls/Permissions in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions allow organizers to manage roles, control who can join or present, and ensure secure sharing of documents and screens. This helps maintain order and enhances the overall webinar experience. Our reviewers in webinar software rated this feature as highly important.

4 Best Webinar Software with Access Controls/Permissions

  • Webex Suite
  • GoTo Meeting - Highest rated for access controls/permissions
  • Microsoft Teams
  • Zoom Workplace

See other top Webinar products with access controls/permissions

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the webinar software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite logo
4.4
(7.3K)
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User insights about the access controls/permissions feature

Reviewers indicate that Webex Suite's access controls/permissions are secure and customizable. They appreciate the ability to make others cohosts, mute participants, and control chat and mic access, which helps in managing distractions and ensuring smooth presentations. Users report that the permissions are easy to lock down, preventing accidental changes that could harm the infrastructure. They also value the high level of encryption and user authentication for secure communications and data preservation.
“WebEx allows you to easily make others cohosts and mute all. This is perfect for eliminating distractions and make sure your presentations work smoothly.”
JB

Jeremy B.

Sr. Analyst

“I like the ability to customize permissions for different parts of the program based on the attendee role”
RH

Rachel H.

Senior Specialist

Webinar key features coverage

Webex Suite offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.5
Video Conferencing4.6
Live Chat4.5
Mobile Access4.4
Event Management4.0
File Sharing4.2

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

GoTo Meeting logo
4.5
(11.5K)
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User insights about the access controls/permissions feature

Reviewers appreciate GoTo Meeting's access controls/permissions for their ease of use and efficiency. They find the settings easy to locate and navigate, and highlight the minimal permissions required for smooth operation. Users report that the ability to limit access and permissions is crucial for security, and they value the admin's control over meeting approvals. They also mention that the software allows for user configuration and facilitates remote work without compromising service quality.
“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Limiting access and permissions is a paramount feature. ”
BD

Blair D.

Manager

Webinar key features coverage

GoTo Meeting offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.6
Video Conferencing4.6
Live Chat4.5
Mobile Access4.4
Event Management4.4
File Sharing4.3

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.9K)
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User insights about the access controls/permissions feature

Reviewers find Microsoft Teams' access controls/permissions easy to manage and highly customizable. They appreciate the ability to assign specific tasks and collaboration rights, ensuring that only authorized users have access to sensitive information. Users report that the controls help maintain security and confidentiality while allowing effective team collaboration. However, some mention difficulties with external permissions and the need for adjustments in presenter controls.
“This is important in our practice because we able to assign certain tasks to other teammates or allow collaboration on administrative tasks that note everyone should have access to. We like this especially in the shifts app on teams.”
DL

Daniel L.

Assistant Office Manager

“this ensures right people have the appropriate levels of access which helps maintain security and confidentiality while allowing team members to collaborate effectively by controlling who can view or edit.”
Verified reviewer profile picture

Hind A.

Phd Researcher

Webinar key features coverage

Microsoft Teams offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.5
Video Conferencing4.6
Live Chat4.6
Mobile Access4.4
Event Management4.2
File Sharing4.4

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the access controls/permissions feature

Users highlight Zoom Workplace's access controls/permissions for their flexibility and security. They appreciate the ability to assign roles like host and co-host, control screen sharing, mute participants, and restrict meeting access to authorized users. Reviewers find these controls essential for managing large meetings, preventing disruptions, and ensuring confidentiality. They also mention the ease of setting up and changing permission levels, which enhances the overall user experience.
“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
Verified reviewer profile picture

Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Webinar key features coverage

Zoom Workplace offers 6 out of the 6 key features for Webinar software identified by reviewers:

Screen Sharing4.7
Video Conferencing4.7
Live Chat4.6
Mobile Access4.6
Event Management4.3
File Sharing4.3

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Webinar Software with Access Controls/Permissions in 2026

Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
GoTo Webinar logo
Category Leaders

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
Vimeo logo

One video platform. All your video needs.

learn more
Vimeo is the world's leading all-in-one video software platform. We provide a range of cloud-based and desktop software solutions that enable any professional, team, or organization to unlock the power of video.

Read more about Vimeo

Users also considered
Zoho Meeting logo

Web conferencing tool to host online meetings and webinars.

learn more
Host engaging webinars right from your browsers without any downloads. Screen/application sharing, webcam, polls, chat and more.

Read more about Zoho Meeting

Users also considered
Cvent Event Management logo
Category Leaders

Event management and webinar solution

learn more
Cvent Event Management provides online event planning and management, web survey and email marketing solution for event planners, attendees, and hospitality venues across industries, globally. The software supports the entire event lifecycle, from marketing and initial registration through to event check-in & beyond

Read more about Cvent Event Management

Users also considered
BigMarker logo
Category Leaders

The platform for modern webinars, virtual, and hybrid events

learn more
BigMarker combines powerful video technology with robust marketing and interactive experience capabilities to create unique branded events. BigMarker is a true end-to-end webinar marketing solution that was built with marketers in mind.

Read more about BigMarker

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
LiveWebinar logo
Category Leaders

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
WebinarGeek logo

The most complete webinar platform

learn more
WebinarGeek is the most complete webinar platform, which provides tools for delivering live, on demand, automated, hybrid, and recorded webinars. The platform also offers advanced marketing tools such as custom web forms, calls to action, feedback collection, registration management, and more.

Read more about WebinarGeek

Users also considered
Accelevents logo

Event booking and management platform

learn more
Accelevents is the only enterprise event platform that’s easy to customize and use. We support webinars, virtual and in-person conferences, trade shows, workshops, seminars, product launches, and more.

Book a demo, and we'll show you how to host all your events with one powerful software solution.

Read more about Accelevents

Users also considered
Wistia logo

The complete video marketing platform for businesses

learn more
Host polished, on-brand webinars that are fully customizable, easy to set up, and built to convert. Capture leads, track engagement, and turn live events into evergreen content—all in one platform that integrates with HubSpot, Marketo, Pardot, and more.

Read more about Wistia

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
GoBrunch logo

Reimagine your office in the virtual space.

learn more
Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

Users also considered
Hubilo logo

2X Your Pipeline with Better Webinars

learn more
Hubilo is the webinar platform built for engagement and event excellence. It is built for security, compliance and integrated with the world’s popular tools.

Read more about Hubilo

Users also considered
Remo logo

Live online events platform

learn more
Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

Read more about Remo

Users also considered
Airmeet logo

All-in-one events platform to host meet-ups and conferences

learn more
Airmeet is an all-in-one events platform for hosting virtual & hybrid conferences, meet-ups, expos, and fairs that your participants love.

Read more about Airmeet

Users also considered
EventMobi logo

The Leader in Event Management and Virtual Event Platforms

learn more
Create engaging virtual, hybrid and in-person event experiences with EventMobi.

Read more about EventMobi

Users also considered
Bizzabo logo
Category Leaders

Event booking and management solution

learn more
Bizzabo is an all-in-one event management platform designed to elevate B2B conferences and events. The event experience platform provides a comprehensive solution for event professionals to plan, promote, and produce complex event programs. The platform features a range of capabilities to streamline the event lifecycle. Organizers can leverage dynamic registration, multi-track agendas, and a branded mobile app to personalize the attendee journey.

Read more about Bizzabo

Users also considered
Crowdcast logo

Live video platform for creators and businesses

learn more
Crowdcast is a live video platform designed to help creators and businesses to streamline processes related to interviews, webinars, workshops, audience engagement and more. It lets users stream videos, invite co-hosts or guests, receive questions from attendees, timestamp answers and more.

Read more about Crowdcast

Users also considered
Riverside logo

Video and Audio Recording and Editing Software

learn more
Riverside is an audio-video recording platform for broadcast media and podcasts.

Read more about Riverside

Users also considered
Let's Get Digital logo

Your all-in-one event solution focused on improving ROI.

learn more
Your perfect all-in-one event solution to host virtual, hybrid, and in-person events!

With Let's Get Digital, we enhance the connections established between your attendees, amplify exhibitors' return on investment and bring in the X-factor.

Read more about Let's Get Digital

Users also considered
MeltingSpot logo

Effective Software Adoption. Seamlessly delivered.

learn more
Create and host webinars or workshops directly in MeltingSpot, offering an interactive experience integrated within your product for seamless learning.

Read more about MeltingSpot

Users also considered

Key features for Webinar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Screen Sharing: Reviewers highlight the ability to share slides, documents, and applications real-time, facilitating collaboration, presentations, and remote training effectively. 95% of reviewers rated this feature as important or highly important.
  • Video Conferencing: Users appreciate high-quality video and audio, breakout rooms, and interactive features like chat and reactions, enhancing remote communication and engagement. 94% of reviewers rated this feature as important or highly important.
  • Live Chat: Reviewers value real-time interaction, Q&A sessions, and private messaging, improving engagement and allowing non-disruptive communication during webinars. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access convenient for joining meetings on-the-go, ensuring participation from anywhere, especially useful for remote and field workers. 90% of reviewers rated this feature as important or highly important.
  • Event Management: Reviewers like features such as scheduling, registration, breakout rooms, and attendee management, which streamline organizing and executing events. 82% of reviewers rated this feature as important or highly important.
  • File Sharing: Users highlight the ease of sharing documents from various cloud services during meetings, enhancing collaboration and resource distribution. 79% of reviewers rated this feature as important or highly important.